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Meeting Minutes 10.02.2014

ALBURY PARISH COUNCIL (APC) MEETING

 

Minutes of an extraordinary meeting held Monday 10^th February 2014 at 19.00 hrs at the Village Hall

 

Present – Brigitte Webster, Abigail Muller, Derek Kendle

1 –          no apologies for absence

2 –          no declarations of interest were declared

3 –          it was proposed and seconded that both Nuala Barrett and Perry Benton be co-optioned on to Albury Parish Council

4 –           no planning applications were discussed or refused

5 –           it was agreed that Abigail Muller and Brigitte Webster become  co signatories on the Bank Account along with Derek Kendle as RFO.

6 –           no correspondence had been received

7 –           Clerk position applicants were reviewed and interview dates and times were agreed

8-            It was agreed that Abigail Muller would carry out any Clerk’s administration until a Clerk was appointed

Meeting Minutes 02.09.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2^nd September 2014 at 19.15 hrs at the Village Hall

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:25

1.      To receive and accept apologies for absence. None.

2.      To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.

3.      To confirm the minutes of Albury Parish Council meeting held on 1st July 2014

Resolved that these Minutes be agreed as a true and accurate record of the proceedings

and be duly signed by the Chairman. Unanimously agreed.

4.      To receive reports on actions agreed at the last council meeting

The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.

The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.

5.      Chairman’s announcements (for information only). None

6.      To receive petitions comments and questions from the public

Our PCSO informed us that between 1^st January 2014 and 1^st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice. 

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health. 

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could. 

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT. 

The executor of the late Olga Caton’s estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for it’s future.

7.      To consider planning applications listed below and those received between 27th August 2014 and 2^nd September 2014

            3/14/1182/FP  Ashleigh, Patmore Heath, Albury

            Creation of first floor including 8 No. dormer windows & front porch.

            No comment

            3/14/1216/FP  Lilac Tree Cottage, Patmore Heath, Albury

            Detached garden room/store, removal of greenhouse.

            No comment

            3/14/1388/CL 1 Mansfield Cottages, Clapgate, Albury

      Use of land for siting a mobile home to be used as granny annex.

      No comment

8.      To receive and discuss updates of HMWT’s management plans for Patmore Heath

There are no updates. HMWT and Natural England are yet to meet.

9.      To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned

The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.

10.  To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any

The councillors considered the quotes from D Muller and Premier and all preferred the first.

Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.

11.  To receive an update of the proposed DriveSafe campaign

Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.

12.  To review the Playground Inspection report

The report highlighted nothing that requires urgent attention.

A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.

13.  To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village

Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.

The clerk is to display posters designed by the local school children at the problem areas.

14.  To receive bank statements, bank reconciliation and financial summary

These were received by the Council and found to be satisfactory.

Balance at 1^st July                                     £29334.31

Income:   Wayleave                                      £29.90+    

                New housing bonus grant              £480.00+

Outgoings:  agreed 1^st July 2014                  £1541.70-     

Balance at 31/08/14                                 £28302.51

15.  To agree payments due

Playground Inspection £55.86

Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.

16.  To agree payment of £14 for extra Albury Newsletter pages in any month necessary

Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.

17.  To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470

Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.

18.  To receive the Clerks report (for information only)

The executor of Olga Caton’s estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.

Letter from R. Crafter re: new allotment agreement.

Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.

East Herts project manager for the A120 bypass scheme requested meeting with APC.

Received invite to East Herts Rural Parish Conference.

VAT refund of £1016.99 applied for.

Received results of the Patmore Heath Survey.

19.  To suggest agenda items for the next Parish Council meeting date: Tuesday 7^th October 2014, 7.15pm at the village hall

Discuss Albury Charities.

The chairman closed the meeting at 9:30

  

Signed…………………………………..                   Date………………………..

 

Abigail Muller (Chairman) 

Meeting Minutes 05.11.2013

ALBURY PARISH COUNCIL (APC) MEETING

 

Minutes of a meeting held Tuesday 5th November 2013 at 19.00 hrs at the Village Hall

 

Those present: Derek Kendle, Brigitte Webster, Abigail Muller & Mandy Hutley (Clerk)

Members of the public: Mr J Donaldson, Mr R. Smith, Mrs M Willett, Mrs N. Espinasse and Det. Sgt. P. Benton

                

1. Apologies for absence: None 

2. Notification of urgent business not included in the Agenda – none 

3. Albury website:

Jez Donaldson requested that the total annual renewals fee for the website, be paid by the Parish Council. This was     agreed; the sum being £144.52. The Facebook page has proved successful with many in the community but it was felt that the website still has a part to play, especially when people are researching the village, with a view to moving here.  An estimate will be obtained for a full review of the content and a decision made on cost versus perceived benefit next year. 

4. Minutes of the Annual PC Meeting held on Tuesday 1^st October, 2013: Resolved: that the Minutes of the Annual Parish Council Meeting held on 1^st October, 2013, be signed as a true record. 

5. Minutes of Annual Parish Meeting held on Tuesday 1^st October, 2013: These Minutes will be reviewed at the next  Annual Parish Meeting. 

6. Declarations of interest: None 

7. Questions from members of the Public: – see item 10 

8. Report from Clerk:

Barclays Bank is now sending mail for the Parochial charities’ accounts to the correct address.

The bags of road salt have been delivered and will be distributed as requested.

Payment of the Membership fee or a donation to Stop Stansted Expansion and joining the Community Development Agency will be reviewed at the next meeting – DK

An email giving full details of the new blue recycling bins will be put on Facebook – AM

There are road repairs scheduled to be carried out in Barncroft within the next 6 months. Details will be published when known – AM

There have been some revisions to the way councils official “Standing Orders” should be complied. Albury’s current provision will be reviewed after initial investigation – AM 

9. Report from Finance Officer:

The Responsible Finance officer reported that the main bank accounts had balances of approximately £21,000 and      £5,000.

New mandates will be obtained for the two accounts due to the changes of personnel within the Council – DK 

10. Allotments update:

The continuing clearance work was discussed and Mr Smith offered to load a skip with the debris. The Chairman thanked Mr Smith for clearing Plot 10 and it was agreed that he can take on the tenancy of this plot.

Mr Smith asked whether it would be possible for Thames Water to provide a key for access to the Allotments through their part of the site.  He is prepared to act as the keyholder.  Derek Kendle said he would enquire – DK

It was agreed that a consultation document, including an engineer’s report, will need to be prepared for the provision of water to the site.  Ringway and Groundwork Herts may be able to offer assistance in this regard – BW

The Allotment annual Tenancy Agreement, that all tenants are required to sign, is to be reviewed and possibly updated – BW/AM

Mr Smith and Mr Finch (MOP) are compiling a record of any further flooding incidents on the site and this will be sent to Environmental Health and Thames Water – BW

Mr Hoy (MOP) requested to re-tenant Plot 7. It was agreed that tenancy would be granted, as long as a new agreement is signed – DK

Derek Kendle advised that the reptile population is no longer in evidence and that the remainder of the site can now be cleared.

11. Planning Applications:

The appeal against alterations of the play equipment at the Catherine Wheel has been refused.  A time limit of 5 months has been stipulated for the height reduction of the towers. 

12. Parish Council Vacancies:

Notices from the Returning Officer EHC, will be posted on the notice boards from 7th – 27th November, advertising  the vacancies and explaining how an election will be called, if requested by ten Parishioners.

Two potential candidates – Nuala Espinasse and Perry Benton attended the meeting and introduced themselves. Nuala is a Lawyer and Perry a Detective Sergeant in the Metropolitan Police Force. Both live in Albury and would welcome the opportunity to be more involved in the community.

Abigail Muller has prepared a job description for the Clerk’s post. Other local Clerks will be approached and there will be an advertisment in the Newletter and the school newsletter. 

13. AOB – It was agreed that:

The PC should have two village hall key holders.  A further set of keys will be cut.

Councillors’ responsibilities will be reassigned once the vacancies are filled.

Parishioners will be canvassed re expanding the choice of additional playground equipment – AM

The new Drive-safe campaign may be implemented, particularly at Albury End and will be discussed at the next meeting. Perry Benton offered his assistance.

It was noted that despite best intentions, refurbishment of the notice boards remains incomplete. This will be discussed next time – AM Development of some branding for the  Parish Council was proposed for the coming year; for stationary, Facebook, the website and the publication of any Council material – AM

14.  Next Meeting date:

The next Meeting will take place Tuesday 4^th February, 2014, after the Winter break at the Village Hall, commencing at 19.00 hrs. 

   

 

Meeting Minutes 06.09.2011

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2nd September 2014 at 19.15 hrs at the Village Hall

 

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:2

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.
3. To confirm the minutes of Albury Parish Council meeting held on 1st July 2014
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman. Unanimously agreed.
4.    To receive reports on actions agreed at the last council meeting
The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.
The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.
5. Chairman’s announcements (for information only). None
6.    To receive petitions comments and questions from the public
Our PCSO informed us that between 1st January 2014 and 1st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice.

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health.

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could.

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT.
    
The executor of the late Olga Catonís estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for itís future.
7.    To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
    3/14/1182/FP    Ashleigh, Patmore Heath, Albury
    Creation of first floor including 8 No. dormer windows & front porch.
    No comment
    3/14/1216/FP    Lilac Tree Cottage, Patmore Heath, Albury
    Detached garden room/store, removal of greenhouse.
    No comment
    3/14/1388/CL    1 Mansfield Cottages, Clapgate, Albury
    Use of land for siting a mobile home to be used as granny annex.
    No comment
8.    To receive and discuss updates of HMWT’S management plans for Patmore Heath
There are no updates. HMWT and Natural England are yet to meet.
9.    To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned
The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.
10.    To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any
The councillors considered the quotes from D Muller and Premier and all preferred the first.
Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.
11.    To receive an update of the proposed DriveSafe campaign
Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.
12.    To review the Playground Inspection report
The report highlighted nothing that requires urgent attention.
A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.
13.    To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village
Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.
The clerk is to display posters designed by the local school children at the problem areas.
14.    To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1st July £29334.31
Income: Wayleave £29.90+    
New housing bonus grant £480.00+
Outgoings: agreed 1st July 2014 £1541.70-    

Balance at 31/08/14 £28302.51
15. To agree payments due
Playground Inspection £55.86
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.
16. To agree payment of £14 for extra Albury Newsletter pages in any month necessary
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.
17. To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.
18. To receive the Clerks report (for information only)
The executor of Olga Catonís estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.
Letter from R. Crafter re: new allotment agreement.
Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.
East Herts project manager for the A120 bypass scheme requested meeting with APC.
Received invite to East Herts Rural Parish Conference.
VAT refund of £1016.99 applied for.
Received results of the Patmore Heath Survey.
19. To suggest agenda items for the next Parish Council meeting date: Tuesday 7th October 2014, 7.15pm at the village hall
Discuss Albury Charities.
The chairman closed the meeting at 9:30pm

Signed:

Date:

Abigail Muller (Chairman)

Meeting Minutes 06.09.2011

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2nd September 2014 at 19.15 hrs at the Village Hall

 

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:2

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.
3. To confirm the minutes of Albury Parish Council meeting held on 1st July 2014
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman. Unanimously agreed.
4.    To receive reports on actions agreed at the last council meeting
The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.
The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.
5. Chairman’s announcements (for information only). None
6.    To receive petitions comments and questions from the public
Our PCSO informed us that between 1st January 2014 and 1st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice.

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health.

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could.

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT.
    
The executor of the late Olga Catonís estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for itís future.
7.    To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
    3/14/1182/FP    Ashleigh, Patmore Heath, Albury
    Creation of first floor including 8 No. dormer windows & front porch.
    No comment
    3/14/1216/FP    Lilac Tree Cottage, Patmore Heath, Albury
    Detached garden room/store, removal of greenhouse.
    No comment
    3/14/1388/CL    1 Mansfield Cottages, Clapgate, Albury
    Use of land for siting a mobile home to be used as granny annex.
    No comment
8.    To receive and discuss updates of HMWT’S management plans for Patmore Heath
There are no updates. HMWT and Natural England are yet to meet.
9.    To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned
The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.
10.    To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any
The councillors considered the quotes from D Muller and Premier and all preferred the first.
Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.
11.    To receive an update of the proposed DriveSafe campaign
Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.
12.    To review the Playground Inspection report
The report highlighted nothing that requires urgent attention.
A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.
13.    To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village
Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.
The clerk is to display posters designed by the local school children at the problem areas.
14.    To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1st July £29334.31
Income: Wayleave £29.90+    
New housing bonus grant £480.00+
Outgoings: agreed 1st July 2014 £1541.70-    

Balance at 31/08/14 £28302.51
15. To agree payments due
Playground Inspection £55.86
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.
16. To agree payment of £14 for extra Albury Newsletter pages in any month necessary
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.
17. To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.
18. To receive the Clerks report (for information only)
The executor of Olga Catonís estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.
Letter from R. Crafter re: new allotment agreement.
Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.
East Herts project manager for the A120 bypass scheme requested meeting with APC.
Received invite to East Herts Rural Parish Conference.
VAT refund of £1016.99 applied for.
Received results of the Patmore Heath Survey.
19. To suggest agenda items for the next Parish Council meeting date: Tuesday 7th October 2014, 7.15pm at the village hall
Discuss Albury Charities.
The chairman closed the meeting at 9:30pm

Signed:

Date:

Abigail Muller (Chairman)

Meeting Minutes 06.09.2011

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2nd September 2014 at 19.15 hrs at the Village Hall

 

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:2

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.
3. To confirm the minutes of Albury Parish Council meeting held on 1st July 2014
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman. Unanimously agreed.
4.    To receive reports on actions agreed at the last council meeting
The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.
The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.
5. Chairman’s announcements (for information only). None
6.    To receive petitions comments and questions from the public
Our PCSO informed us that between 1st January 2014 and 1st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice.

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health.

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could.

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT.
    
The executor of the late Olga Catonís estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for itís future.
7.    To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
    3/14/1182/FP    Ashleigh, Patmore Heath, Albury
    Creation of first floor including 8 No. dormer windows & front porch.
    No comment
    3/14/1216/FP    Lilac Tree Cottage, Patmore Heath, Albury
    Detached garden room/store, removal of greenhouse.
    No comment
    3/14/1388/CL    1 Mansfield Cottages, Clapgate, Albury
    Use of land for siting a mobile home to be used as granny annex.
    No comment
8.    To receive and discuss updates of HMWT’S management plans for Patmore Heath
There are no updates. HMWT and Natural England are yet to meet.
9.    To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned
The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.
10.    To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any
The councillors considered the quotes from D Muller and Premier and all preferred the first.
Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.
11.    To receive an update of the proposed DriveSafe campaign
Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.
12.    To review the Playground Inspection report
The report highlighted nothing that requires urgent attention.
A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.
13.    To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village
Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.
The clerk is to display posters designed by the local school children at the problem areas.
14.    To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1st July £29334.31
Income: Wayleave £29.90+    
New housing bonus grant £480.00+
Outgoings: agreed 1st July 2014 £1541.70-    

Balance at 31/08/14 £28302.51
15. To agree payments due
Playground Inspection £55.86
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.
16. To agree payment of £14 for extra Albury Newsletter pages in any month necessary
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.
17. To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.
18. To receive the Clerks report (for information only)
The executor of Olga Catonís estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.
Letter from R. Crafter re: new allotment agreement.
Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.
East Herts project manager for the A120 bypass scheme requested meeting with APC.
Received invite to East Herts Rural Parish Conference.
VAT refund of £1016.99 applied for.
Received results of the Patmore Heath Survey.
19. To suggest agenda items for the next Parish Council meeting date: Tuesday 7th October 2014, 7.15pm at the village hall
Discuss Albury Charities.
The chairman closed the meeting at 9:30pm

Signed:

Date:

Abigail Muller (Chairman)

Meeting Minutes 06.09.2011

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2nd September 2014 at 19.15 hrs at the Village Hall

 

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:2

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.
3. To confirm the minutes of Albury Parish Council meeting held on 1st July 2014
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman. Unanimously agreed.
4.    To receive reports on actions agreed at the last council meeting
The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.
The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.
5. Chairman’s announcements (for information only). None
6.    To receive petitions comments and questions from the public
Our PCSO informed us that between 1st January 2014 and 1st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice.

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health.

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could.

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT.
    
The executor of the late Olga Catonís estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for itís future.
7.    To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
    3/14/1182/FP    Ashleigh, Patmore Heath, Albury
    Creation of first floor including 8 No. dormer windows & front porch.
    No comment
    3/14/1216/FP    Lilac Tree Cottage, Patmore Heath, Albury
    Detached garden room/store, removal of greenhouse.
    No comment
    3/14/1388/CL    1 Mansfield Cottages, Clapgate, Albury
    Use of land for siting a mobile home to be used as granny annex.
    No comment
8.    To receive and discuss updates of HMWT’S management plans for Patmore Heath
There are no updates. HMWT and Natural England are yet to meet.
9.    To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned
The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.
10.    To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any
The councillors considered the quotes from D Muller and Premier and all preferred the first.
Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.
11.    To receive an update of the proposed DriveSafe campaign
Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.
12.    To review the Playground Inspection report
The report highlighted nothing that requires urgent attention.
A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.
13.    To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village
Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.
The clerk is to display posters designed by the local school children at the problem areas.
14.    To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1st July £29334.31
Income: Wayleave £29.90+    
New housing bonus grant £480.00+
Outgoings: agreed 1st July 2014 £1541.70-    

Balance at 31/08/14 £28302.51
15. To agree payments due
Playground Inspection £55.86
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.
16. To agree payment of £14 for extra Albury Newsletter pages in any month necessary
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.
17. To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.
18. To receive the Clerks report (for information only)
The executor of Olga Catonís estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.
Letter from R. Crafter re: new allotment agreement.
Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.
East Herts project manager for the A120 bypass scheme requested meeting with APC.
Received invite to East Herts Rural Parish Conference.
VAT refund of £1016.99 applied for.
Received results of the Patmore Heath Survey.
19. To suggest agenda items for the next Parish Council meeting date: Tuesday 7th October 2014, 7.15pm at the village hall
Discuss Albury Charities.
The chairman closed the meeting at 9:30pm

Signed:

Date:

Abigail Muller (Chairman)