Meeting minutes 05.02.19

ALBURY PARISH COUNCIL
Minutes of the meeting held Tuesday 5th February 2019, 19.15 at the Village Hall

Present: Cllrs Davis, Kent, Murdoch and Waples
In attendance: Mrs J Pettitt (parish clerk)

Councillor Murdoch opened the meeting at 7:25 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Walne and Wheatley
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 8th January 2019. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
A representative from the playground committee asked for a grant of £20,000 towards new playground equipment at the village hall. This will be discussed at the next meeting.
6. To discuss the 2019-20 budget and set the precept for that period
The councillors discussed the budgetary requirements for 2018/19. Once the new village sign has been paid for and if a grant is made towards the new playground, reserves will be greatly reduced so it was decided to set the precept at £8,000 in order to ensure annual costs can be covered and to allow for regular maintenance of areas under the parish council’s responsibility.
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, to set the precept for the next year at £8,000. Unanimously agreed
The chairman completed the precept form and it was duly signed.
7. To consider planning applications.
3/19/0041/HH and 3/19/0061/LBC. Replacement of a single story side extension and restoration of a wall. AT: Pightle Cottage, Patmore Heath, Albury. No Comment.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 8/1/19 £26,536.12
Outgoings: As agreed 8/1/19 £1006.75
Balance at 5/2/19 £25529.37
9. To agree payments due
£776.02 to playground committee (raised by Albury Antiques), £10 Hundred Parishes Society Total £786.02
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that these payments be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
None.
11. To discuss the village sign, quotes received for clearance of the sign site, railing refurbishment and regular clearance work as necessary
One quote has been received and the second is due in. The first quote is reasonable and it was decided to proceed with the most competitive of the two.
12. To discuss any news regarding radar speed sign installation and other traffic calming measures
The radar signs should be in place by the end of March. Traffic and speed surveys are also planned before the end of March.
13. To discuss the possibility of cutting back the hedge along the path by Cow pasture
Postponed.
14. To discuss the fly tipping poster and steps to deter fly tippers
A notice has been placed in the village newsletter and posters are to be placed around the village.
15. To discuss the issue of parking on Patmore Heath and the Patmore Heath management plan
A new plan is currently being drawn up by HMWT.
16. To discuss the school’s request for a grant for new defibrillator pads and battery
Councillors suggested the school apply to HCC for a grant.
17. To receive any update from the Albury playground committee and discuss playground and nearby fence repairs
A playground committee representative reported that 7 residents are now involved and are applying for quotes and exploring funding avenues. They need to raise between £55,000 and £60.000. They were given a cheque for £776 raised by the Albury Antiques Fayres, which the parish council have been holding on their behalf. Albury Tuck shop raised £730. Albury Santa has pledged an amount to be confirmed.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 5th February 2019 at 7.15pm at the Village Hall
Hedge by cow pasture, village sign site clearance and ongoing maintenance, railing maintenance, radar signs and other traffic calming, fly tipping, playground, parish council elections