Meeting minutes 07.03.2017

Meeting minutes 07.03.2017

Minutes of the meeting held Tuesday 7th March 2017, 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples
In attendance:Mrs J Pettitt (parish clerk) and 2 members of the public (MOP).

The vice-chairman opened the meeting at 7:20 pm

1. To receive and accept apologies for absence. Councillor Benton sent apologies. No word from Councillor Muller.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 7th February 2017.
Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk asked if David Muller could upload the Wildlife Talk poster to the village website, which he did on 10/2/17. The clerk asked Highways if Albury could have deer warning signs. The response was that signs are only placed where we can demonstrate that there is a known deer crossing point.
5. To receive petitions, comments and questions from the public
A resident asked about the progress of adopting the telephone kiosk to use as a library. The clerk informed her that APC’s application has been accepted and further details are expected soon.
6. To consider planning applications. None.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 7/2/17 £29,563.92
Income: HCC Locality Budget grant £1,000.00 (towards boiler), Groundwork East grant £1,000.00 (towards walks leaflet)
Outgoings: As agreed 7/2/17: £139.50
Balance at 7/3/17 £31,424.42
8. To agree payments due
D. Muller designs £117.00, Graham’s Taxis £118.50. Total £235.50
Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A grant of £1000 towards the cost of producing the walks leaflet has been received from Groundwork East. A VAT reclaim for £1547.14 has been submitted to HMRC.
10. To discuss the possibility of continuing the Saturday Community Taxi service
The first trial finished on 25th February. The total cost to APC was £403. The clerk has asked if Furneux Pelham Parish Council is interested in sharing the service and is awaiting an answer. Mrs Webb said the taxi may have attracted more custom in the summer months. Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that the trial should continue for a further 13 weeks. Unanimously agreed. The clerk agreed to ask Graham’s Taxis if they would be interested in continuing the service.
11. To set a budget for refreshments for the wildlife talk on 18th March
Raffle tickets, tea, coffee, milk, cups, glasses, plates, wine and cake ingredients are to be purchased by Cllr Murdoch, who will be reimbursed. Resolved, proposed by Cllr Waples, seconded by Cllr Walne, that a budget of up to £200 be allowed for these purchases. Unanimously agreed. Cllr Murdoch mentioned that new urns are required at the village hall as the old urn no longer functions. Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that two new urns be purchased at a maximum cost of £160. Unanimously agreed. The clerk agreed to buy the urns and will be reimbursed.
12. To discuss the price of a second defibrillator and a delivery/installation schedule
A second defibrillator and cabinet will cost approximately the same as the first one purchased, which was £1195 + VAT.  APC has received £1000 from the locality budget and has previously agreed to match this amount. The VAT will be reclaimable. Resolved, proposed by Cllr Clayden-Smith, seconded by Cllr Murdoch, that a second defibrillator should be ordered from the Community Heartbeat Trust. Unanimously agreed.
13. To reconsider the location for a traditional village sign and pursuing a planning application and quotes
The councillors discussed positioning the sign by the back entrance to the allotment gardens. The whole area needs tidying, including painting the railings on the River Ash bridge and clearing the surrounding land. The clerk agreed to get quotes for this work. Cllr Waples agreed to look into submitting a planning application for the sign.
14. To receive an update of the Albury Parish walks leaflet
A grant of £1000 has been received from Groundworks East. Cllr Murdoch is waiting for a response to his request for the bill and as to when the leaflet will be printed. The clerk agreed to chase the relevant department.
15. To discuss the progress of the village hall playground fund raising
Postponed in the absence of Cllr Benton.
16. To set a date and budget for May village walks
Due to the lack of available councillors to organise May walks, it was suggested that walks could be organised in the Autumn. This will be discussed at the next meeting.
17. To discuss extending the warranty for the village hall boiler to 5 years @ £199
The councillors agreed that extending the warranty from 2 to 5 years was worth doing.
Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that the extended warranty be purchased @£199. Unanimously agreed. A cheque was duly signed.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 4th April 2017 at 7.15pm at the Village Hall
New laptop/printer for APC, Playground refurbishment, Walks leaflet, Village sign/planning permission/area tidy up, 2nd defibrillator, community taxi, news of the wildlife talk fund raiser, Gigaclear update

The vice-chairman closed the meeting at 8:05 pm