Meeting minutes 02.10.18

Meeting minutes 02.10.18


Minutes of the meeting held Tuesday 2nd October 2018, 19.15 at the Village Hall

Present: Cllrs Davis, Murdoch, Walne and Waples.
In attendance: Mrs J Pettitt (parish clerk), and 2 members of the public.

The chair opened the meeting at 19:25

1. To receive and accept apologies for absence.
Apologies from Councillors Kent and Wheatley were received and accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 4th September 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
Two members of the public told the councillors that many cars drive too fast between the school and the village hall. Some parents have to walk in the road with pushchairs as the path is too narrow and overgrown. They asked whose responsibility the path is and if safety railings could be added where there is a sharp drop from the path to the road. The pathway is usually cleared by local farmers, but the parish councillors agreed to get a quote to clear as much vegetation from each side as possible to see if it is then possible to pass along it with a pushchair. They also said speeding will be addressed later in the agenda.
6. To consider planning applications
3/18/2063/HH PROPOSAL: Single storey rear extension with new ground floor window opening. AT: Church End East, Church End, Albury. No comments.
3/18/2033/LBC PROPOSAL: Demolition of an existing Atcost barn (Range 2) and conversion of the remaining Dutch barn (Range 1) to provide two dwellings AT: High Hall Barns, Clapgate, Albury. No further comments to those made previously.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 4/9/2018 £29,651.47
Income: Precept £3,450.00
Outgoings: As agreed 4/9/18 683.16
Balance at 2/10/2018 £32,418.31
8. To agree payments due
Clerks salary £711.36, Litter picking invoice 1 £130, Litter picking invoice 2 £130, Website hosting £24, Planning application fees £95.60, Allotment clearance/hedge cutting £400, Grasscutters & Co July invoice £65. Total £1,555.96
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that these payments be made. Unanimously agreed.
9. Obtain further signatures on bank mandate change form
These will be completed at the next meeting.
10. To receive the clerk’s report (for information only)
11. To discuss the progress of the planning application for the traditional village sign project
An application was submitted on 19th September and there has been no response from the planning department to the application or to a follow up email. Councillor Waples will continue to chase this.
12. Councillors to familiarise themselves with and discuss a copy of a Deed of Grant of Easement obtained from HM Land Registry
The councillors read and discussed a deed which recently came to light. It concerns access rights across a section of road between Patmore Heath and Heath Farm. The road is used by a number of residents and requires some repairs. The clerk agreed to forward a copy to the grantees mentioned in the deed to allow them an opportunity to put forward their interpretation of its meaning ahead of further discussions.
13. To discuss the response to our request for traffic calming measures in the village
Highways have agreed to supply Albury with one radar speed sign and the parish council are to pay for a second one. These will be installed early 2019. Various road marking are to be re-painted. Highways said it would be difficult to have a 20 MPH limit outside the school but are considering a request for 30 MPH from the A120 all the way through Albury End. The 30 MPH zone at the bottom of the hill by the village hall is to be introduced earlier and the 60 MPH between the village hall and the church may be reduced to 40 MPH. Signage on the A120 will be repositioned so it is clearer that Albury End is unsuitable for heavy traffic.
14. To discuss the allotment clearance, hedge trimming and disposal of the waste created
The allotment clearance and hedge trimming has made a vast improvement. The same people are to be asked to quote for clearance of the pathway from the village hall towards the school and the area where it is hoped to position the new village sign. Allotment holders have new agreements to keep the allotment gardens clear right up to the boundaries of the Bourne properties.
15. To the plans HMWT are drawing up for the management of Patmore Heath
A report will be supplied by HMWT in the new year.
16. To give an update of the Albury Playground Committee meeting held on 23rd September 2018
The meeting was attended by the clerk and 6 residents. The residents are going to apply for grants and organise fund raising activities. They will also invite some new companies to provide designs and quotes.
17. To suggest agenda items for the Parish Council Meeting to be held Tuesday 6th November 2018 at 7.15pm at the Village Hall
Village sign, quotes for clearance of path and sign site, traffic calming, Deed of Easement, allotment waste disposal