Category: Minutes (Page 1 of 13)
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 11th February 2025, 7.15 pm at the Village Hall
Present: Councillors Jolly, Kelly, Klimowicz, Levell, Murdoch and Pope
In attendance: Mrs J Pettitt (clerk) and 1 member of the public
The chair opened the meeting at 7.20pm
1. To receive and accept apologies for absence. Apologies were received and accepted from Councillor Klimowicz. No word from Councillor Jolly. Councillor Pope will join the meeting as soon as possible
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 14th January 2025
Resolved, proposed Cllr Kelly, seconded Cllr Levell, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Action: Parking clarification for Patmore Heath resident. See point 10
Action: Ask HMWT to confirm with Natural England that clearer parking signs can be installed by the parish council. See point 10
Action: residents were informed in the Newsletter and on Facebook of plans by HMWT to fell trees at Patmore Heath
Action: The clerk submitted the completed precept form.
Action: The clerk submitted the community asset nomination form for the Catherine Wheel
Action: Herts Connected and Echo flyers were published on Facebook and will be in the Newsletter next month
Action: the clerk arranged a site visit and a quote from a play equipment supplier. See point 11
5. To receive petitions, comments and questions from the public.
A resident asked for if the car park at Patmore Heath is legal and for confirmation that no other car parks will be permitted.
6. To consider planning applications received.
3/25/0043/SCREEN|EIA Screening Opinion for up to 270 residential dwellings, access, public open space, land for community use and drainage.Land North Of Stortford Road Little Hadham Hertfordshire.
Although this is a screening application and not a planning application, a response was submitted before the deadline of 4th February.
3/24/1923/LBC PROPOSAL: Partial demolition of outbuildings and erection of replacement buildings with conversion to ancillary annexe. Internal alteration to include insulation, new wall and new flooring. Alterations to fenestration and openings and replacement of roof lights.AT: Gravesend Farm Gravesend Albury. Our previous comment still stands.
7. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 13/1/2025 £12,270.01
Payments: 14/1/2025 J Pettitt Land registry title plan £7.00
16/1/20225 Z Kelly for Santa envelope printing£151.20
16/1/2025 Z Kelly for other Santa items £41.76
23/1/2025 J Pettitt Clerk’s monthly salary£425.97
24/1/2025 J Pettitt Litter picking equipment £61.85
28/1/2025 J Pettitt Land registry title plans £14.00
Receipts: None
Available balance at 11/2/2025 £11,568.23
8. To agree payments due. None
9. To receive the clerk’s report (for information only).
An allotment holder has reported littering and dog fouling on the allotment gardens.
10. To discuss Patmore Heath parking signs to clarify where parking is permitted and a letter to clarify where residents can park
HMWT confirmed clearer parking signs can be added to existing sign posts. Residents have been given permission to park on common land areas and to refrain from parking on SSSI areas. Logs from current tree works will be used to prevent drivers using certain areas for turning and parking. Action; Quote for signage to be sought.
11. To discuss the quote for new play area equipment
After a recent site visit, a quote and design from Creative Play is due to be emailed to the clerk.
12. To discuss the progress of a grant application to add better drainage and increase parking areas at the village hall car park
The grant is being processed and will hopefully be awarded soon. The hedge near the Bourne is growing into the tarmac and may need removing. Acton: The clerk will obtain some quotes. To help create more parking spaces, the entrance to the car park from the Bourne may be gated.
Action: Quotes for a gate to be sought.
13. To discuss how to the possibility of installing a defibrillator at Upwick
Postponed to the next agenda as Councillor Klimowicz needs to help locate a suitable location with an electricity supply to hand.
14. To discuss updating the village website to make it fully accessible as per current regulations
Our website is not compliant and so a new design is needed. The clerk has asked Berden and Stocking Pelham for information on their websites and is awaiting responses. Quotes will then be sought.
15. To discuss plans to create a memorial garden on the first allotment plot
Postponed to May agenda.
16. To suggest agenda items for the next parish council meeting: 11th March 2025
Grant from UKSPF, village hall car park and drainage, Albury Play Space update, play area equipment update, defibrillator for Upwick, new accessible village website, Parking on Patmore Heath, traffic/speeding update, signs to remind dog owners to pick up after their dogs
The chair closed the meeting at 9pm
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 14th January 2025, 7.15 pm at the Village Hall
Present: Councillors Jolly, Kelly, Klimowicz, Levell, Murdoch and Pope
In attendance: Mrs J Pettitt (clerk), 2 members of the HMWT, and Councillor Geoff Williamson
The chair opened the meeting at 7.25 pm
1. To receive and accept apologies for absence. None.
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 14th November 2024
Resolved, proposed Cllr Pope, seconded Cllr Levell, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Complete the form to request the Catherine Wheel is made a community asset: see item 15
Increasing parking spaces at the village hall car park: an update will be provided in February
Footpath garden waste fly tipping: the path in question was clear in December
Our response to the consultation on enabling remote attendance and proxy voting was submitted.
The link to East Herts Council’s Community Governance Review was published on Facebook and residents were invited to submit their views.
5. To receive petitions, comments and questions from the public. None.
6. To consider planning applications received.
APPLICATION: 3/24/2300/LBC PROPOSAL: Single storey rear timber conservatory extension AT: The Nook Upwick Green Albury Hertfordshire. No comments.
7. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 12/11/2024 £13,428.21
Payments: 19/11/2024 PKF Littlejohn External Audit £378.00
20/11/2024 EHC Play Area Inspection £69.60
25/11/2024 J Pettitt Office Supplies £23.98
24/11/2024 Clerk’s November pay£374.62
27/11/2024 N Lock Allotment Mowing May – Oct £520.00
27/11/2024 E-Scapes hall mowing November£200.00
29/11/2024 CHBT Annual subs£151.20
17/12/2024 E-scapes hall mowing December£100.00
23/12/2024 Clerk’s December pay£374.62
30/12/2024 M Vicary Litter picking Oct – Dec£130.00
7/1/2025 K Wheatley Village Hall hedge cut£264.00
Receipts: 27/11/2024 Albury VH for mowing November £100.00
7/12/2024 Z Kell Santa donation £1277.82
7/12/20244 Albury VH for mowing December £50.00
Available balance at 13/1/2025 £12,270.01
8. To receive and agree payment of the invoice for the Santa Envelopes
An invoice for £151.20 was received.
Resolved, proposed Cllr Jolly, seconded Cllr Murdoch, to pay the invoice for £151.20 for the printed Santa envelopes. Unanimously agreed.
9. To agree payments due.
Santa envelopes £151.20 as agreed at item 8.
10. To receive the clerk’s report (for information only). None
11. To discuss responses received from residents to the letter requesting No Parking on the SSSI areas of Patmore Heath
One resident has asked for clarification on where to park and one has suggested a clearer No Parking Sign should be installed.
Action: Councillor Levell agreed to write a response to the letter.
Action: The clerk will email HMWT as they are to confirm with Natural England that clearer parking signs can be installed by the parish council.
12. To discuss with HMWT representatives their plans for tree works at Patmore Heath, the history behind the designated car park and parking on the SSSI areas in general
HMWT explained that 6 oaks and 2 birch trees are scheduled to be removed on 13/02/2025 in line with the management plan dictated by Natural England. They have applied for the necessary permissions from the Tree officer at East Herts Council.
Action: residents are to be informed in the Newsletter and on Facebook
13. To agree the clerk’s salary upgrade from SPC23 to SPC28
Resolved, proposed Cllr Kelly, seconded Cllr Murdoch, to increase the clerk’s grade from SCP23 to SCP28. Unanimously agreed.
14. To agree the precept for the next financial year and complete the relevant form
Current available reserves are £8,121. The forecasted expenditure for 2025 to 2026 is £10,700.
In order to keep the reserves at the current level it was decided that in order for the precept to cover the forecasted expenditure, it should be set at £11,000.00
Resolved, proposed Cllr Kelly, seconded Cllr Jolly, to set the precept at £11,000.00 Unanimously agreed.
The form was completed and signed. Action: The clerk will scan and submit the precept form.
15. To sign the form to request The Catherine Wheel to be registered as an Asset of Community
The form was duly signed by the chairperson.
Action: The clerk will scan and submit the form to East Herts Council.
16. To discuss the latest planning application for a BESS on land at Hixham Hall, Furneux Pelham
We have submitted an objection with photographs that show the current traffic jams that occur at certain areas along the Albury Road.
17. To discuss Herts connected and Echo for the rural policing team
Action: The clerk will scan two flyers and post them on Facebook, the noticeboards and ask if they can be printed in the Albury Newsletter.
18. To agree ideas for new equipment ideas for the play area
The clerk has found some pull up bars and gymnastic bars suitable for adults and children and a combined target.
Action: the clerk will arrange for a site visit and a quote from the supplier.
19. To discuss the next consultation on the next Sign of The Times Festival
The festival has a perpetual licence but in light of issues last year, there has been a request for a review of the licence by two interested parties. If a review is granted, there will be a public consultation. We will be informed of the progress.
20. To draw the December 200 Club
No. 85 was drawn by Councillor Geoff Williamson.
21. To suggest agenda items for the next parish council meeting: 11th February 2025
Grant from UKSPF, memorial garden, village hall car park and drainage, Albury Play Space update, play area equipment update, defibrillator for Upwick. Tree removal on Patmore Heath. New accessible village website, Parking on Patmore Heath, traffic/speeding update
The chair closed the meeting at 9.30 pm
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 12th November 2024, 7.15 pm at the Village Hall
Present: Councillors Klimowicz, Levell and Pope
In attendance: Mrs J Pettitt (clerk)
The vice chair opened the meeting at 7.30 pm
1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Jolly, Murdoch and Kelly
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 8th October 2024
Resolved, proposed Cllr Pope, seconded Cllr Levell, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Patmore Heath parking letter: see item 12
Log of actions taken to prevent parking on the heath: the clerk circulated a log created
Parking information sign for Patmore Heath: the clerk is still looking for a company to make one. Wording should be agreed before ordering one.
Grant from road safety fund: the clerk is still trying to find a funding source for various road safety items such as village gateways and signage
Extra parking at village hall: see item 11
Request for volunteers to repair fingerpost: a resident from Furneux Pelham has offered to undertake this once the bare wood has dried
Inspection of oak Albury signs: to be undertaken when the weather permits
Albury Play Space: The trustees are to choose new equipment using the funds in the account
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications received.
APPLICATION: 3/24/1930/FUL PROPOSAL: Demolition of single storey dwelling and rear detached garage. Construction of new single storey self-build dwelling with Air Source Heat Pump and solar panels AT: Alma Cottage Clapgate Albury. No comment
APPLICATION: 3/24/1922/HH and 3/24/1923/LBC PROPOSAL: Partial demolition of outbuildings and erection of replacement buildings with conversion to ancillary annexe, erection of cart lodge, creation of driveway and re-location of vehicular access way. Alterations to fenestration and openings and installation of roof lights. AT: Gravesend Farm Gravesend Albury. Comment discussed and will be submitted on the planning portal.
7. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 8/10/2024 £13,905.93
Payments: 8/10/2024 R Murdoch for plants £7.50
14/10/2024 R Murdoch for plants £15.00
15/10/2024 E-scapes village hall mowing£200.00
11/11/2024 J Pettitt salary increase backpay £80.60
11/11/2024 J Pettitt October monthly pay£374.62
Receipts:12/11/2024 Albury VH for mowing Sept/Oct£200.00
Available balance at 12/11/2024 £13,428.21
8. To agree payments due. None.
9. To receive the clerk’s report (for information only) None.
10. To make a formal decision as to whether to register The Catherine Wheel as an Asset of Community Value and complete the nomination form if applicable
The councillors discussed and agreed that the Catherine Wheel should be registered as an asset of the community. Resolved, proposed Cllr Pope, seconded Cllr Klimowicz, that the parish council should complete and submit the relevant asset of the community form. Unanimously agreed. Action: the clerk will complete and submit the form and inform the owners that we have done so.
11. To discuss ideas for increasing parking spaces at the village hall car park
The clerk and Councillor Kelly looked at the car park and could see ways to increase parking spaces within the current area. Action: A plan is will be drawn up by the next meeting.
12. To agree on the contents of a letter regarding illegal parking on Patmore Heath
The draft letter and map were checked and approved. Resolved, proposed Cllr Klimowicz, seconded Cllr Levell, that the letter should be distributed to Patmore Heath residents. Unanimously agreed.
13. To discuss the problem of fly tipping/dumping of vegetation outlined in the footpath officer’s report
This pertains to the footpath that leads from the Albury Road to the bridlepath that leads to Patmore Heath.
Action: the clerk and councillor Kelly will inspect the area to see if the problem is ongoing.
14. To discuss the parish council paying for Albury Santa’s envelopes and printing
The councillors are happy to pay for enough printed envelopes for the next few years.
Resolved, proposed Cllr Klimowicz, seconded Cllr Pope, to pay for 2 years-worth of envelopes up to an amount of £400. Unanimously agreed.
15. To discuss responding to the consultation on enabling remote attendance and proxy voting at Parish meetings
The councillors are happy for the clerk to respond that they agree to this. Action: The clerk will respond to the consultation.
16. To discuss making a submission to East Herts Council’s Community Governance Review, deadline 6th January 2024
The councillors believe a parish council is invaluable to Albury and that residents should respond to the consultation. The clerk will add details to Facebook again and encourage people to respond.
17. To discuss Herts connected and Echo for the rural policing team
Postponed until the next meeting.
18. To discuss the progress of the renovation of the finger post at Clapgate
Furneux Pelham resident, Rob Farrell (Country Garden Care) has offered to take this job on once the post has dried out – so probably in the spring.
19. To discuss new equipment ideas for the play area
Postponed until the next meeting
20. To suggest agenda items for the next parish council meeting: 15th January 2025
Set the precept, discuss the clerks pay grade, grant from UKSPF, memorial garden, village hall car park and drainage, Albury Play Space update, play area equipment update, Herts connected and Echo, village signs, defibrillator for Upwick.
The vice chair closed the meeting at 8:40 pm
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 8th October 2024, 7.15 pm at the Village Hall
Present: Councillors Jolly, Kelly, Levell, Murdoch and Pope
In attendance: Mrs J Pettitt (clerk)
The chair opened the meeting at 7.20pm
1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Klimowicz
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 10th September 2024
Resolved, proposed Cllr Kelly, seconded Cllr Murdoch, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Open space, sports, and recreation study: the clerk is still to complete the form and circulate
Defibrillator management handover: this is underway
Traffic mirror query: Hertfordshire County Council advises against the use of traffic mirrors. They can only be installed with the approval of the Department for Transport.
Hixham Road hedges: some of these were cut back whilst we were establishing ownership.
Permission for plastic parking matting at the village hall: See item 10.
Assessment of the village hall car park: Councillor Kelly has taken photos and begun sketching different layouts.
Patmore Heath no parking letter: see item 13
Request for volunteers to repair fingerpost: see item 15
Inspection of oak Albury signs: to be undertaken when the weather permits
Albury Play Space: The trustees are to choose new equipment using the funds in the account
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications received.
APPLICATION: 3/24/1115/LBC PROPOSAL: Regularisation application for conversion of a former open sided animal shelter/cart lodge and open sided tractor shed to a two bedroom annexe with installation of external walls, windows and doors and internal partition walls and doorways. AT: Groom’s Cottage Parsonage Farm Parsonage Lane Albury. No comment.
APPLICATION: 3/24/1197/HH PROPOSAL: Retrospective erection of gym, external store and carport, planting of boundary hedging and laying of concrete plinth. Proposed creation of new vehicle access and closing off existing vehicle access. AT: Clapgate House Clapgate Albury. Our original comment still stands and we will request Herts Highways to review visibility from Mansfield Cottages.
7. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 10/9/2024 £10,119.48
Payments: 25/9/24 J L Pettit (clerk’s quarterly salary) £1,083.55
30/9/24 M Vicary (Litter picking)£130.00
Receipts:27/9/24 Precept £5,000.00
Available balance at 8/10/2024 £13,905.93
8. To agree payments due
£7.50 to R Murdoch for bulbs at village sign flowerbed. Resolved, proposed Cllr Kelly, seconded Cllr Jolly, that this payment is made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None
10. To discuss the progress of adding overspill parking at the Village Hall car park
Action: Clerk to request a call from the planning officer to seek advice on this matter.
11. To discuss the progress of listing the Catherine Wheel as a community asset
The owners have not responded to emails on this subject so it was decided to start the application process.
12. To discuss strategies for traffic calming throughout the village
The councillors will meet on Thursday 10th at 7pm to formulate some ideas to present to the village.
13. To discuss the parish council’s duty to prevent parking on the SSSI areas of Patmore Heath
A letter was issued to all Patmore Heath residents in 2017 explaining that it is illegal to damage a SSSI buy parking on it. Action: Councillor Kelly is to update the letter for reissue. It was agreed that a clearer sign explaining where parking is permitted should be installed at Patmore Heath. Action: the clerk will look at the price of having a suitable sign made and installed. After a new letter has been issued, persistent offenders will be visited by parish councillors who will explain the parish council’s responsibility as owners of Patmore Heath. The parish councillors agreed a log of actions taken to deter parking on the SSSI areas should be kept. Action: the clerk will create a log of actions taken to date to prevent parking on the SSSI areas of Patmore Heath.
14. To discuss Highway’s response to adding an Unsuitable for HGV sign at Patmore Heath
This will be covered at Thursday’s meeting (point 12.) Action: The clerk will see if a grant can be obtained from the road safety fund.
15. To discuss renovation of the finger post at Clapgate and other Albury signs
A request will be put on Facebook to see if anyone can help to refurbish the sign voluntarily. Its spine and fingers need some TLC and repainting.
16. Draw the first quarterly 200 Club number
Number 195 was drawn and as 95 of 200 numbers have been sold this year, the prize is £95.
Please contact the clerk if you are interested in buying a number for the next three draws at a cost of £18.
17. To suggest agenda items for the next parish council meeting: 12th November 2024
Albury Play Space update, play area equipment update, village signs and finger renovations, extension of the Village Hall car park to the left of the building using plastic grass matting, defibrillator for Upwick.
The chair closed the meeting at 9.05 pm
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 10th September 2024, 7.15 pm at the Village Hall
Present: Councillors Kelly, Klimowicz, Murdoch and Pope
In attendance: Mrs J Pettitt (clerk) and 4 members of the public
The chair opened the meeting at 7.25 pm
1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Jolly
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 9th July 2024
Resolved, proposed Cllr Kelly, seconded Cllr Pope, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk submitted an objection to planning application 3/24/1197/HH
Consultation on S62A/2024/0045 – Erection of a Solar Photovoltaic Farm – the consultation had closed before the clerk could submit comments.
Change of contractor for mowing at the village hall has been put on hold.
Sign renovation quotes are still to be sought.
New allotment agreements were issued on 1st September.
The chair emailed the trustees of Albury Play Space to request play equipment ideas.
Quotes for the pétanque court have been delayed.
5. To hear from any residents putting themselves forward for co-option onto the parish council
As no residents requested a bi-election we are free to fill the vacancy by co-option.
A resident who attended the last meeting expressed an interest in filling the vacancy.
6. If relevant, co-opt a new parish councillor (current councillors will cast a vote for their preferred candidate if there is more than 1)
The councillors agreed to co-opt David Levell.
Resolved, proposed Cllr Kelly, seconded Cllr Murdoch, to co-opt David Levell onto the parish council. Unanimously agreed.
7. If a candidate is co-opted, invite them to sign a declaration of acceptance of office so they can participate in the rest of the meeting
David Levell signed the declaration and participated in the meeting as a councillor from this point onwards.
8. To receive petitions, comments and questions from the public
A resident asked if a mirror could be installed at the Clapgate junction to aid drivers turning onto the Albury Road. Action: The clerk agreed to ask Highways if this is possible.
A resident asked if hedges on the Hixham Road could be cut back. Action: The clerk agreed to ask Herts County Council who is responsible for the hedges. The same resident asked if the issue causing the persistent puddle could be resolved. Action: The clerk agreed to raise this with Highways.
9. To consider planning applications received.
APPLICATION: 3/24/1084/FUL PROPOSAL: Change of use of land to residential garden and alterations to barn with erection of solar panels and alterations to fenestration. Demolition and replacement of outbuildings. Creation of swimming pool, erection of pergola, patio and outdoor kitchen, outdoor fireplace and associated landscaping. AT: Hoys Farmhouse Upwick Green Albury. No comment.
APPLICATION: 3/24/1197/HH PROPOSAL: Retrospective erection of outbuilding and carport. Creation of new vehicle access and closing off existing vehicle access. Planting of boundary hedging and laying of concrete plinth. AT: Clapgate House Clapgate Albury.
The changes did not affect the comment submitted previously. Action: The clerk agreed to resubmit the previous comment.
10. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 9/7/2024 £14,652.58
Payments: 11/7/24 Mrs J Pettitt (Citizen’s Advice donation) £200.00
17/7/24 N Lock Allotment strimming £520.00
07/8/24 White Light Prod (Notice boards) £3,156.00
14/8/24 Bear Improvements for noticeboard install £335.80
20/8/24 E-scapes village hall mowing August £200.00
20/8/24 CHBT Annual defibrillator subs (hall) £151.20
30/8/24 E-scapes village hall mowing July £200.00
Receipts: 17/7/24 UK Power Wayleave £29.90
30/8/24 From village hall for July/August mowing £200.00
Available balance at 10/9/2024 £10,119.48
11. To agree payments due
None.
12. To receive the clerk’s report (for information only)
Albury PC has received a request to participate in an open space, sports, and recreation study. Action: The clerk is to fill in the form and circulate it to the councillors.
13. To discuss the management of the defibrillators at the village hall and the Catherine Wheel
The clerk put forward the name of a volunteer to take over this role from Councillor Murdoch. Action: Councillor Murdoch is to arrange a handover.
14. To discuss the extension of the Village Hall car park to the left of the building using plastic grass matting and use of the car park by non-village hall patrons
The councillors discussed ways to rearrange the car park to create more spaces with an area designated for residents’ use. Action: the clerk will find out if planning permission is required to add plastic parking areas due to change of use of the land and also to check if there are any grants available for car park improvements. Action: Cllr Kelly and the clerk will assess the car park and hedges to see where more parking spaces could be created.
15. To discuss the progress of listing the Catherine Wheel as a community asset.
The clerk has sent a second email to inform the owners asking for their opinion.
16. To discuss strategies for traffic calming throughout the village
The councillors agreed to meet on 10/10/24 at 7 pm to plan a drop-in event where residents can attend to suggest solutions to traffic issues in the village and also to view ideas that the parish council has.
17. To receive an update from the chair of the meeting with HMWT at Patmore Heath
The chair met with two members of the Herts & Middlesex Wildlife Trust at Patmore Heath. The heath is a protected area designated as such by Natural England and the HMWT are tasked with managing the area according to a specific remit. The main issue they have is people illegally parking on the heath.
18. To discuss how to limit parking on the SSI areas of Patmore Heath
Action: The chair agreed to draft a letter to circulate to residents expressing the importance of Patmore Heath and why it must not be parked on.
19. To discuss a suitable restriction sign to deter oversized vehicles from accessing Patmore Heath
The chair reported that it costs £138 to apply to Highways for a new sign plus installation costs. Action: The clerk will report the problems of damage to the SSSI by oversized vehicles to see if Highways has any ideas or can provide a blue sign that states the road is unsuitable for HGVs.
20. To discuss renovation of the finger post at Clapgate and other Albury signs.
The fingerpost at Clapgate needs repainting. The councillors wondered if their might be a volunteer in the village willing to take this on as a project. Action: The clerk will see if a volunteer can be found. Action: The chair will inspect the oak Albury signs to see what maintenance they are in need of.
21. To discuss the Albury Play Space committee and the amount currently in the associated bank account
The committee want to handover to new trustees or close the charity and its bank account. In the absence of anyone able to take over, it will be suggested that they close and choose some equipment to spend their funds on. Action: Councillor Jolly, as a trustee, will be asked to make this suggestion.
22. To suggest agenda items for the next parish council meeting: 8th October 2024
Traffic steering meeting date, litter picking, Albury Play Space update, play area equipment update, Pétanque court quote, village gateway costs, village signs and finger renovations, management of the defibrillators, extension of the Village Hall car park to then left of the building using plastic grass matting, defibrillator for Upwick.
The chair closed the meeting at 9.15 pm
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 9th July, 2024, 7.15 pm at the Village Hall
Present: Councillors Jolly, Kelly and Pope
In attendance: Mrs J Pettitt (clerk) and 2 members of the public
The chair opened the meeting at 7.30 pm
1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Klimowicz and Sargisson
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 4th June 2024
Resolved, proposed Cllr Pope, seconded Cllr Jolly, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Order new noticeboards (see point 16)
The clerk has requested more clarification from Gigaclear regarding their plans in Albury
The clerk emailed the owners of the Catherine Wheel to discuss it being made an asset of the community and is awaiting a response.
The clerk has contacted other parishes to request their litter picking costs and is awaiting responses.
The clerk has asked for quotes to strim around the 2 wooden Albury signs
An updated allotment agreement is ready for approval (see point 20)
A parish councillor vacancy notice was displayed in June (see point 5)
5. To hear from any residents putting themselves forward for co-option onto the parish council
As no residents requested a bi-election we are free to fill the vacancy by co-option.
Two residents expressed an interest. As a second vacancy has arisen, one person agreed to wait until the next meeting and apply for that position if a bi-election is not requested.
6. If relevant, co-opt a new parish councillor (current councillors will cast a vote for their preferred candidate if there is more than 1)
The councillors agreed to co-opt Ray Murdoch.
Resolved, proposed Cllr Kelly, seconded Cllr Jolly, to co-opt Ray Murdoch onto the parish council. Unanimously agreed.
7. If a candidate is co-opted, invite them to sign a declaration of acceptance of office so they can participate in the rest of the meeting
Ray Murdoch signed the declaration and participated in the meeting as a councillor from this point onwards.
8. To receive petitions, comments and questions from the public
None.
9. To consider planning applications received.
APPLICATION: 3/24/1084/FUL PROPOSAL: Change of use of land to residential curtilage and alterations to barn with erection of solar panels and alterations to fenestration. Demolition and replacement of outbuildings. Creation of swimming pool, erection of pergola, patio and outdoor kitchen, outdoor fireplace and associated landscaping. AT: Hoys Farmhouse Upwick Green Albury. No comment.
APPLICATION: 3/24/1197/HH PROPOSAL: Retrospective erection of outbuilding and carport. Creation of new vehicle access and closing off existing vehicle access. Planting of boundary hedging and laying of concrete plinth. AT: Clapgate House Clapgate Albury.
The councillors objected to a similar application in 2014. Action: the clerk will submit an objection to this application for the same reasons: contravention of policies ENV1, ENV2, ENV11 and GBC3 of the East Herts Local Plan second review April 2007.
10. To discuss responding to an application for planning permission to erect a solar photovoltaic farm with supporting battery storage, inverters and on land at Wickham Hall Estate, CM23 1JG
Action: The clerk will resubmit the Parish Council’s previous objection to this application.
11. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 4/6/2024 £16,056.69
Payments: 7/6/24 CHBT emergency telephone subscription £120.00
11/6/24 HAPTC chair training £30.00
25/6/24 Mrs J Pettitt clerk’s salary £1083.55
28/6/24 E-Scapes,village hall mowing £200.00
1/7/24 M Vicary, litter picking £130.00
Receipts: 28/6/24 From village hall towards mowing £100.00
2/7/24 From A Cooper for PA system £59.44
Available balance at 9/7/2024 £14,652.58
12. To discuss whether to make a donation to Citizen’s Advice, East Herts and agree an amount necessary
The councillors agreed that Citizen’s Advice East Herts provides an essential service.
Resolved, proposed Cllr Kelly, seconded Cllr Jolly, to donate £200 to Citizen’s Advice, East Herts. Unanimously agreed.
13. To agree payments due
£200 to Citizens Advice, East Herts.
Resolved, proposed Cllr Kelly, seconded Cllr Jolly, to make a payment of £200 to Citizen’s Advice, East Herts. Unanimously agreed.
14. To receive the clerk’s report (for information only)
Councillor Sargisson resigned on 8th July. A vacancy notice will be displayed until 29th July.
15. To discuss a request from a resident to take over the mowing of the village hall and play area
The councillors are happy with the current mowing company. Action: the clerk is to request a written schedule of works and price from the applicant to be presented at the next meeting for further discussion.
16. To discuss the progress of the purchase of two new village noticeboards and the quote for installation
The boards are due for delivery on Friday 19th of July and we are waiting for an installation quote.
17. To discuss ideas for the renovation of the two large wooden Albury signs
To keep costs at a minimum the councillors decided to seek quotes to have the current sign posts painted white and the word ALBURY repainted in black. Quotes will be sought for this renovation as well as an additional attachment saying, “Please Drive Carefully Through Our Village,” and “30 MPH.” Action: Clerk to seek quotes.
18. To discuss the progress of listing the Catherine Wheel as a community asset
An email was sent to the owners asking for their views and we are waiting for a response.
19. To discuss a budget for renovating the finger signpost at Clapgate
It was decided to ask for quotes for repair and repainting to see how much this is likely to cost. Action: Clerk to seek quotes.
20. To approve the revised allotment agreement ready for issue to the current tenants
The councillors read through the new agreement.
Resolved, proposed Cllr Kelly, seconded Cllr Pope, that the amendments are acceptable and the agreement should be issued to the allotment tenants. Unanimously agreed. Action: clerk to issue new allotment agreements for 12 months from 1st August.
21. To discuss litter picking, the number of hours required and the hourly rate of pay
The clerk has asked other local parish council’s how they manage litter picking. So far, one responded to say it is undertaken by volunteers. This will be added to the next meeting agenda for further discussion.
22. To discuss the Albury Play Space committee and the amount currently in the associated bank account
The current trustees are to be emailed to ask them to choose equipment to use up the current funds in the charity’s bank account. Action: Councillor Kelly to email the trustees.
23. To discuss ideas for new play equipment
We have a grant promised. No play equipment ideas have been suggested after a request for input on Facebook and in the newsletter.
24. To discuss creating a pétanque court adjacent to the table tennis table at the village hall
We are waiting for a quote. Action: the clerk will chase the quote.
25. To draw the final 200 club number for the current subscription period
Number 185 was drawn and the winner will be notified of their prize of £117.
26. To suggest agenda items for the next parish council meeting: 10th September 2024
Traffic steering meeting date, parish councillor vacancy, litter picking, Albury Play Space update, play area equipment update, Pétanque court quote, noticeboard updates, village gateway costs, village signs and finger renovations, management of the defibrillators, extension of the Village Hall car park to then left of the building using plastic grass matting.
The chair closed the meeting at 9 pm
ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held on 4th June, 2024, 7.15 pm at the Village Hall
Present: Councillors Jolly, Kelly, Klimowicz and Pope
In attendance: Mrs J Pettitt (clerk) and 1 member of the public
The chair opened the meeting at 7.20 pm
1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Sargisson
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 14th May 2024
Resolved, proposed Cllr Pope, seconded Cllr Kate, that these minutes are a true and accurate record of the proceedings. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Unsuitable for large vehicles sign and fly tipping signs have arrived and will be erected as soon as possible.
New noticeboards are still being researched (point 10)
Invoices were sent out to the shared owners of the PA system and payments are underway.
Notices were placed on newsletter and on Facebook asking for opinions on play equipment and for new Albury Play Space trustees.
Stansted Airport Night Flights consultation submission (point 11)
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications received.
None.
7. To receive statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 14/5/2024 £16,515.67
Payments: 15/5/24 Krystal Website Hosting £84.00
22/5/24 R Murdoch for plants £47.70
29/5/24 J Pettitt for signage £90.74
29/5/24 E-Scapes village hall mowing May£200.00
29/5/24 Community First Insurance£195.98
Receipts: 29/5/24 From village hall towards mowing £100.00
4/6/24 From Catherine Wheel for PA system £59.44
Available balance at 4/6/2024 £16,056.69
8. To agree payments due
None
9. To receive the clerk’s report (for information only)
Residents reported a fire on the allotment caused a nuisance
10. To discuss the purchase of three new village noticeboards
The board to be mounted at the village hall will cost £1058.50 +VAT and the board for Itch Lane will cost £1579.50+VAT. Both will cost £2638 +VAT
Resolved, proposed Cllr Kelly, seconded Cllr Jolly, that the clerk should purchase the 2 noticeboard. Unanimously agreed.
Action: the clerk will order the noticeboards.
11. To discuss the Stansted Airport night flight consultation
Our objection was submitted on 17th May. Neighbours were urged to respond via a Facebook message by the deadline date of 22nd May.
12. To an update from Gigaclear
Gigaclear supplied the following update: “Albury has been included into a completely redesigned build which covers communities south of the A120 too. The design has been completed and the proposal is to have the direct labour team (Gigaclear employees) build the scheme supported by one of our civils providers. The direct labour team have everything in hand, and we are now waiting for the civils costing before a final decision is made. Our focus has shifted to very rural build and will let you know more as soon as I have something to share.
Action: the clerk will reply asking for more clarification and to remind Gigaclear that it is now 10 years since we were told they will be bringing FTTP to Albury.
13. To discuss any assets in the village that could be designated as assets of community value
Assets of Community Value need to be registered with a Local Planning Authority by a voluntary or community body (for example a Parish Council). Once listed, if an Asset of Community Value comes up for sale, the community have an opportunity to make a bid to purchase the it. Registration expires after 5 years.
Action: the clerk and councillors will establish if any or all of the following are eligible:
The Catherine Wheel, The Dole Field, the allotments, the village hall, the village hall grounds, car park and play area.
Action: The clerk will investigate eligibility of the above.
14. To discuss the requirement for a second litter picker and the cost involved
A member of the public expressed an interest in becoming a litter picker.
Albury currently has 1 litter picker at a cost of £520. They work for 1 hour per week and are not an employee of the parish council. The councillors agreed a second litter picker is needed.
Action: the clerk will ask other parishes how they cover litter picking. and establish via the HAPTC if litter pickers should have their own liability cover or if the parish council should provide this.
15. To discuss an overhaul of the 2 large wooden Albury signs and whether to replace their fronts so they include reminders to drive carefully in through Albury
It was agreed that the signs need an overhaul. The fronts could possibly be replaced with clearer signs and a call to action to drive carefully. The verge around them is also overgrown.
Action: The clerk will get quotes for clearance of the area around the wooden Albury signs and also look for the original order to confirm their dimensions.
16. To discuss the conditioner of the finger post at Clapgate with respect to cleaning and repairing it and possibly planting flowers around it
It was agreed that the post needs repairing, cleaning and painting and that the parish council could organise keeping the area surrounding it strimmed. The closest resident currently does this.
17. To revise the allotment agreement as necessary ready for issue to the current tenants
Revisions were suggested particularly regarding the permission for fires.
Action: The clerk will add the updates and circulate to the councillors for approval before issuing the agreement to the current allotment tenants to sign.
18. To note Councillor Lehmann’s resignation and discuss the vacancy this has created
Councillor Lehmann resigned prior to the meeting which leaves one vacancy in the office of parish councillor.
Action: the clerk will inform Eats Herts Council and advertise the vacancy.
19. To discuss the possibility of moving our meeting date to the 2nd Tuesday of each month
Like us, Little Hadham and Much Hadham meet on 1st Tuesday of each month. To avoid this clash, Albury Parish Councillors agreed to alter our meeting date to the 2nd Tuesday of each month at 7.15pm, commencing next month.
Resolved, proposed Cllr Kelly, seconded Cllr Pope, to alter our meeting date to the 2nd Tuesday of each month. Unanimously agreed.
20. To suggest agenda items for the next Parish Council meeting to be held on Tuesday 9th July 2024
Traffic steering meeting, parish councillor vacancy, Litter picking, Albury Play Space trustee update, play area equipment update. Pétanque court, sign post upgrades, noticeboards
The chair closed the meeting at 8.55 pm
Signed………………………………….. Date………………………..
ALBURY PARISH COUNCIL ANNUAL MEETING
Minutes of the meeting held Tuesday 14th May, 2023 at 7.15 pm at the Village Hall
Present: Councillors Jolly, Kelly, Pope and Sargisson
In attendance: Mrs J Pettitt (clerk), 2 members of the HMWT and 1 member of the public
The councillors must elect a chair and vice-chair before the meeting opens
To elect a chair for the year 2023/24 and sign declaration of acceptance of office
Resolved, proposed Cllr Pope, seconded Cllr Sargisson, to elect Councillor Kelly as Chair. Unanimously agreed.
Cllr Kelly signed the declaration of acceptance of office.
To elect a vice-chair for the year 2023/24 and sign declaration of acceptance of office
Resolved, proposed Cllr Kelly, seconded Cllr Sargisson, to elect Councillor Pope as Vice-chair. Unanimously agreed.
Cllr Pope signed the declaration of acceptance of office.
The Chair opened the meeting at 7.25 pm
1. To receive and accept apologies for absence. Apologies from Councillors Klimowicz and Lehmann were received and accepted
2. To receive declarations of interest.
a) To receive declarations of interest from councillors on items on the agenda
b) To receive written requests for dispensations for declarable interests
c) To grant any requests for dispensation as appropriate.
No declarations or requests for dispensation received.
3. To confirm the minutes of the Albury Parish Council meeting held on Monday 2nd April 2024.
Resolved, that these minutes be agreed as a true and accurate record of the proceedings.
4. To receive reports on actions agreed at the last council meeting
a) Purchase unsuitable for large vehicles sign for entrance to Patmore Heath – the clerk is still to order the one circulated.
b) Report tree in River Ash – no response received from HCC so the clerk will chase
c) New noticeboards (ask school if one can be hung outside) – school is in agreement and the clerk is to visit to agree the best size and location.
d) Purchase shared portable PA system – one was bought for £214, bills will be sent to the parties sharing it.
e) Object to digestate lagoon planning application – an objection was lodged.
f) Organise allotment plot 3 clearance – this has now been completed at a cost of £250
g) Purchase no fly tipping signs – the clerk will purchase the signs circulated.
h) Ask for opinions of new equipment in play area – the clerk is to put a notice in the newsletter and on Facebook
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications
APPLICATION: 3/24/0710/HH PROPOSAL: Demolition of outbuilding and erection of log cabin AT: Auldebyre Clapgate Albury. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/4/24 £11,323.21
Outgoings: 5/4/24 R Murdoch Strimmer battery – £39.95
9/4/24 HAPTC annual subs – £364.74
11/4/24 J Pettitt MS Office subs – £79.99
11/4/24 Hundred Parishes Society annual subs – £10.00
15/4/24 J Pettitt Portable PA system – £214.00
19/4/24 B Simmons allotment clearance – £250.00
23/424 E-scapes village hall mowing Apilr – £300.00
10/5/24 Magi Associates (Ms J Hunter) internal audit – £120.00
Income: 3/4/24 BT Wayleave £36.01
3/4/24 BT Wayleave £55.11
26/4/24 EHC Precept £5000.00
3/5/24 VAT reclaim £1480.02
Balance at 14/05/24 £16,515.67
8. To agree payments due
These are the expected regular payments for this financial year, paid by direct transfer:
HAPTC annual subscription £364.74
Litter picking 4 x £130 = £520
Clerk’s salary £1083.55 x 4 = £4334.20
Allotment mowing paid £1,030
Village hall mowing 21 x £100 = £2100, (village hall to pay half)
Verge maintenance 4 x £50 = £200
Defibrillator annual subs £151.20 x 2 = £302.40
Village Emergency Telephone System annual subs £120,
Microsoft Office subscription £79.99,
Krystal Hosting, village website hosting and domain name £84,
Play area inspection £69.60,
Hundred Parishes Society subs £10.00,
Parish Council Insurance £195.98,
R Murdoch for bedding plants up to £120 per year
Resolved, proposed Cllr Kelly, seconded Cllr Jolly, to approve payment of these regular payments for 2023/2024. Unanimously agreed.
9. To Sign the Annual Return and accounts previously circulated
Income and expenditure for the financial year both exceeded £25,000 so Albury Parish Council will be subjected to an external audit this year.
The internal audit was completed prior to the meeting by Magi Associates at a cost of £120.
The councillors reviewed the annual accounts sheets, Annual Governance Statement and Accounting Statements.
The public rights period will commence Monday 3rd June and end Friday 12th July.
Resolved, proposed Cllr Kelly, seconded Cllr Pope, to approve:
the annual accounts, the Annual Governance and Accounting statements for 2023/2024 and the public rights period of 3rd June to 12th July.
The statements were signed by the RFO/Clerk and the chair.
Unanimously agreed
10. To receive the clerk’s report (for information only).
None.
11. To receive an update from HMWT regarding their management plans for Patmore Heath
Two members of the HMWT updated the councillors on their management program. Work such as sapling popping, rush cutting and pond clearance has recently been undertaken mainly by volunteers under the guidance of the HMWT site manager. Sheep graze at the site to keep scrub under control in some areas. Areas where sheep can’t graze are mowed and raked.
The HMWT’s objectives are to continue reducing tree cover, continue removing saplings, manage the invertebrate creatures and ponds, maintain rare sphagnum mosses, and continue with scrub removal.
12. To discuss the repair of land at Patmore Heath damaged by a haulage lorry
Keith Wheatley repaired the land and his invoice for £480 was submitted to Piper Transport on 23rd April.
The clerk followed up on 29th April and was told the invoice would be paid that week.
It had not been paid by 9th May so the clerk chased again. They apologised and said it was missed off their payment run and will now be sent on 29th May.
13. To discuss the progress of the purchase of three new village noticeboards
The school is happy for a noticeboard to be placed outside their grounds.
The clerk is to visit to check the best size and location.
Most noticeboards seem to have magnetic backs which are not suitable so the clerk is still looking for examples where pins can be used.
14. To discuss the Stansted Airport night flight consultation
Councillor Kelly drafted a response which the other councillors agreed with. Action: clerk to submit the parish council’s response. Action: clerk to put a message on Facebook to encourage responses from residents.
15. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 4th June 2024 at 7.15 pm at the Village Hall
Noticeboards, update of signage at Patmore Heath, update of no fly tipping signs, update of traffic steering meeting, recruitment of litter pickers, new Albury Play Space Trustees, Petanque court progress, mew play equipment progress, River Ash clearance, Hemlock clearance
The Chair closed the meeting at 9.10 pm