Meeting minutes 05.07.2018

Meeting minutes 05.07.2018


Minutes of the meeting held Thursday 5th July 2018, 19.15 at the Village Hall


Present: Cllrs Davis, Kent, Murdoch and Waples.
In attendance: Mrs J Pettitt (parish clerk), and 2 members of the public.

The chair opened the meeting at 7.20 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Cllrs Walne and Wheatley.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 9th June 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. Councillor Davis to sign a declaration of acceptance of office
This was duly signed by Councillor Davis and the clerk
5. To receive reports on actions agreed at the last council meeting
Councillor Murdoch ascertained that the hedge adjacent to The Bourne in the village hall car park should be maintained by the parish council.
6. To receive petitions, comments and questions from the public.
A member of the public asked who is responsible for cutting a particular hedge and keeping the ditches clear at Hixham Lane. The clerk agreed to find out who is responsible for the hedge and Councillor Murdoch said he would look into who should clear the ditches (Note: the hedge was subsequently trimmed within a couple of days of this meeting)
A member of the public offered to purchase some new crockery for the village hall as previously discussed and the parish council confirmed she would be reimbursed.
7. To consider planning applications
None received
8. To discuss the Albury 60 Plus group’s request for a grant of £300 towards their Christmas lunch
It was agreed that this grant should be paid but that the clerk will ask HCC if they will reimburse this grant as per last year. Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that a grant of £300 will be paid to the Albury 60 Plus group. Unanimously agreed.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 14/5/2018 £30,635.71
Income: Returned cheque from ICO £35.00 (Exempt from fee)
Returned cheque from Markwell £382.00 (wrong payee name)
Outgoings: As agreed 12/5/18 £417.00
Balance at 5/7/2018 £30,635.71
Balance per bank statements: £30,673.71 – £30,635.71 = £38.00
Unpresented cheques to date: D Muller £38.00
10. To agree payments due
Clerks salary £711.36, Litter picker 1 £130, Litter picker 2 £130, D Muller £20, Grasscutters & Co May invoice £65, Internal Audit fee £180. Total £1,236.36
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that these payments be made. Unanimously agreed.
11. To receive the clerk’s report (for information only). None.
12. To obtain further signatures on the mandate change form
Postponed in Councillor Wheatley’s absence.
13. To receive an update on the Albury Newsletter distribution
Councillor Kent accompanied the editor on the distribution round and will take on this responsibility going forward.
14. To discuss the progress of the traditional village sign project
A suitable site is still to be established. The verge near High Hall Farm (opposite the post box and noticeboard) is being considered.
15. To discuss the interest from residents in creating a playground committee
A Facebook request for volunteers was well responded to so it is hoped a meeting can be arranged soon.
16. To discuss the progress of the discussions with HCC with respect to the hole in the bridge at Patmore Heath
It has been suggested by HCC that Albury parish Council own the part of the road in question, but maps are not clear. It was agreed to apply to Land Registry for clarification. Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that Land Registry searches to a maximum cost of £100 can be carried out by the clerk. Unanimously agreed.
17. To discuss parking at Patmore Heath and the new entrance sign
HMWT submitted their design and the parish council have approved it. The sign is to clarify where parking is allowed.
18. To discuss progress of request for radar speed signs each end of the village
Councillor Murdoch spoke to Highways and is going to submit an application.
19. To discuss the possibility of installing a rainwater harvester at the allotments
The councillors thought this would be a good idea. Resolved, proposed Cllr Murdoch, seconded Cllr Waples that a water harvester up to the value of £500 can be purchased. Unanimously agreed. Councillor Davis agreed to order one and install it next to the village hall.
20. To discuss the possibility of installing a blind spot mirror at parsonage Lane
Councillor Murdoch will discuss this with HCC highways department.
21. To suggest agenda items for the Parish Council Meeting to be held Tuesday 4th September 2018 at 7.15pm at the Village Hall
Village sign, hole at Patmore Heath, radar speed signs, rainwater harvester.

The Chair closed the meeting at 9 pm