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Meeting Minutes 04.11.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 4th November 2014 at 19.15 hrs at the Village Hall

Present: Cllr P Benton, Cllr T Walne, Cllr B Webster (vice-chairman)

In attendance: Mrs J Pettitt (parish clerk) and 1 member of the public (MOP)

The vice-chairman opened the meeting at 19:25

1. To receive and accept apologies for absence
Apologies were received from Cllr Muller and Cllr Barrett.

2. To receive declarations of interest. None
3. To confirm the minutes of Albury Parish Council meeting held on 7th October 2014.

Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Vice-Chairman. Unanimously agreed.

4. To receive reports on actions agreed at the last council meeting
Quotes received for a ‘No Dogs Allowed’ sign and a playground gate closer, for £12.76 and £112.27 respectively. Resolved, proposed by Cllr Benton that these should be purchased, seconded by Cllr Walne. Unanimously agreed.Thames Water confirmed that they are to install new pumps at the Clapgate pumping station. The clerk agreed to inform Bourne residents of this by letter.

The school added a note to their newsletter asking parents to select preferred equipment for the playground refurbishment. No responses have been received.

The clerk passed East Herts Councils Sports England Bid details to the Village Hall Committee. Other matters to be reported within specific agenda items.

5. Chairman’s announcements (for information only). None

6. To receive petitions comments and questions from the public

An MOP asked where the boundaries of the allotment gardens lie. APC agreed to look into this. The MOP asked if APC were aware that an electric cable runs just below ground level along the rear gardens of The Bourne to a shed adjacent to allotment plot 10. He asked if permission for the shed, the electric cable, a water storage tank and a rainwater supply leading to it had been granted by APC. APC agreed to look into this also.

7. To consider planning applications listed below.  None received

8. To discuss the allotments, including progress of the clearance

A skip was provided at the allotments on 25th October and the tenants were informed of this by letter on 17th October. Cllr Webster and the clerk confirmed that the gardener had cleared the agreed plots. The skip requires collecting. Cllr Webster agreed to arrange this and for another skip to be delivered. The councillors discussed the shed and water storage tank adjacent to plot 10 and agreed permission for these had not been sought or granted. Resolved, proposed by Cllr Benton that a letter should be sent to the tenant responsible asking for these items, along with any related electricity cable and rain water supply pipes, to be removed, seconded by Cllr Webster. Unanimously agreed. The clerk agreed to write a letter to the tenant responsible.

9. To discuss the A120 Bypass scheme
The clerk agreed to establish the status of a request for further A120 consultations at Albury Village Hall. It was previously agreed to employ a planning professional at a cost of £600 for per day. Resolved, proposed by Cllr Benton, that APC pay for a maximum of three days if necessary, seconded by Cllr Walne. Unanimously agreed. Cllr Walne agreed to call the chosen planning professional to discuss APC’s requirements before enlisting their services.

The clerk agreed to prepare a reminder to residents to submit their views by 3rd December. This will be placed on our new website, Facebook and in the Albury Newsletter (space permitting).

10. To discuss the progress of the update of the Albury Village website

The rework is complete. Everyone agreed that the website looks super and agreed it should be introduced via Facebook and in the Albury Newsletter. The URL is alburyvillage.org.uk

11.  To receive an update of the DriveSafe campaign

The first campaign was completed successfully on 20th October. Another one is due to take place in the next couple of weeks.

12. To discuss the Easter Egg Hunt for Easter 2015

Cllr Benton agreed to work out a budget by the next meeting in January and the finer details will be discussed then also.

13. To discuss the Albury Parochial Charities status

The clerk has contacted the Charities Commission to establish how to have the charity reinstated and is awaiting a response. The investment managers have been informed of the current position.

14.  To discuss establishing which land around the village is registered to APC

Postponed to a future agenda in light of Cllr Barrett’s absence.

15. To discuss the idea of an Albury Youth football team

Postponed to a future agenda as no further information has been received.

16. To discuss the progress of a request to the land owner for permission to place a Christmas Tree by the bus stop at Clapgate

The clerk emailed Savills regarding the ownership and maintenance of the land by Clapgate bus stop but has received no response. Cllr Benton agreed to follow this up.

17. To thank Cllr Webster for her previous donation of £198 from the proceeds of the Albury Antiques and Interiors Fair

The other councillors thanked Cllr Webster for her donation of £198 in September. Cllr Webster responded by donating a further sum of £371 from the October Fair. These donations will be used for community projects.
18. To receive bank statements, bank reconciliation and financial summary

These were received by the Council and found to be satisfactory. 
Balance at 30/09/14:  £31,881.36  
Income: £0.00  
Outgoings:  as agreed 2/9/14   -£1,537.42  Plus standing order -£10.00 (Stop Stansted Expansion)

Balance at 31/10/14:  £30,333.94

19. To agree payments due   
HAPTC training £35.00, Poppy Wreath donation £20.00, J. Pettitt (Web Domain registration) £34.20, D. Muller for website reworks £650.00,   
P. Cage for allotment clearance £230.00, Albury Newsletter Trust £14.00

Resolved, proposed by Cllr Webster, seconded by Cllr Walne that the payments should be made.     

20. To receive the Clerks report (for information only)

East Herts are launching a housing survey during November.
The Causeway Car Park in Bishop’s Stortford is undergoing improvements, expect disruption.
Received Parish Rights of Way update.

Received invitation to a risk assessment briefing for Highways Together project.

Received several new LAIS from the HAPTC.

Received notes from the EHAPTC September meeting.
Received the HAPTC October bulletin.

21. To suggest agenda items for the next Parish Council meeting date: Tuesday 13th January 2015, 7.15pm at the village hall

Discuss community projects that the Parish Council could support.

The Easter Egg Hunt.

 

The vice-chairman closed the meeting at 9:00pm

Signed…………………………………..                 Date……………………….

Meeting Minutes 07.10.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 7th October 2014 at 19.15 hrs at the Village Hall

Present: Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne

In attendance: Mrs J Pettitt (parish clerk) and 8 members of the public (MOP)

The chairman opened the meeting at 19:15
1. To receive and accept apologies for absence
Apologies were received from Cllr Barrett and Cllr Webster
2. To receive declarations of interest
Cllr Muller declared an interest in planning application ref 3/14/1705/FP
3. To confirm the minutes of Albury Parish Council meeting held on 2nd September 2014. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman.
Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The Chairman forwarded Patmore Heath survey results to HMWT.
The clerk displayed anti dog fouling posters by the school children around the village.
The clerk asked HMWT to clarify the current percentage tree coverage of Patmore Heath and they said they would seek clarification from Natural England.
Other matters to be reported within specific agenda items.
5. Chairman’s announcements (for information only)
None
6. To receive petitions comments and questions from the public
An MOP asked if Albury would be interested in having its own U15s football team. Cllr Benton suggested the MOP contact the person who runs the current football club and run it by him and then if it seems like a viable idea, let APC know and it will gauge the interest within the village. An MOP asked if he could have a fire at the allotments to burn allotment waste. The councillors said they were having a skip delivered soon, on a date to be confirmed, so could he wait and use that instead.
An MOP said dogs have been fouling within the village hall playground as the gate does not self close. He suggested a self closing device should be fitted. Cllr Muller also suggested a ‘No Dogs Allowed’ sign should be displayed at the entrance to the playground. The clerk agreed to obtain quotes for both items.
7. To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
3/14/1634/FP 4 Patmore Cottages, Patmore Heath, Albury.
First floor rear extension.    
No comment
3/14/1636/CL 3 Patmore Cottages, Patmore Heath, Albury.
First floor rear extension.
No Comment
3/14/1675/FP Alma Cottage, Clapgate, Albury.
Oak framed garage/carport
No comment
3/14/1705/FP 1 Albury Hall Cottages, Albury Hall Park, Albury.
Single story side and rear extension.
No comment
8. To receive and discuss updates of HMWT’s management plans for Patmore Heath
There is no further update as HMWT and Natural England are yet to meet.
9. To discuss clearance of allotment plots 1, 2, 6 and 7 and make a decision regarding the clearance quote
The councillors agreed the plots should be cleared and were happy with the quote for £230 from P. Cage. Resolved, proposed by Cllr Muller, seconded by Cllr Benton that the  P. Cage should be employed to carry out the clearance @ of £230. Unanimously agreed.
10. To discuss recent communications from Thames Water and the Environment Agency regarding sewage flooding at Clapgate pumping station
The chairman and the clerk chased Thames Water (TW) and The Environment Agency to resolve the sewage flooding at Clapgate pumping station. TW said they have ordered two new pumps which will be installed as soon as possible.
11. To discuss the A120 Bypass scheme and make a decision as whether or not to write to all Albury residents to inform them of the consultation dates, and agree to employ an independent planning professional as necessary to produce a letter on our behalf, at an estimated cost of £600
The councillors decided that since the A120 public consultation leaflet with the consultation dates has been posted to each household by Herts County Council, there is no point in APC writing to each resident to inform them of the dates. The councillors discussed how important it is for residents to attend a consultation session whatever their opinion is. The councillors discussed the height, appearance and possible noise of the bypass and the importance of people expressing any concerns over these aspects. The councillors discussed the necessity to seek the advice of a planning professional.
Resolved, proposed by Cllr Muller, seconded by Cllr Walne that APC employ a planning expert as necessary at an estimated cost of £600 to inspect the A120 bypass proposal and produce a letter on our behalf. Unanimously agreed.
12. To discuss the progress of the update of the Albury Village website
The councillors have viewed the progress so far and are happy with the results.
13. To receive an update of the DriveSafe campaign
Cllr Benton has been trained in the use of the equipment and is hoping to organise the campaign in the next couple of weeks. Cllr Muller said the road signage improvements around the village are scheduled for early November and a speed survey at Albury End is to take place on 27th November.
14. To discuss ways to improve the playground, obtain funding, carry out local fund raising and increase local support
The councillors discussed the playground and decided that before making any plans they should canvass residents for their views. Cllr Muller said she will ask the school to add a note to their newsletter to see if the children and parents would prefer a zip wire, a climbing frame or outdoor gym equipment. The same question was asked in the last Albury Newsletter. Fund raising and grant applications will be dependent on the responses received from residents.
15. Further to queries from C. Olley (executor to Olga Caton’s estate), to discuss and make a decision as to whether or not the parish council would grant an easement for vehicular access rights from Patmore Heath to the derelict Chapel, or if the parish council is interested in purchasing the Chapel or the field adjacent to it.
No formal request has been received from Mr Olley so this item was not discussed.
16. To discuss parish fund raising events and agree to help organise the next Arts and Crafts Fair, an Open Gardens day and an Easter Egg Hunt
The councillors supported the above ideas. Resolved, proposed by Cllr Muller, seconded by Cllr Benton that APC help organise the next Arts and Crafts Fair, an Albury open garden day and an Easter Egg Hunt. Unanimously agreed. Cllr Muller is to organise a meeting with the current organiser of the Arts and Crafts Fair.
17. To discuss if Albury can support East Herts Council’s ‘Sport England Bid’, aimed at local sport and physical activities for older people
As this requires use of the village hall during off peak times it was decided to pass this over to the village hall committee for their consideration.
18. To discuss Albury Parish Council’s responsibilities with regards to managing the Albury Parochial Charities and associated  bank accounts
The charity commission shows this charity as not in operation as of 9th June 2012. The clerk agreed to contact the listed trustees for further information.
19. To discuss establishing which land around the village is registered to Albury Parish Council.
The councillors discussed who owns the patch of land at the Clapgate crossroads where the bus stop is positioned, since the land has recently been damaged by lorries driving over the edge. The clerk agreed to write to the Von Preussen estate to establish responsibilities but also to seek potential permission to place a Christmas tree on the site each Christmas and perhaps planters for Summer etc.
Further discussions were postponed to a future agenda as Cllr Barrett has been looking into which land APC own by requesting information from Land Registry.
20. To discuss the need for an updated Parish Plan and what producing this would involve.
After looking at a copy of the last parish plan and the effort involved, it was decided
postpone this discussion to a future agenda.
21. To discuss the request for a donation of £600 towards the upkeep of the churchyard
The councillors agreed this would be a worthy donation. Resolved, proposed by Cllr Muller, seconded by Cllr Benton that the donation of £600 should be made. Unanimously agreed.
22. To approve and accept the Albury Parish Council Annual Return for the year ended 31 March 2014
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that the Annual Return for the year ending March 2014 be accepted. Unanimously agreed.
23. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.

Balance at 01/09/14 = £28,302.51

Income: Precept £3450.00
Donation from Albury Antique Fair £198.00
Bank Interest £0.71
 
Outgoings:  as agreed 2/9/14 £69.86
Balance at 31/08/14 = £31,881.36

24. To agree payments due
External audit fee £42.00
Clerks q2 salary £742.20
Clerks expenses £41.22
Litter picking q2 £112.00
Resolved, proposed by Cllr Muller, seconded by Cllr Walne that the payments should be made. Unanimously agreed.
25. To receive the Clerks report (for information only)
Letter from a Bourne resident regarding allotment borders, circulated prior to the meeting.
All allotment agreements have been signed and returned.
A VAT refund of £1016.99 still due. Forms resent as HMRC hadn’t received them.
HAPTC asked us to include the issue of widening councillor  recruitment to our agenda.
Received telephone confirmation from Thames Water that new pumps are to be installed at Clapgate pumping station.
Received analysis of the Patmore Heath survey from the organisers.
Received information regarding A120 public consultation and posted on Facebook (FB)
Received details of Strutt & Parker development plans for Standon Hill and posted on FB.
Received a request from an allotment tenant to burn waste at the allotment.
26. To suggest agenda items for the next Parish Council meeting date: Tuesday 4th November 2014, 7.15pm at the village hall
Discuss organising an event to commemorate the centenary anniversary of the end of WW1.
Albury Youth football team.
The A120 public consultation.
Cllr Muller forwarded her apologies for the meeting on 4th November 2014.
The chairman closed the meeting at 9:00pm

Signed:                Date:

Abigail Muller (Chairman)

Meeting Minutes 14.08.14

More meeting minutes added via the front-end login!

Meeting Minutes 01.07.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 1st July 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller (chairman), Nuala Barrett, Perry Benton, Jane Pettitt (Clerk)

Members of the public (MOP) present: 5

The chairman opened the meeting at 19:25

1.      Apologies for absence. Cllr Webster. Also, the clerk had to leave at 7.30pm due to an urgent family matter.

2.      Other councillor absences. None

3.      Declarations of interest. None

4.      Minutes of the previous Parish Council meeting – 3^rd June

The minutes of the previous meeting, having been previously circulated, were agreed as a true record.

5.      Notification of urgent business not included in the agenda. None.

Meeting suspended at 19:25 for:

6.      Questions from Members of the Public (limited to 15 minutes)

An MOP asked if the council would clear allotments 1, 2 and 6 as well as the footpath behind the allotments. The council agreed to discuss clearing these allotments. The clerk agreed to ask the Countryside Access Officer if she knows who is responsible for clearing the path. An MOP asked if the Coronation Oak Tree on Cow Pasture could be fenced to prevent the farmer from ploughing too near to it as he has been informed this may be affecting its well being. The clerk agreed to seek advice on this matter from East Herts Tree Preservation Officer.

Meeting resumed at 19:40

7.      Dog fouling

Stickers have been placed around the village reminding people to pick up dog waste. It has proved difficult to buy discreet dog waste bag dispensers. Larger ones are available and will be considered. An MOP contacted the council to complain about dog fouling but was not present at the meeting to discuss this further. The clerk did contact East Herts prior to the meeting and was told complaints should be made by individuals to East Herts Environmental Services on 01279 655261. The school children have designed some posters which are to be displayed around the village.

8.      Patmore Heath

An MOP asked for an update regarding Herts & Middlesex Wildlife Trusts (HMWTs) management plans. The chairman said she will provide the contact group with details of any further discussions.

9.      Planning applications

3/14/0390/FP Permission refused	Clapgate House, Albury, SG11 2JS. Engineering works to include new access, hardstanding and formation of retaining wall. No comment
3/14/0601/FP Approved with conditions	Upwick House, Upwick Green, Albury, SG11 2LA. Two storey side extension and single storey rear extension. Removal of single storey courtyard annexe and replacement with single storey building for use as garden room (habitable use). No comment
3/14/1012/FP New	The Bothy, Albury Hall Park, Albury, SG11 2JA Change of use of part of paddock to residential garden and erection of replacement dwelling and earth sheltered subterranean pool building (Amended scheme). No comment

10.  Parish Council Vacancy

Toby Walne was co-opted onto the council and signed his declaration of acceptance of office.

11.  Report from the Responsible Finance Officer (RFO)

The internal audit was completed on 16^th June and the Annual Return has been received by the external auditor, BDO.

Balances at 30/06/14         Community a/c                        £24079.78

                                        Business Premium a/c               £5254.53

                              £29334.31

Income:                          £1374.88         Litter Picking Grant

Payments due:                  £210.00         HAPTC training

                                              £150.00        Allotment clearance

                                                £96.00        First quarter litter picking

                                              £150.00        Internal audit

                                                £42.52        First quarter council expenses

                                                £43.70        Church cards

                                              £814.48        First quarter clerk’s salary

       It was proposed that the above payments due be paid. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.         

12.  Clerks report/correspondence

APC received notice that the Catherine Wheel’s planning appeal was dismissed.

APC received notice that it will continue to receive the New Homes Bonus grant.

East Herts Council sent information regarding a public consultation on Household Waste Recycling Centre changes. For more information and to respond visit www.hertsdirect.org/wastechanges

The East Herts Council returning officer informed APC that no one had requested an election to fill the vacancy on the council.

13.  New allotment agreement

It was proposed that the new allotment tenancy agreement, as circulated prior to the meeting, be issued to the allotment tenants for signing. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously. Clerk to issue these prior to the renewal date of 16^th July.

The installation of a rainwater harvester was discussed. Some of the tenants present at the meeting said they would not use it. APC are to consider approaching the Village Hall Committee with regards to installing water butts instead of a rainwater harvester. The allotment holders are to think about other solutions.

14.  30 mile speed limit sign on approach to Albury from the south

East Herts Highways have agreed to replace the old signs and provide additional signs. A new sign is to be added at Clapgate.

The Albury Antiques sign at the bottom of the lane is in the line of sight of oncoming traffic. Discuss repositioning it with Cllr. Webster.

15.  Parsonage Lane pumping station

The fence around this has been repaired by Thames Water and now looks much smarter.

16.  A120 bypass

Standon have been approached again with regards to holding a joint public meeting as they are a larger parish. An update is awaited.

17.  Website.

The decision on the website update was postponed to a future agenda to allow new councillor Toby Walne to review the details.

18.  Speeding through the village

East Herts are to conduct speeding surveys in the village. Cllr Benton is awaiting a DriveSafe update. A site visit is to be undertaken, possibly in September.

19.  Playground

The clerk has approached the company carrying out the playground safety check for advice regarding the possible installation of a climbing frame which could replace the existing see-saw. A response is awaited.

20.  AOB. None

21.  Next meeting date: Tuesday 2^nd September 2014, 7.15pm at the village hall

 

The chairman closed the meeting at 20:25

  

Signed…………………………………..                   Date………………………..

 Abigail Muller  (Chairman)

Meeting Minutes 03.06.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 3^rd June 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller (chairman), Nuala Barrett, Perry Benton, Jane Pettitt (Clerk)

Members of the public (MOP) present: 2

The chairman opened the meeting at 19:20

1.      Apologies for absence. Cllr Webster

2.      Other councillor absences. None

3.      Declarations of interest. None

4.      Minutes of Parish Council Annual meeting and Annual Parish meeting of 29^th May

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the chairman

5.      Notification of urgent business not included in the agenda. None.

6.      Sign new Councillor’s Code of Conduct

Proposal: To sign the new Code of Conduct circulated prior to the meeting. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

Meeting suspended at 19:25 for:

7.      Questions from Members of the Public (limited to 15 minutes)

An MOP reported that garden waste is being dumped behind the garages at The Bourne. They asked if APC could post a notice in the Albury Newsletter. APC agreed to make this request to the newsletter editor. An MOP said there was a further sewage flooding incident at the Clapgate pumping station on 22/5/14 which he reported to Thames Water (TW). They sent someone to inspect it, who signed it off as requiring no further action. After a further complaint TW performed a cleanup of the area on the 23/5/14. APC agreed to write to Thames Water again regarding sewage flooding. An MOP presented APC with an invoice for £250 for the hire of a digger to clear several allotments last year, and a receipt for £14 for weed killer. APC agreed to add these to the next agenda for consideration.

Meeting resumed at 19:40

8.      Planning applications received

3/14/0390/FP Awaiting decision	Clapgate House, Albury, SG11 2JS. Engineering works to include new access, hardstanding and formation of retaining wall. No Objection from APC
3/14/0601/FP Awating decision	Upwick House, Upwick Green, Albury, SG11 2LA. Two storey side extension and single storey rear extension. Removal of single storey courtyard annexe and replacement with single storey building for use as garden room (habitable use). No Objection from APC

9.      Report from the Responsible Finance Officer (RFO)

Balances at 30/05/14

Community a/c                 £23088.40

Business Premium a/c         £5254.53

Total                              £28342.93

Expenditure                         £203.52       Indemnity insurance

                                                  £70.00       Notice board refurbishment

                                                  £19.98       Francis Carne for ‘Pick Up Stickers’

                                                  £76.00       SLCC annual subscription

                                                  £14.00       Extra Newsletter pages

Available balance            £27959.43

The internal audit is to commence once missing bank statements arrive.

10.  Clerks report/correspondence

30/5/14 – Barclays confirmed the mandate change has been completed and all missing bank statements are to be posted to the clerk.

30/5/14 – Community First confirmed APC’s Indemnity Insurance has been renewed.

30/5/14 – TW are posting the clerk a key to the gate at Clapgate pumping station.

30/5/14 – TW updated us that Parsonage Lane pumping station fence repairs are still to be scheduled, a further update is due 11/6/14

3/6/14 – Email from Oliver Heald regarding APC question about fibre optic broadband for Rural Herts. An announcement is due from The County Council soon.

11.  New allotments agreement. Postponed to next agenda.

12.  30 mile speed limit sign on approach to Albury from the south.

Cllr Muller to chase the progress of the request to Herts Highways to move it’s position.

13.  Parsonage Lane pumping station.

TW have yet to schedule repairs to the fence and will provide a further update on 11/6/14

14.  Patmore Heath – update after Herts & Middlesex Wildlife Trust (HMWT) talk.

Cllr Muller is to ask if APC can have a copy of HMWTs long term management plan.

15.  A120 bypass – update regarding talk from representative.

Standon were going to arrange this and invite Albury. Cllr Muller to request an update.

16.  Draft District Plan. Comments had to be in by 22^nd May so no further action required.

17.  Website update. Postponed to next agenda.

18.  Speeding through the village. Cllr Benton has applied for a DriveSafe campaign. This requires at least 10 signatures on a petition. If Albury are eligible for the campaign we will need at least 3 volunteers on the day of the campaign.

19.  Poppy seeds for allotment garden.

To commemorate the Centenary of World War One on 4^th August APC thought of planting poppies on a vacant allotment. An MOP raised a concern that the seeds would spread to other allotments so this idea has been put on hold while alternative ways to commemorate the day are sought.

20.  Postcards – agree to print cards of a sketch of the church

100 cards will cost £34.50 and 100 envelopes £2.70. It was agreed to print the cards but that the sample card is too flimsy. A quote on thicker card is to be sought by the clerk.

21.  AOB

Herts County Council are to contact the owner of an abandoned car in the village hall car park and arrange its removal. Extra newsletter pages are needed this month to print these minutes plus the minutes of the two annual meeting held on 29^th May. Proposal: To pay £14 for extra pages. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

It was proposed that APC purchase dog waste bags and dispensers. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

Next meeting date: Tuesday 1st July 2014, 7.15pm, at the village hall

The chairman closed the meeting at 20:30

  

Signed…………………………………..                   Date………………………..

 

 

Abigail Muller  (Chairman)

Meeting Minutes 29.05.2014

ALBURY ANNUAL PARISH COUNCIL MEETING

Minutes of a meeting held Thursday 29th May 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller (chairman), Brigitte Webster (vice chairman), Nuala Barrett,

Jane Pettitt (Clerk)

Members of the public (MOP) present: 3

 

The chairman opened the meeting at 19:20

1.      Election of chairman.

Proposal: That Cllr Muller be re-elected as chairman of Albury Parish Council.

Proposed by Cllr Webster, seconded by Cllr Barrett. Agreed and resolved unanimously.

2.      Chairman’s acceptance of office.

Cllr Muller signed the declaration of acceptance of office.

3.      Election of vice chairman.

Proposal: That Cllr Webster be re-elected as vice chairman of Albury Parish Council.

Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

4.      Vice chairman’s acceptance of office.

Cllr Webster signed the declaration of acceptance of office.

5.      Apologies for absence. Cllr Benton

6.      Other councillor absences. None

7.      Declarations of interest

Cllr Muller declared an interest in point 19 as her husband has submitted a quote for the Albury Village website update

8.      Minutes of previous Parish Council Meeting – 6^th May 2014

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the chairman

9.      Notification of urgent business not included in the agenda

Cllr Webster has received a notification from Black Rock bank that the APC Charity does not have a registered charity number and that one must be obtained by the 26^th June. Cllr Webster is to make enquiries into this and provide a further update.

10.  New Financial Regulations

Proposal: To adopt the Financial Regulations circulated prior to the meeting. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

Meeting suspended at 19:25 for:

11.  Questions from Members of the Public (limited to 15 minutes)

A member of the public thanked APC for organising the HMWT talk at Patmore Heath on the previous Friday. It was requested that the HMWT management plan for Patmore Heath for the next 5 years be made available. Cllr Muller said APC will make enquiries with HMWT.

Meeting resumed at 19:30

12.  Planning applications received

3/14/0390/FP Awaiting decision	Clapgate House, Albury, SG11 2JS. Engineering works to include new access, hardstanding and formation of retaining wall No Objection from APC
3/14/0445/FP Refused	Alma Cottage, Albury, SG11 2AG. Proposed oak framed garage/cartlodge No Objection from APC
3/14/0601/FP Awating decision	Upwick House, Upwick Green, Albury, SG11 2LA. Two storey side extension and single storey rear extension. Removal of single storey courtyard annexe and replacement with single storey building for use as garden room (habitable use) No Objection from APC

13.  Insurance policy

Proposal: To renew the indemnity insurance policy @ £203.52. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

14.  Internal audit

Proposal: To employ the services of Magi Associates as internal auditors for the year end 31^st March 2014 @ £150. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

15.  Playground.

Proposal: to book annual playground safety inspection @£55.86. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

16.  Society of Local Council Clerks renewal.

Proposal: to renew SLCC annual membership @£76. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

17.  Financial report.

Missing bank statements have been requested.

The estimated total for both accounts is £28,000.

Payments outstanding are £70 for notice board refurbishment and £19.98 for ‘Please pick up’ stickers, plus any other amounts agreed in points 13 to 16 above.

A non presented cheque ref 100904 for £64 will be added back to the bank balance.

Proposal: to agree the Annual Return figures prepared by the clerk. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

18.  Clerks report/correspondence

·         Received Derek Kendle’s letter of resignation and forwarded to returning officer with request for vacancy notice. Notices received and displayed.

·         Barclays confirmed the mandate change is progressing now that all necessary forms have been received.

·         Email update received from Thames Water (ref: 33126724) to say Parsonage Lane Pumping Station fence repair is not scheduled yet and expect update by 11^th June.

·         Email from Jez regarding website changes, forwarded to councillors

19.  Website

A quote for £900 was received from Premier. A further quote was received from David Muller for £650 for the same work plus ongoing annual costs of £120.10.

Cllr Muller left the room after a declaration of interest which left the council inquorate.

Discussion postponed to next agenda. Cllr Muller rejoined the meeting.

20.  Allotments update

The request for a key to the gate from Thames Water has been passed to the Clapgate Pumping Station site manager. Cllr Muller has been in correspondence with a company with regards to rainwater harvesting. One option discussed was a lean-to water harvester @ £1920.00. More information on the efficiency of this is to be requested along with an image.

21.  Speeding through the village. A Drivesafe campaign is being investigated. Further discussion moved to next agenda.

22.  Road signage – update

Highways have agreed to undertake the work requested to replace untidy signs and empty posts and to reposition the 30 MPH sign on the approach to the village from the south. Work should commence in the near future and Cllr Muller is to continue discussions with Herts Highways.

23.  Responsible Finance Officer

Proposal: the clerk, Jane Pettitt, should become the new RFO. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

24.  Centenary Poppy Campaign

Proposal: to plant poppy seeds on unused allotment plot 1 to commemorate the 100 year anniversary of the start of WWI. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

The clerk is to calculate how many seeds are needed and the cost will be agreed at the next meeting. If any request to lease the allotment is received it will be relinquished. The legalities will be checked with the Herts Association of Parish Councils (HAPTC) before commencing.

25.  Dog waste

The clerk investigated the possibility of having dog waste bins. A quote from the East Herts Council was acquired as follows per bin: Purchase price £587, installation fee £100, annual service fee £191. It was agreed that this is too expensive and that a campaign to remind people to pick up would be undertaken. The clerk is to investigate the price of bag dispensers and bags. The clerk is to ask if children at the school would like to design some posters to place around the village.

26.  AOB

None

27.  Next meeting date: Tuesday 3^rd June 2014, 7.15pm, at the village hall

The chairman closed the meeting at 20:15 

 

Signed…………………………………..                   Date………………………..

 

Abigail Muller  (Chairman)

 

 

 

Meeting Minutes 29.05.2014

Albury ANNUAL PARISH meeting

Minutes of a meeting held Thursday 29th May 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller (chairman), Brigitte Webster (vice chairman), Nuala Barrett,

Jane Pettitt (Clerk)

Members of the public (MOP) present: 3 

1.      Chairman’s welcome.

The Chairman welcomed and thanked all those present for attending.

2.      Apologies for absence. Cllr Benton

3.      Report from the chairman

The chairman offered thanks to the following people:

• Maggie Vicary for her continuing efforts in keeping the village tidy
• Reg Crafter for his assistance with many maintenance tasks including the new finger post, the refurbished notice boards and painting the playground equipment
• Mr Smith for his help clearing the allotments
• Derek Kendle for his many years service as a councillor and Financial Officer
• Pam Blevins for publishing our minutes and notices
• Jez Donaldson for his continuing support of the village website
• The current councillors for their hard work and support 

She listed the activities the council have been involved with on behalf of the parish over the last year, which include:

• Clearance of the allotments
• Ash River bridge repairs
• Replacement of the finger post at Clapgate
• Arrangement of the annual safety inspection of the playground
• Painting of the playground
• Raising an enquiry with Thames Water asking them to resolve the issue of flooding from Clapgate pumping station and asking residents of The Bourne to report any further floods immediately to Thames Water
• Keeping residents updated via the notice boards, Facebook and the Albury newsletter
• Investigating a Drivesafe campaign to address speeding through the village
• Setting up a talk for residents with HMWT at Patmore Heath
• Developing a much closer relationship with HMWT to ensure we are made aware of future management plans for Patmore Heath
• Creating an email distribution list of residents who wish to receive council agendas, minutes and other notices by email
• Plans to update the village website to show more APC information such as parish council responsibilities, news, minutes and agendas
• Instigating the tidy up of various road signage around the village which is to commence soon
• Instigating repairs to fencing at Parsonage Lane pumping station, which Thames Water have said they will schedule as soon as possible 

4.      Flock of Sheep

The councillors discussed with the members of public present the possibility of the parish purchasing a flock of sheep to graze at Patmore Heath. It was decided that the purchase price, vet costs, shepherd costs and liability insurance costs would need further investigation. Cllr Muller will speak to HMWT who currently graze sheep at the Heath with regards to these points. 

5.      Summer Fun Day

The council wondered if Albury would be interested in participating in Summer Fun Day or arranging something similar to the Furneux Festival. This would require a dedicated committee. Cllr Muller said she would prepare an article for the newsletter to test the response from residents. 

6.      Public discussion

The members of the public who had also attended the HMWT talk agreed it had been a worthwhile exercise. As the talk of heath management overtook the last talk somewhat, it was suggested that two further talks be arranged, one educational and one to discuss heath management plans.

The subject of poor broadband service was raised and APC said they will write to East Herts to establish if there are any plans or not for improving broadband service to Albury in the near future. Residents can then decide whether or not to explore other options.

One resident mentioned Albury having an Open Gardens day which could coincide with a ‘summer fun day’ event culminating in a hog roast, or such like, at the village hall. Everyone present liked the idea.

The Clerk talked about the difficulty of squeezing the minutes into the newsletter, which is very popular and often tight for space. She asked if a monthly summary would be acceptable and the members of the public thought it would be. One resident suggested the word ‘Minutes’ in itself can be off putting. The council said they will trial this summary approach, but will still publish full minutes on the notice boards, Facebook, via a residents email distribution list, and soon on the updated website.

There was a discussion about the importance of The Catherine Wheel to the community and a suggestion that it should be registered as a community asset, which would give the community an amount of time to put together a bid to buy it should it ever come up for sale. This is to be raised as a future APC meeting agenda point.

 

 

Signed…………………………………..                   Date………………………..

 

Abigail Muller  (Chairman)

 

 

 

 

Meeting Minutes 06.05.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 6^th May 2014 at 19.15 hrs at the Village Hall

 

 

Present:

Brigitte Webster, Nuala Barrett, Perry Benton, Jane Pettitt (Clerk)

Members of the public (MOP) present: 1                 

The vice chairman opened the meeting at 19:20

1.      Apologies for absence

Cllr Muller (chairman), Cllr Kendle

2.      Other councillor absences

None

3.      Declarations of interest

None

4.      Minutes of previous Parish Council Meeting – 1^st April 2014

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the vice chairman

5.      New Model Standing Orders

New Model Standing Orders were circulated prior to the meeting. It was resolved to adopt these. Proposed Cllr Webster, Seconded Cllr Benton

6.      New Financial Regulations

Postponed to next agenda

7.      Notification of urgent business not included in the Agenda

None

Meeting to be suspended at 19:30 for:

8.      Questions from Members of the Public (limited to 15 minutes)

The MOP stated that he believes storm water is the main cause of flooding at the Clapgate pumping station at the allotments. Councillors responded that any flooding of this nature should be reported immediately to Thames Water on 0845 9200 800 (see point 11). The MOP asked for a key to the allotment gate. The clerk is to request one from Thames Water. The MOP asked if the allotment agreements are going to change. He was told the agreements are to be updated but there will be no difference in the terms. The MOP reminded the council that his invoice for hiring a digger to clear allotment plots (plus the cost of the diesel) is still outstanding. The Clerk is to locate this invoice, or obtain another copy, so that the payment of it can be agreed.

Meeting resumed at 19:45

9.      Planning applications received

3/14/0390/FP	Clapgate House, Albury, SG11 2JS. Engineering works to include new access, hardstanding and formation of retaining wall No Objection
3/14/0445/FP	Alma Cottage, Albury, SG11 2AG. Proposed oak framed garage/cartlodge No Objection
3/14/0601/FP	Upwick House, Upwick Green, Albury, SG11 2LA. Two storey side extension and single storey rear extension. Removal of single storey courtyard annexe and replacement with single storey building for use as garden room (habitable use) No Objection

APC would like to remind residents that any comments they wish to make regarding planning applications should be made to East Herts Planning department http://online.eastherts.gov.uk/swiftlg/apas/run/wphappcriteria.display

10.  Allotments update

No flooding has been reported since February. Affinity Water has been contacted re: water supply but haven’t responded yet. Councillors discussed who would pay the water bills and one councillor stated this was the reason a water supply has not previously been provided. It was agreed to postpone further discussion about the water supply until a response is received from Affinity Water

11.  Thames Water

Thames Water has asked that any flooding at the Clapgate Pumping Station be reported immediately by calling 0845 9200 800.  It was resolved that a letter to this effect, previously circulated, should be sent to allotment holders and Bourne residents whose properties back onto the allotments. Proposed by Cllr Webster, seconded by Cllr Barrett

12.  Speeding through the village

Cllr Benton has spoken to PCSO Amanda Higham about a Drive Safe campaign. This will require the assistance of local volunteers. Forms to implement this have been requested and an update will follow once they have been received

13.  Patmore Heath

The Councillors walk and talk with Herts and Middlesex Wildlife Trust was informative. Another has been arranged for residents on 23^rd May 2014 at 7pm. It was resolved that the clerk should put up posters advertising this. Proposed by Cllr Webster, seconded by Cllr Barrett

14.  Parish Council Website

Discussion postponed to future agenda

15.  Financial Report

Prior to the meeting Cllr Kendle stepped down as FO and verbally resigned as a councillor. Financial information was not made available for this meeting. It was resolved that the clerk and Cllr Benton will collect the financial documentation from Cllr Kendle and prepare a report for the next meeting, and that the current Barclays Bank mandates be amended to add all current councillors and the clerk as authorised signatories, to remove all unauthorised signatories and to change the correspondence address to the clerk’s address. Proposed by Cllr Webster, seconded by Cllr Benton

16.  Correspondence

(i) Invoice for notice board refurbishment received – £70

(ii) Society of Local Council Clerks membership renewal notice for 1^st June – £116

(iii) Letter from Little Hadham resident to Albury residents re: A120 bypass routes

(iv) Staples invoice – confirmation of payment received for filing cabinet

(v) HCC Waste Development Framework – Examination of the Waste site Allocations Document, update published at www.hertsdirect.org

(vi) EH Draft District Plan Preferred Options Consultation Summary Leaflets

(vii) Email from Planning Inspectorate stating no further comments can be accepted regarding the Catherine Wheel planning appeal

(viii) EHDC – European Elections 22.5.2014

(ix) CPRE – April newsletter

(x) Public Rights of Way – Parish update

17.  Draft District Plan

Update from Cllr Kendle not available due to his absence

18.  Notice Boards refurbishment

Payment of invoice postponed until bank mandates amended

19.  Playground

Payment of outstanding £20 postponed until bank mandates amended 

20.  Councillor and clerk training

It was resolved that the training sessions, previously circulated, be booked, total cost £315. Proposed by Cllr Webster, seconded by Cllr Benton

21.  Parsonage Lane Pumping station

Thames Water has agreed to fix the broken fence surrounding this. Clerk to chase.

22.  A120 maps and letters from Little Hadham resident

Having been previously circulated, it was resolved to publish the letter intended for Albury residents on Facebook and the parish notice boards, inviting people to contact the clerk for further information. Proposed by Cllr Webster, seconded by Cllr Benton

23.  Dog fouling

Prior to the meeting the clerk arranged for an Environmental Inspector to visit the village. Further discussions will be arranged after this inspection. It was resolved that the ‘Please pick up’ stickers, previously circulated, be ordered to place around the village, at a cost of £19.98. Proposed by Cllr Webster, seconded by Cllr Barrett

24.  Finance Officer

Discussion re: replacement FO postponed to next agenda

25.  Items for future agenda

As mentioned in previous points

26.  AOB

None

27.  Next meeting date:

The Annual Parish Council Meeting         Thurs 29^th May 7.15pm

followed by

The Annual Parish Meeting                      Thurs 29^th May at approximately 8pm

Both at the village hall

The vice chairman closed the meeting closed at 20:35

  

Signed…………………………………..                   Date………………………..

Abigail Muller  (Chairman)

 

 

 

Meeting Minutes 01.04.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 1^st April 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller, Brigitte Webster, Derek Kendle, Nuala Barrett, Perry Benton, Jane Pettitt (Clerk) 

Members of the public (MOP) present: 9 

1.        Apologies for absence

None.

2.        Declarations of interest

None.

3.        Minutes of the previous meeting held on 4^th March 2014

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the chairman.

4.        Councillors Code of Conduct

This was read and duly signed by recently co-opted councillors.

5.        Questions from members of the Public

A MOP reported his concern about speeding traffic through the village and asked if the 30mph speed limit sign on the approach to Albury from the south could be moved to a point further south to be visible to incoming traffic earlier. APC agreed to approach the highways department with regards to the position of the sign and to liaise with local traffic police with regards to spot checks on speeding – AM/PB

A MOP provided copies (for the first time) of letters of support for the play structure at the Catherine Wheel (CW). MOPs asked why APC had taken a neutral stance on the matter of the CW’s planning appeal. APC had previously only heard, in a formal capacity, from people who were opposed to the play structure and had taken a neutral stance. The MOPs requested that APC arrange a public meeting for Albury residents to discuss the matter. APC agreed that in principle they are happy to organise a public meeting, but this would only be a valuable use of people’s time if any subsequent letter sent to the Planning Inspectorate would be taken into consideration. APC agreed that the clerk would contact the Planning Inspectorate and East Herts Planning Department to see if any further submissions, following a public meeting, would be considered.

A MOP asked for details of the A120 Bypass. It was agreed to forward these via email – Clerk

A MOP requested a sewerage update – see point 7. Allotments.

6.        Planning

No applications received or discussed.

7.        Allotments

A MOP requested a sewerage update as the floods continually affect his garden. He was told that the issue is on Thames Water’s ‘Hotspot’ list and that they are still investigating the issue. APC agreed to continually pursue the matter – Clerk / BW

It was agreed to postpone the discussion of new allotment agreements until the next meeting. 

8.        Patmore Heath – talk for residents by Herts &Middlesex Wildlife Trust

It was agreed that the APC will attend a talk by HMWT at Patmore Heath on 25^th April at 7pm to glean a better understanding of the work being undertaken. A similar event for residents is to be arranged and suggested dates from HMWT are Friday 23^rd  May 7pm or Saturday 24^th May at 10.30am – AM

9.        Albury Parish Council Website

A MOP pointed out that the Albury Village website is displaying the previous APC chairman’s name. It was agreed that an update of this and the contact email address would be requested – Clerk

It was agreed that a quote for an Albury Parish Council website should be obtained to display APC information, Standing Orders, agendas and meeting minutes – Clerk 

10.    Finance report from the Finance Officer

DK showed the latest APC business account statement. The balance is £5,253.23.

Confirm Barclays have received change of address and new signatory forms – DK

A set of accounts is to be produced for the next APC meeting – DK

Interest rates discussed again. DK will investigate higher interest rate accounts.

The wayleave cheque was received and banked.

Cheques written and signed at the meeting for clerk to issue:

·         Litter picking – £32

·         Playground refurbishment – £79.96 

·         HAPTC annual subscription – £311.65

Outstanding cheques to be written by DK as soon as a new cheque book is received:

·         BDO for 2013 Audit – £162

·         Playground refurbishment outstanding amount – £20

·         To clerk for filing cabinet – £97.36 

11.    Report from the Clerk

Draft District Plan Consultation meeting will take place on 29^th April 7.30pm at Little Hadham Village Hall.

The Audit Pack from BDO and an invoice for the HAPTC annual subscription were passed to the DK. APC still owe BDO for APC 2013 audit.

Filing cabinet ordered. It was agreed Clerk should be reimbursed the sum of £97.36.

The best way to report highway faults is at http://www.hertsdirect.org/highwayfaults

The letter agreed via email communication (due to deadline restrictions) was sent to the Planning Inspectorate on 13^th April 2014, stating that APC have adopted a neutral stance with regards to the CW’s current planning appeal.

Our local MP forwarded the following information: A Lloyds Bank Community Fund may support good causes in local communities. For details please see http://communityfund.lloydsbank.com/communityfund/cf_home.asp 

12.    Standing orders

It was agreed that new Standing Orders should be put in place. HAPTC model Standing Orders are to be circulated to the councillors for review and amendment in readiness for agreement at the next meeting – Clerk

13.    Catherine Wheel (CW) – communications from the public

Copies of emails from MOPs who previously requested APC submit a letter to the Planning Inspectorate were reviewed. No further action required.

14.    A120 Bypass

It was agreed that APC will ask a representative to come and discuss the A120 proposed route and that Standon and Furneux Pelham parish councils will be invited to attend – AM 

15.    District Plan

BW and NB passed the District Plan information packs to DK and AM to read. Further discussion is to be arranged.

Attendance of the Draft District Plan Consultation at Little Hadham village hall on 29^th April at 7.30pm was discussed. DK agreed to attend this. 

16.    Notice boards refurbishment

The clerk stated that the cost of new backing board has been estimated at £25. It was agreed a written quote will be sought from the estimator for total refurbishment costs and this will be circulated to the councillors – clerk

 

 

17.    Councillors responses to APC related communications

It was agreed that councillors will respond to emails requiring a response within 48 hours unless stated otherwise.

18.    AOB

AM and the clerk agreed to take photos of road signage in the village that needs attention and to forward these to the Highway Locality Officer.

19.    Next PC meeting date and time

Tuesday 6^th May 2014, 7.15pm at the village hall. AM will be absent from this meeting

The chairman closed the meeting at 9:20pm

 

Signed…………………………………..                   Date………………………..

 

Brigitte Webster (Vice Chairman)

 

 

 

Meeting Minutes 04.03.2014