Minutes July 2021

Minutes of the meeting held Tuesday 6th July 2021 at 7.00 pm at the village hall

Present: Councillors Jolly, Davis, Clayden and Klimowicz
In attendance: Mrs J Pettitt and 1 member of the public

The Chair opened the meeting at 8.15 pm

1. Chair and vice-chair to sign acceptance of office forms
The forms were duly signed by Councillors Davis and Jolly.
2. To receive and accept apologies for absence
Apologies were received and accepted from Councillor Walne.
3. To receive declarations of interest.
4. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 4th May 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings.
5. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
6. To receive petitions, comments and questions from the public
7. To hear from and co-opt anyone interested in filling the parish councillor vacancy
We have an interested party who has already completed the councillor training course. She was unable to attend tonight but will attend in September with a view to being co-opted.
8. To discuss the application for a Solar Photovoltaic Farm at land adjoining A120 Little Hadham Bypass and Wickham Hall Estate
Upwick residents have formed a committee and are carrying out thorough research in anticipation of a planning application being submitted soon. Councillor Klimowicz is on the committee and will keep Albury Parish council updated. She is also looking at the possibility of joining forces with other local parish councils.
9. To consider planning applications
APPLICATION: 3/21/1616/HH, PROPOSAL: Proposed single-storey rear extension to form garden room. New door opening on West elevation. AT: Hole Farm Albury Hall Park Albury. No comment.
10. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 4/5/2021 £14,868.57
Payments: Agreed 4/5/2021 £247.77
Land Registry for lease copy £59.94
Krystal for website hosting £47.99
SL King for accessway repairs £3,840.00
Village sign flowers £36.97
Sign area and verge clearance £150.00
CHBT Village Emergency Telephone £120.00
Receipts: From residents using accessway £2,545.00
Bank interest £0.25
Available balance at 6/7/2021 £12,911.15
Unpresented cheques £150.00
Balance per bank statement £13,181.15
11. To agree payments due
The following payments were previously agreed and cheques have been issued: Land registry lease copy £59.94, Krystal web hosting £47,99, SL King accessway repair £3840, village sign flowers £36.97, A Cooper for vegetation clearance £150, CHBT village emergency telephone subs £120. These payments are due: Clerk’s salary Q1 £937.30, Litter picker 1 Q1 £130, Litter picker 2 Q1 £130, HAPTC Councillor Training £60. refund P Kelly £60, refund A Forbes £35 Total: £1,352.30
Resolved, proposed Cllr Davis, seconded Cllr Klimowicz, that the payments due be paid. Unanimously agreed.
12. To receive the clerk’s report (for information only)
13. To discuss the parish repair of the accessway at Patmore Heath
The quote for £3,200 + VAT was accepted from SL King and the work has been completed. The parish council contributed £400 and the owners of 7 out of 8 properties contributed £350 per property. One property owner is yet to pay. The clerk agreed to send a reminder letter.
14. To receive an update of the status of the playground fence repairs and playground fundraising
There has been a delay because of material shortages. Price rises in timber mean a new quote might be issued.
15. To discuss the organisation of a Drivesafe campaign and traffic calming measures to reduce speeding through Albury
The clerk has collected the minimum of 10 signatures required on the DriveSafe petition. The councillors added theirs. The clerk agreed to submit the petition.
A resident asked if the parish council can speak to district and county councillors to ask for support in resolving speeding issues through the village. He has informed us that vegetation is concealing some speed limit signs, some are damaged and road markings have worn away. He has recently followed 2 tractors travelling at speeds of at least 38 MPH even though they reportedly cannot exceed 30 MPH. Albury Parish Council will raise this with Highways and our district and county councillors.
16. To complete a bank mandate change request to add new signatories to the account
The clerk gathered the information for the forms prior to the meeting. Councillors Jolly and Klimowicz are to be added. Councillors without a Barclay account must take a photo ID and an address ID to a branch to get verified.
17. To suggest agenda items for the next Parish Council meeting to be held Tuesday 7th September 2021
Bank signatory update progress, traffic calming, DriveSafe campaign, co-opt new parish councillor, playground fence.

The Chair closed the meeting at 9 pm