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Meeting Minutes 06.10.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday 6th October 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), Mrs P Blevin and 1 member of the public (MOP)

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies were accepted from Cllr Muller.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 1st September 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked if there were plans to remove the sheds at the rear of the village hall. The clerk agreed to forward this query to the village hall committee.
6. To consider planning applications below and any received between 30th September and 6th October 2015
3/15/1796/HH. Heathcote, Patmore Heath, Albury. Demolition of conservatory and erection of two storey rear and single storey rear and side extensions together with associated alterations. Alterations to ground floor fenestration. Two new windows on first floor side elevation. NO COMMENT.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/08/15, £30,544.45
Income:  EHC Precept £3,450.00, Interest £3.15
Outgoings:  as agreed 1/9/15 £905.94          
Balance at 30/9/15, £33,091.66
8.To agree payments due
Clerks salary £704.26, clerks expenses £14.19, litter picking £104.00, allotment mowing
£70, Domain name renewal £24.00, Art Show Roadside advert design £35, Printing of 3
roadside advertising boards £99. Total: £1,036.26
Resolved, proposed by Cllr Benton, seconded by Cllr Walne, that these payment be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident queried the ownership of dead trees along a footpath. The clerk has raised the issue with EHC via the fault reporting system.
10. To agree to hiring a skip for the allotments at a cost of £200
Resolved, proposed by Cllr Benton, seconded by Cllr Clayden-Smith, that a skip be hired for the allotment gardens @£200. Unanimously agreed.
11. To discuss repairs to/refurbishment of the playground
A local company are to prepare a quote subject to making a site visit within the next two weeks.
12. To discuss and set a date for the 2016 Easter Egg Hunt
A tentative date of Saturday 26th March was set.
13. To receive an update on the village sign refurbishment
The refurbishment work is scheduled for the current week. A further payment of £594 will be due on completion to cover the hire of a generator and labour costs.
Resolved, proposed by Cllr Benton, seconded by Cllr Walne, that this payment of £594 be made. Unanimously agreed.
14. To discuss further noticeboard quotes
The company refurbishing the village signs provided a quote which was more expensive than the Greenbarnes quote. Further quotes are to be sought.
15. To further discuss village defibrillators
These will be discussed again after the Arts and Crafts show, which is raising funds to put towards the purchase of a defibrillator.
16. To receive an update on Albury footpaths
The cutting program is complete for the year. Footpath 34 is much improved since being widened. Cllr Murdoch has asked Furneux Pelham Parish Council if they will support applying for a ROW at Hixham and is awaiting a response. The countryside access officer is considering placing notices at certain footpaths to remind horse riders that they should not use them.
17. To discuss the organisation of village Christmas walks followed by drinks and nibbles at the village hall
A tentative date of 29th December was set. The clerk agreed to check the availability of the village hall. Cllr Murdoch has devised 4 walks.
18. To receive an update of the Albury Arts and Crafts show to be held 24th/25th October
Pam Blevins told the councillors that all of the craft stall spaces have now been allocated and that she plans to put advertising signs out this coming weekend. The clerk and Cllr Clayden-Smith agreed to put the three new signs out.
19. To receive a broadband update
Cllr Clayden-Smith showed a list of the postcodes that will be covered by the first four phases. The clerk agreed to publish this on Facebook. OpenReach have yet to complete a survey for Albury.
20. To discuss APC’s possible involvement with the Albury 60 Plus group
Postponed to the next agenda.
21. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 3rd November 2015 at 7.15pm at the Village Hall
60 plus group, Patmore Heath management update and results of recent survey, River Ash Catchment

Meeting Minutes 01.09.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday September 1st 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Muller (chairman), Cllr Murdoch and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP)
The chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies from Cllr Clayden-Smith and Cllr Walne were accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Thursday 9th July 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Arts/Crafts show flyers have been produced and distributed. More are available if required. Highways were contacted regarding large vehicles passing through the village. The police are aware. It is not possible to have a weight restriction because local businesses require access. Other actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked if APC can establish where the allotment boundaries lie. An MOP asked if the public have a right of way through the allotments. APC agreed to investigate both points. APC gave permission for an allotment tenant to burn allotment waste on a suitable day when smoke will not blow towards the nearby residences.
6. To consider planning applications below and any received between 26th August and 1st September 2015
3/15/1561/FUL. Heath End Cottage, Patmore Heath. Change of use of paddock land and erection of detached garage. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 30/6/15, £30,175.07
Income: UK power networks wayleave £29.90, EHC Litter picking grant £1,966.44.
Outgoings: as agreed 21/5/15: £1,626.96
Balance at 31/8/15, £30,544.45
8. To agree payments due: Football Goals £134.74, Allotment Clearance £70, Art Show flyers £39.40, Playground Inspection £49.80. Total: £293.94
Resolved, proposed by Cllr Benton, seconded by Cllr Muller, that these payment be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident sent in an email regarding large noisy lorries thundering through the village as early as 4am, which seems inappropriate, and asked if we can raise this with Highways. APC are to ask if it is possible to have a time restriction for such traffic put in place.
10. To discuss the playground inspection report
The clerk agreed to ask the inspection company if they can quote for the repairs suggested.
11. To discuss the new notice board to be installed at the Catherine Wheel
As Greenbarnes could not offer a discount, a notice board is yet to be ordered. Cllr Waples agreed to seek a quote from the company who are updating the Albury Village signposts.
12. To receive an update on Albury footpaths
Cllr Murdoch met the pathways officer in the village who recommended people continue to walk the path between Hixham and FP14. FP34 is finally being widened. Cllr Murdoch agreed to speak to the pathways officer regarding the installation of posts to restrict horses from entering certain footpaths where problems have been reported. Cllr Murdoch agreed to inspect the overgrown footpaths in Albury Hall Park. APC discussed the possibility of holding organised walks near to Christmas, followed by drinks and nibbles at the village hall. This will be discussed further at the next meeting.
13. To further discuss purchasing a village defibrillator
The Arts and Crafts show is going to raise funds to put towards the purchase of a defibrillator. At the next meeting APC will discuss the possibility of fund matching money raised. The clerk agreed to ask Furneux Pelham parish council how they raised funds to purchase their defibrillator.
14. To discuss the Albury Arts and Crafts Show to be held 24th and 25th October 2015 and agree to APC meeting the cost of producing advertising boards
APC received a quote of £35 to design a sign and £34.50 to produce it on A3 aluminium.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that APC pay for the design of the sign and for three aluminium copies to be produced at a total cost of £137.90. Unanimously agreed.
15. To receive a broadband update including the possibility of ‘gap’ funding fibre to the cabinet (FTTC) for parts of Albury
The clerk read the following statement from Cllr Clayden-Smith: “We need to wait for the survey to be completed before we consider cabinets, as it only seems that properties directly connected to the exchange will initially receive broadband. Until we know why this is the case and understand how many properties any cabinets will be require, it’s a little early to discuss Gap Funding”. APC are to ask District Cllr McAndrew for a broadband status update for Albury.
16. To discuss providing a water supply for the allotments
After a short discussion, APC concluded that tenants should install their own water butts if required.
17. To discuss revamping the wooden ‘Albury’ signs
Cllr Waples secured a price of £225 plus VAT per sign to refurbish each with an engraved name plate. The installation cost will be £30 plus VAT per sign.
Resolved, proposed by Cllr Muller, seconded by Cllr Murdoch, that both signs be refurbished at a total cost of £612. Unanimously agreed.
18. To discuss APC’s possible involvement with the Albury 60 Plus group
Cllr Muller is to speak to the group to ascertain how APC can best help.
19. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 6th October 2015 at 7.15pm at the Village Hall
Playground – repairs/refurb, Easter Egg Hunt, Notice boards, Defibrillators, Christmas walks, Footpaths, Albury 60 plus.

Meeting Minutes 09.07.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Thursday 9th July 2015 at 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Muller (chairman), Cllr Murdoch and Cllr Waples.
In attendance: East Herts District Councillor Geoffrey Williamson, East Herts District Councillor Graham McAndrew, David Johnson of HMWT, Martin Render of Community Heartbeat Trust, Mrs J Pettitt (parish clerk), and 3 members of the public (MOP)

The chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies from Cllr Benton and Cllr Walne were accepted.
2. To receive declarations of interest. Cllr Muller declared an interest in item 1 of the planning applications.
3. To confirm the minutes of Albury Parish Council meeting held on 2nd June 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Hanging baskets of flowers have been installed at the village hall. Highways are to investigate the protruding curb stones at Barncroft. Dog waste bags have been placed around the village.
Other actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked for an update regarding the management of Patmore Heath. Cllr Muller replied that HMWT have now met with Natural England to discuss a plan and a report has been provided. This will be circulated once the parish councillors have reviewed it.
An MOP reported that increasingly larger lorries and farm vehicles are driving through the village and that as well as being unsuitable and dangerous on our narrow roads, many also break the speed limit. He asked if restrictions could be put in place. Cllr Muller said that APC would raise this with the highways department.
6. To receive information about the River Ash Catchment Partnership from David Johnson of HMWT
David confirmed that, at APC’s request, Albury is now a part of the River Ash Catchment Partnership. The aim of the partnership is to work together to improve the River Ash for people and wildlife. More information can be found at http://www.riverleacatchment.org.uk/index.php/river-ash-home.  Albury will receive an invite to the next meeting when a date is confirmed. David explained that volunteer groups can seek grants from various bodies, e.g. Affinity Water. APC are to set a date for him to make a site visit to the River Ash in Albury. Cllr McAndrew added that Much Hadham are organising a similar project so APC could liaise with them.
7. To receive information on community defibrillators from Martin Render of Community Heartbeat Trust (CHBT)
Martin explained how CHBT assist with all aspects of the installation, training and maintenance of a community defibrillator project. He said it is also a good idea to have a ‘good neighbour group’ for village emergencies where an emergency phone number is shared in the group. This number rings everyone in the group at once and stops ringing once one person answers. If that person can’t respond to the emergency they cut-off the call and then all the phones ring again for the rest of the group. Cllr Williamson suggested APC contact Little Hadham as they have a community defibrillator to ask their opinion. Martin said a good quality defibrillator installed in secure cabinet costs about £2,000.00. Replacement batteries cost £200 every 2 years. New paddles cost £50 every 2 years. The electricity for the cabinet costs £20 to £30 per year. APC will look into this further and discuss it again in September.
8. To consider planning applications.
3/15/1059/HH, 1 Albury Hall Cottages, Albury Hall Park.  Single story rear/side extension. No comment.
3/15/1226/HH, Auldebyre, Clapgate. Erection of carport garage block, conversion of garage to habitable accommodation, single story front extension. No comment.
3/15/1239/HH, Heath End Cottage, Patmore Heath. Rear extension, pitched roof to link, alterations to fenestrations. No comment.
3/15/1240/LBC Heath End Cottage, as above. No comment.
3/15/1126/HH, Hole Farm, Albury Hall Park. Replace barn roof with clay tiles. No comment.
3/15/1127/LBC Hole Farm, as above. No comment.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/05/15             £30,251.17
Income:  Bank interest                      £0.90
Outgoings:  as agreed 21/5/15                            £77.00          
Balance at 30/6/15              £30,175.07
The clerk presented the completed Annual Return.
Resolved, proposed by Cllr Muller, seconded by Cllr Clayden-Smith, that the Annual Return for the financial year ended 31 March 2015 be approved and accepted. Unanimously agreed.
10. To agree payments due
Clerks salary, £704.36. Litter picking, £104.00. HAPTC Councillor Training, £35.00
Arts and Crafts poster fee, £50.00. Hanging baskets, £59.96. Dog waste bags, £18.64
External audit fee, £120.00. Flower gift, £35.00
Total: £1,126.96
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that these payment be made. Unanimously agreed.
11. To receive the clerk’s report (for information only)
We have received feedback that the dog waste bags placed around the village may be degrading as they are exposed to the elements. No one is emptying the bin at the village hall playground. Reports have been received that dog waste is still an issue at the playground and Patmore Heath, and that residents are having to clear up after others.
12. To agree a figure for a grant to the Albury Over 60s
The Albury Over 60s club requested a grant towards trips and a Christmas meal.
Cllr Muller said this request had been received the previous month and the councillors had agreed to it via email.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that a grant of £500 be paid to the Albury Over 60s club. Unanimously agreed.
An MOP asked how to contact the Over 60s club. APC agreed to find out details of the club to circulate to residents.
13. To discuss providing the school with two new smaller goals in exchange for their larger ones being donated to the village
The councillors discussed the request and agreed to purchase the smaller goals and make the swap. The old school goals will be tried out on the land between the village hall and the playground.
Resolved, proposed by Cllr Muller, seconded by Cllr Murdoch, that APC purchase the goals at a cost of £134.74 to swap for the schools larger goals. Unanimously agreed.
14. To discuss new notice boards and review the quote received
The clerk obtained a quote from Greenbarns of £1589.87 including VAT per board.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that one new noticeboard be purchased to place at the Catherine Wheel. Unanimously agreed.
15. To discuss the allotments and agree to reissue the current allotment tenancy agreement
The clerk had circulated the agreement prior to the meeting.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that the current allotment agreements be reissued. Unanimously agreed.
16. To receive an update on the meeting date of  the next Albury Parochial Charities meeting
A date is to be agreed for a September meeting as a mutually convenient date in July could not be agreed.
17. To discuss Albury footpaths, particularly footpath 34, and a right of way by Hixham Hall
The Countryside Access Officer is chasing up the issue of the fencing alongside footpath 34. The vegetation along the path has now been cut back. She suggested that APC start a process for Right of Way (ROW) for a blind end between footpaths 14, 18 and 19 near Hixham Hall. APC must show that it is and has been a public footpath, used for over 20 years by local people.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that APC apply for a ROW at the blind end of this footpath. Unanimously agreed. Cllr Murdoch is to continue liaising with the Countryside Access Officer.
18. To receive a broadband update
Connected Counties have stated that anybody directly connected to the exchange will eventually receive fibre broadband. They still need to carry out a secondary survey. Cllr McAndrew said he would also seek an update for Albury.
19. To review the quote for dog waste bins for future reference should dog fouling persist
Cllr Williamson obtained a quote on our behalf as follows: Per bin (installed), £416.05. Per bin, emptying once per week October to March and twice per week April to September, cleaning of bin and lubricating locks and hinges 4 times per year, £156.57. Cllr Clayden Smith found a discrete bag dispenser in the US $19.95 To be discussed further in September to see if the free dog waste bags placed around the village have any effect.
20. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 1st September 2015 at 7.15pm at the Village Hall
Footpaths, Albury Village signs, Noticeboards, Water supply for allotments, defibrillators, Albury 60 Plus group

The chairman closed the meeting at 9:30 pm.

Meeting Minutes 02.06.2015

ALBURY PARISH COUNCIL (APC) MEETING
DRAFT Minutes of a meeting held Tuesday 2nd June 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP)

The vice-chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. Apologies from Cllr Muller were accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council annual meeting held on 21st May 2015. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
A letter was sent to allotment tenants regarding the availability of a skip.
Research into notice boards and flower baskets is ongoing.
Setting up a Trust to raise money to update the playground is ongoing.
Other items to be discussed in specific agenda points.
5. To receive petitions comments and questions from the public
An MOP asked if the curb stones at the junction into Barncroft can be made more visible, possibly with white lines. He said several people have damaged tyres there because of the way they protrude into the Albury Road. The clerk agreed to report this to highways.
An MOP asked if APC will contribute towards improvement of the playground. The clerk explained she and Cllr Benton are in the processing of setting up a Playground Trust group which will apply for grants from our Parish Council and other organisations.
An MOP showed APC details of the Public Works Loan Board which can be used to fund large projects and have low interest rates.
An MOP mentioned a car parked in an awkward position in Church End. Cllr Benton agreed to put a polite note on it after the meeting.
6. To consider planning applications.
None received.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 21/05/15, £30,688.26
Income: None                    
Outgoings:  as agreed 21/5/15, £437.09          
Balance at 31/05/15, £30,251.17
The clerk moved £20,000 from the Community Account with 0% interest to the Business Saver Account with 0.05% interest. Barclays can’t offer a higher interest rate. The clerk will see if any banks can offer parish councils a better rate.
8. To agree payments due
SLCC subscription: £77.00
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that this payment be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A request from the Albury Over 60s club for a grant has been passed to the councillors.
Complaints of people not picking up after their dogs have been received, and requests for bins to be provided. The Clerk will obtain quotes from EHC and also put polite notices on FaceBook and in the Newsletter, and place free dog waste bags around the village.
10. To receive an update of the investigation into improving the village broadband service
Connected Counties estimate that Albury will receive fibre broadband by March 2018 and possibly up to 9 months before this date (June 2017).
Albury does not meet the criteria for earlier instalment, which requires a minimum of 1000 residents (we have approximately 640).
BT are yet to carry out a feasibility study for the cost of installation.
11. To discuss purchasing a community defibrillator for Albury and establishing a group of volunteer Community First Responders
Cllr Murdoch clarified that it is not necessary to have Community First Responders to use defibrillators. To use one call 999 and they will give out the code to access your nearest one. A large group can be instructed on their use. A designated person must check each defibrillator each week and update a website accordingly.
The cost per defibrillator is £2,500 including the storage cabinet and installation.
Cllr Murdoch agreed to arrange a presentation by Community Heartbeat Trust for the next parish council meeting.
12. To Discuss the next DriveSafe campaign
The next campaign will be organised before the school breaks up for summer.
13. To suggest agenda items for the Parish Council Meeting to be held on Thursday 9th July 2015 at 7.15pm at the Village Hall
Defibrillators, River Ash, footpath 34, broadband, bank account, playground, grant for the Albury Over 60s club, PWBL, bins for dog waste.

 

Parish Meeting Minutes 21.05.2015

Minutes of The Annual Meeting of the Parish of Albury 21st May 2015

 

ALBURY ANNUAL PARISH MEETING

Minutes of a meeting held Thursday 21^st May 2015 at ­­­­­20:05 hrs at the Village Hall

 

Present: Cllr Benton, Cllr Muller (chairman), Cllr Waples

In attendance: Mrs J Pettitt (parish clerk) and 4 members of the public (MOP)

The chairman opened the meeting at 8.05 pm

1.To receive and accept apologies for absence. Cllr Walne sent apologies.

2.To receive the Albury Annual Report

The chairman read out the annual report (Appendix 1)

The clerk read out an annual and monthly update from the local police (Appendix 2)

 Cllr Benton read out an update from the headmaster of Albury Primary School (contact the clerk for details)

3.Question time.

None.

 

The chairman closed the meeting at 8.25 pm

 

Appendix 1.

The Parish Council would like to offer thanks to the following people

• Brigitte Webster, who recently retired from the Parish Council after 8 years service. Her input will be greatly missed. Brigitte will still be helping to organise the forthcoming Arts and Crafts Show and The Albury Antique Fairs both events raise funds for community projects

• Nuala Barrett, who resigned from the Parish Council earlier this year, for all her help during her year as a councillor

• Maggie Vicary for her constant efforts in keeping the village tidy

• Reg Crafter for his continual help with various village maintenance tasks

• Pam Blevins for always managing to squeeze our lengthy minutes into her Parish Newsletter

• Judy and Ray Murdoch for their much needed support of the DriveSafe campaign

• The current councillors for their continuing hard work and dedication

• Julie Cooper for providing us with a beautiful drawing of the Church to create a greeting card (These are on sale for £1 each)

Parish Council projects over the last year

• A revamp of the village website alburyvillage.org.uk

• Clearance and ongoing maintenance of the allotments (of which there are still 3 available if anyone is interested)

• Persistently chasing up the repair of the railings of the River Ash bridge which have now been completed

• Liaising with the Highways department and chasing for regular updates of pothole repairs

• Battling with the school to get the drains cleared to prevent flooding outside the school, a battle we think we have won

• Arrangement of the annual safety inspection of the playground

• Instigating to successful completion instalment of new pumps to ease flooding at Clapgate pumping station

• We feel we have much better communications with our residents, keeping them informed & updated via the website, the village notice boards, Facebook and the Albury newsletter

• Holding a DriveSafe campaign to encourage speed awareness in the village

• Continuing the relationship with HMWT to keep us informed of management plans of Patmore Heath

• Instigating repairs to fencing at Parsonage Lane pumping station

• Continuing support of St Mary’s church and Village Hall with annual grants

• Campaigning to keep the village free of dogs mess!

• Welcoming new families to the village with a card and a note containing Parish Council details

• Easter Egg Hunt.This was a huge success and we hope to arrange another one next year

• Arts and Crafts Show.The parish council are now assisting with the organisation of this show which will be held 24^th and 25^th October.

 Appendix 2.

 Annual Report from Amanda Higham PCSO

 April 2014 – 2 recorded crimes – theft 6^th, distraction burglary 10^th

May 2014 – no recorded crime

June 2014 – 2 recorded crimes – burglary 2^nd, garage break 14^th

July 2014 – 2 recorded crimes – theft 11^th,burglary 25th

August 2014 – no recorded crime

September 2014 – 1 recorded crime – vehicle damage 12^th

October 2014 – no recorded crime

November 2014 – no recorded crime

December 2014 – no recorded crime

January 2015 – no recorded crime

February 2014 – no recorded crime

March 2014 – 2 recorded crimes – damage 20^thand 28^th 

Current crime trends in the East Herts Rural area include theft from work vans (mainly transit types and theft of work tools), theft of home heating oil and shed breaks in the West of the area. 

We continue to ask people to be vigilant whilst out and about in their community and if they see something suspicious, vehicle or person, to ring 101 immediately to report.

Meeting Minutes 21.05.2015

ALBURY PARISH COUNCIL (APC) ANNUAL MEETING

Minutes of the annual meeting held Tuesday 21st May 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Muller (chairman), Cllr Waples
In attendance: Mrs J Pettitt (parish clerk) and 5 members of the public (MOP)

The chairman opened the meeting at 7.25 pm

1. To elect a chairman for the year 2015/16 and sign Declaration of Acceptance of Office
Resolved proposed by Cllr Waples, seconded by Cllr Benton, to appoint Cllr Abigail Muller as Chairman for the year 2015/16. Unanimously agreed. Cllr Muller signed the declaration of acceptance of office.
2. To record election results and sign Declarations of Acceptance of Office
The following councillors, having been duly elected without contest on 7th May 2015, signed Declarations of Acceptance of Office which were witnessed by the clerk: Cllr Benton, Cllr Muller and Cllr Waples.
3. To elect a vice-chairman for the year 2015/16 and sign Declaration of Acceptance of Office
Resolved proposed by Cllr Muller, seconded by Cllr Waples, to appoint Cllr Perry Benton as Vice-chairman for the year 2015/16. Unanimously agreed. Cllr Benton signed the declaration of acceptance of office.
4. To receive and accept apologies for absence. Cllr Walne sent apologies for this meeting. Cllr Muller and Cllr Waples issued apologies for the meeting of 2nd June 2015.
5. To receive declarations of interest. None.
6. To confirm the minutes of Albury Parish Council meeting held on 7th April, 2015. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
7. To receive reports on actions agreed at the last council meeting
A skip is due for delivery to the allotments w/c 25th May, for allotments tenants to dispose of allotment waste.
8. Chairman’s announcements (for information only).
Cllr Muller announced that two residents have expressed an interest in becoming councillors – Ray Murdoch and Gary Clayden-Smith. She also said the Parish Council has been approached with details of a community defibrillator. This will be added to the next agenda.
9. To receive petitions comments and questions from the public
An MOP asked to see the development plans that were drawn up for the current village hall. The clerk will look in the archives to see if the Parish Council are in possession of these.
An MOP asked if the Parish Council were going to take over management of the bus stop green at Clapgate. Cllr Muller said she was still in discussion with the land owner’s representative.
10. To discuss co-option to fill the two existing vacancies in the office of Parish Councillor
The present councillors were happy to co-opt the two residents who had expressed interest.
Resolved proposed by Cllr Muller, seconded by Cllr Waples, to appoint Ray Murdoch as Parish Councillor for Albury. Unanimously agreed.
Resolved proposed by Cllr Benton, seconded by Cllr Waples, to appoint Gary Clayden-Smith as Parish Councillor for Albury. Unanimously agreed.
11. To consider planning applications listed below
None received.
12. To consider quotes:
a. Council Insurance Renewal, £203.52
b. East Herts Council Annual Playground Safety Inspection, £41.50
c. Poster for Arts & Crafts Show, £50
d. Village Hall hanging flower baskets and brackets, £80
e. Three new noticeboards, approximately £1300 each
f. SLCC annual membership, £77
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that the council insurance be renewed at a cost of £203.52. Unanimously agreed.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that the playground inspection be arranged at a cost of £41.50. Unanimously agreed.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that D. Muller provide the Arts & Crafts poster at a cost of £50. Unanimously agreed.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that the hanging baskets and brackets be purchased at a cost of £80 maximum. Unanimously agreed.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that a maximum of £4,000 be spent on three new noticeboards. Unanimously agreed.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that the SLCC membership be renewed at a cost of £77. Unanimously agreed.
13. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/03/15 £28,421.01
Income:    Sale of leftover Easter Eggs £35.00, First precept instalment £3,450.00
Outgoings: as agreed 7/4/15 £1,217.75          
Balance at 31/03/15 £30688.26
The clerk presented the completed Annual Return 2014/15 for sign-off. This shows a balance brought forward of £24,715 and a balance carried forward of £27,521. The Clerk presented the Bank Reconciliation which supports the Annual Return figures.
Resolved, proposed by Cllr Muller seconded by Cllr Benton, that the Annual Return be duly signed off. Unanimously agreed. The chairman signed the Annual Return.
The HAPTC are holding a financial briefing on 19th June @£90 for members.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that the Clerk plus one other may attend this briefing at a total cost of £180. Unanimously agreed.
A new bank mandate was signed to remove old signatories and add Cllr Waples and Cllr Walne.
14. To agree payments due
Magi Assoc. Internal Audit Fee £150.00, Community First Council Insurance £203.52, N. Lock Allotment Clearance £70.00, R. Crafter gate closer installation expenses     £13.57
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that these payments be made. Unanimously agreed.
15. To receive the clerk’s report (for information only)
East Herts Council Capital Grants Scheme is now open. They have £80,000 to allocate to new building or refurbishment projects improving quality of life for residents in East Herts. More information is available at www.eastherts.gov.uk/grants
16. To receive an update of the investigation into improving the village broadband service
Postponed until June 2nd as Cllr Walne was unable to attend this meeting.
17. To discuss involving residents in the setting up of an Albury Playground Trust to raise money to improve the village hall playground
The clerk explained that she had invited the trustees of the Albury Children’s Fund to this meeting to discuss the playground project, but they had been unable to attend. The tuck shop has raised some money to put towards the playground project. The clerk and Cllr Benton are agreed to set up a playground trust fund.
18. To suggest agenda items for the Parish Council Meeting to be held on 2nd June 2015 at 7.15pm at the Village Hall
Community Defibrillator for Albury.
The councillors agreed to move the date of the July meeting to Thursday 9th July 2015.

The chairman closed the meeting at 8.05 pm.

 

Meeting Minutes 07.04.2015

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 7th April 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Muller (chairman), Cllr Waples, Cllr Walne, Cllr Webster (vice-chairman)
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP)

The chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. None. Cllr Muller can’t attend the meeting of 2nd June 2015.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on 3rd March, 2015. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk asked the landowner if a fence can be installed around the Coronation Oak to protect its roots. He replied that that area is not deep ploughed so the roots aren’t affected, therefore a fence is not necessary.
The details of the land licence for the bus stop green are still being discussed with Savills.
Nick Lock is to clear the vacant allotments this month. Cllr Webster is to arrange a skip.
Other matters to be reported within specific agenda items.
5. Chairman’s announcements (for information only).
The chairman accepted Cllr Webster’s letter of resignation and thanked her on behalf of the parish council for her contributions as a councillor over many years.
6. To receive petitions comments and questions from the public
An MOP asked when the bridge over the river Ash will be repaired. Cllr Muller said she has chased Ringway and has been told it is scheduled for specialist repair but no date has been set.
An MOP asked if APC could plant bulbs or flowers in the verges throughout Albury to improve their appearance. Cllr Muller said this would be considered.
An MOP asked if APC had thought of building on the allotments. Cllr Muller said it is not something the current Parish Council are considering.
An MOP asked for an update of HMWTs meeting with Natural England regarding Patmore Heath management. Cllr Muller said the meeting had only just taken place and APC are going to meet HMWT for an update before publicising the plans.
An MOP thanked APC for all their work regarding the Easter Egg Hunt.
7. To consider planning applications listed below
3/15/0348/HH Thatched Cottage, Patmore Heath, Albury.
Demolition of boiler store and erection of single storey rear extension.
As comments had to be in prior to this meeting, APC commented that the biodiversity report should state that the development is within an SSSI.
3/15/0427/HH 6, The Bourne, Albury
Two storey side extension to replace existing single storey extension. No comment.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/01/15 £29,966.68
Income: Wayleave £91.12
Outgoings: as agreed 3/2/15 £1636.79
Balance at 31/03/15 £28421.01
9. To agree payments due
J. Pettitt, Salary £704.36
J. Pettitt, Expenses £1.86
J. Pettitt, For Easter Eggs £90.00
M. Vicary, Litter Picking £104.00
HAPTC, Annual Subscription £317.53
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that these payments be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
Received Cllr Webster’s letter of resignation.
A new LAIS1376 Guide and Transparency Code was received and circulated.
Allotment 7 has been let jointly to two residents.
A resident sent a request for an update of planned clearance work at Patmore Heath.
11. To discuss pothole issues
Cllr Muller has been chasing East Herts Council (EHC) to properly repair the potholes around the village. EHC have said there are underlying drainage issues causing many of the potholes which need to be addressed, and a date has not yet been set to do this.
12. To discuss broadband service in the village
APC are keen to take steps towards improving the broadband service in the village. Cllr Walne has been discussing the poor broadband service with a group of residents. Apparently the BT exchange in Albury is enabled for superfast fibre broadband, but this needs to be connected to the street cabinets in order for residents to begin to benefit from it. Cllr Walne said some villages have paid for this stage of the connection themselves and that he will investigate the work and costs this would involve.
13. To discuss the Albury Parochial Charities trustees
Rev Giles has agreed to replace Rev Boulton from July. Cllr Muller has agreed to become a trustee in place of another trustee. The other two trustees are happy to remain. The clerk is to arrange a meeting of the trustees in July in order to remove old trustees and appoint new trustees.
14. Agree to Magi Associates performing the internal audit at a cost of £125 plus VAT
The RFO spoke to Magi Associates who performed last years internal audit and they quoted the same price as last year.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that the Magi Associates undertake the internal audit of APC’s accounts @ £125 + VAT. Unanimously agreed.
15. To receive an update of the Easter Egg Hunt
Cllr Benton reported that the Easter Egg Hunt was a great success, as about 75 children and their families took part. APC would like to thank Sophia Walne, and her three friends, who provided lots of help on the day.
16. To receive an Arts and Crafts Show update
Cllr Webster will still help organise this event. Posters are being designed and advertising will begin in May.
17. To discuss making an application to the Parish Paths Partnership Scheme for a grant. (Grants of up to £1000 are available to improve, promote or enhance existing public rights of way to benefit the local community)
The clerk is to establish whether or not APC is eligible for this grant prior to further discussions taking place.
18. To discuss the Parish Council Elections and nominations
Cllr’s Benton, Muller, Walne and Waples have completed nomination papers. There are 6 positions on Albury Parish Council. The clerk displayed the election notices from the 30th March and posted them on Facebook in the hope of attracting other residents to stand for election. If there are any vacancies after the election these places may be filled through co-option.
19. To discuss the Annual Parish Council Meeting and Annual Meeting of the Parish, and confirm a date for these
These are to be held on Thursday 21st May 2015. APC hopes for a good attendance by residents. The village broadband service is to be the hot topic. The clerk will prepare the agendas and advertise these meetings as early as possible.
20. To discuss the condition of the ground in front of the Itch Lane parish notice board and a possible solution
The councillors agreed this area could be improved and at the same time the village notice boards could be replaced. The clerk is to gather some quotes.
21. To suggest agenda items for the Annual Parish Council Meeting and Annual Meeting of the Parish, both on Thursday 21st May 2015, 7.15pm at the village hall
Improving broadband.
Refurbishing the playground.

The chairman closed the meeting at 8.10 pm.

Meeting Minutes 03.03.2015

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 3rd March 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Waples, Cllr Walne, Cllr Webster (vice-chairman)
In attendance: Mrs J Pettitt (parish clerk) and 2 members of the public (MOP)

The vice chairman opened the meeting at 7.25pm
1.To receive and accept apologies for absence. Cllr Muller sent her apologies for this meeting and the meeting to be held of 2nd June 2015. Cllr Benton informed the clerk earlier in the day that he would be late. He arrived at 7:55pm
2.To receive declarations of interest. None.
3.To confirm the minutes of Albury Parish Council meeting held on 3rd February, 2015. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4.To receive reports on actions agreed at the last council meeting
The playground gate closer and instructions have been passed to R Crafter to install.
The clerk has asked several people to replace Rev Boulton as a trustee of Albury Parochial Charities but none have been able to take the post.
The Chairman has spoken to Savills re: the land licence and this is progressing.
The trustees of the Albury Children’s fund have been invited to attend a meeting and we are awaiting the response of one of them.
The village hall committee have had complaints about the lack of car parking space. The clerk asked for plans from the original architects but they no longer have any.
Other matters to be reported within specific agenda items.
5.Chairman’s announcements (for information only). None
6.To receive petitions comments and questions from the public
An MOP said he has fitted the gate closer to the playground gate and asked if he can purchase a latch to fit on the gate, at a cost of approximately £20. The councillors agreed he can do this and will be reimbursed. An MOP asked if there has been any progress regarding a previous request to place a perimeter fence around the Coronation Oak tree in Cow Pasture. The clerk agreed to follow this up.
7.To consider planning applications listed below
3/15/0091/FP Heath End Cottage, Patmore Heath, Albury. No comment.
Two storey rear extension, pitched roof over link to garage and alterations to fenestration.
3/15/0092/LB Heath End Cottage, Patmore Heath, Albury.
Two storey rear extension, pitched roof of link to garage and alterations to fenestration. Internal alterations to include removal of existing walls, creation of doorways and removal of existing ground floor bathroom and W.C. No comment.
8.To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/01/15, £29,966.08
Income: Bank Interest 2/3/15, £0.60
Outgoings: as agreed 3/2/15, £0.00
Balance at 28/02/15, £29,966.68
9.To agree payments due
J. Veater Planning Advice fee, £720.00
D. Muller for website update, £70.00
J.Pettitt for Easter Egg Hunt purchases, £346.79
Resolved, proposed by Cllr Webster, seconded by Cllr Waples, that the payments should be made. Unanimously agreed.
10.To receive the clerk’s report (for information only)
Received LAIS 1372 Transparency Code from HAPTC and forwarded to councillors
Received LAIS 1373 Automatic Precept from HAPTC and forwarded to councillors
Received LAIS 1374 Councillor Travel Expenses from HAPTC, forwarded to councillors
Received LAIS 1375 Electronic Summons from HAPTC and forwarded to councillors
Reports of damage to car tyres in pot holes in Albury End have been received from residents and the chairman has raised the issue with our local councillor, the East Herts Highway Locality Officer and Ringway.
11.To discuss the quotes received for regular allotment maintenance and whether to proceed
Two quotes have been received for the four vacant allotments to be mowed/strimmed four times per year. One came in at £480 and the other at £280.
Resolved, proposed by Cllr Webster, seconded by Cllr Waples, that the provider of the £280 quote be employed to carry out the allotment clearance. Unanimously agreed.
The clerk is to write to one of the allotment tenants to ask them to clear some rubbish from their allotment.
12.To receive an update on the planning for the Easter Egg Hunt for Easter 2015
The plastic eggs, baskets and other decorative items have been purchased. Posters have been displayed on the notice boards, on FaceBook, on the village website, and circulated via email to residents and the school parents. The clerk is to purchase 120 chocolate eggs and any other suitable items from the remainder of the budget.
13.To discuss the Village Hall Grant request
The councillors read the account information provided by the Village Hall Committee prior to the meeting. Resolved, proposed by Cllr Webster, seconded by Cllr Waples, that the requested donation of £500 be paid to the Albury Village Hall. Unanimously agreed.
14.To discuss the application from a Patmore Heath resident to widen the access to the front of their property across the common land
The councillors reviewed the request and plans prior to the meeting. They discussed the fact that the parish council have never granted permission to alter driveways across common land to properties on Patmore Heath unless a valid medical reason has been proven. Resolved that permission to alter the driveway across the common land at Patmore Heath be denied. Unanimously agreed. Details are in the appendix which will be filed with these minutes.
15.Receive an Arts and Crafts Show update from Cllr Webster
The Pot Luck Supper ladies have agreed to organise the refreshments.
16.Discuss if there is enough interest to make it viable to hold an Open Garden Event
As only three people have confirmed interest it was agreed to postpone this event until next year.
17.To discuss making an application to the Parish Paths Partnership Scheme for a grant. Grants of up to £1000 are available to improve, promote or enhance existing public rights of way to benefit the local community
Postponed.
18.To suggest agenda items for the next Parish Council meeting date: Tuesday April 2015, 7.15pm at the village hall
Pothole issues. Parish Path Partnership Scheme. Broadband. Albury Parochial Charities. Agree internal auditor. Parish Council Elections. Annual Parish Council meeting and Annual Parish Meeting agendas and date.
The vice chairman closed the meeting at 8pm.

Meeting Minutes 03.02.2015

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 3rd February 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Muller (chairman), Cllr Webster (vice-chairman)
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP)

The chairman opened the meeting at 19:20
1.To receive and accept apologies for absence. Cllr Walne sent his apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on 13th January, 2015. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The playground gate closer and instructions are ready to pass to R Crafter to install.
The village hall sent further information to support their grant request. It was too late for this agenda so will be added to the March agenda.
The clerk spoke to a trustee of the Albury Children’s Fund. They are raising money to refurbish the playground.
The clerk asked again via FB if anyone is interested in taking part in an Open Gardens Event but has received no responses.
Other matters to be reported within specific agenda items.
5. Chairman’s announcements (for information only). None
6. To receive petitions comments and questions from the public
Regarding the Open Garden event, an MOP said some of his neighbours had expressed an interest and their details will be forward to the clerk.
An MOP asked if there has been any update from HMWT regarding the management of Patmore Heath. Cllr Muller said no further information has been received and she will chase them on the matter.
An MOP asked what APC were holding so much money in reserve for. The chairman responded that it was earmarked to be spent on community projects such as a playground refurbishment. APC plan to invite community groups to apply for grants.
7. To consider planning applications listed below.
3/15/0159/FP Brooms Farm, Upwick Green. Removal of existing double boarded doors and replace with 2 brick piers, central double doors and 2 flanking windows in North and South elevations.
3/15/0160/LB Brooms Farm, Upwick Green. Listed Building Consent for removal of existing double boarded doors and replace with 2 brick piers, central double doors and 2 flanking windows in North and South elevations. Internal alterations to allow new study, bedroom and bathroom.
As these applications were only received on 30/1/15 the councillors need more time to view them. Any comments will be made directly to the planning department before the 20th February deadline.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/12/14 £30,579.36
Income: £207.02
Outgoings: as agreed 13/1/15 -£820.30
Balance at 31/01/15 £29,966.08
9. To agree payments due. None.
10. To receive the clerk’s report (for information only)
Received a residents request for permission to widen a driveway across the common land to their property on Patmore Heath.
Received Cllr Barrett’s resignation letter and a corresponding Vacancy Notice from EHC.
Received a letter from a person interested in taking part in the Arts and Crafts show.
Received request from allotment tenant for permission to erect a shed at the allotments.
Received request from a resident to see last years and the coming years budget sheets.
Received email from Savills estimating a land licence preparation cost of £500 + VAT.
Received a copy of Village Hall accounts to support their grant request.
11. To discuss Cllr Barrett’s resignation which has created a vacancy on the Parish Council
APC received Cllr Barrett’s resignation on 23/1/15. Cllr Muller asked if any MOP present was interested in filling the vacancy. A resident of Albury, Tracey Waples, expressed an interest. Tracey has previously served as a Parish Councillor for Albury.
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that Tracey Waples be co-opted to fill the vacancy. Unanimously agreed.
12. To discuss on going allotment maintenance
We advertised the vacant allotments on FB, in the newsletter and in the pub but have had no responses. There are still 4 vacant plots.
An allotment tenant applied in writing for permission to erect a shed. The councillors agreed he may erect the shed under certain conditions. The clerk is to draft a response and circulate it to the councillors for approval.
The clerk is to contact the gardener who recently cleared the empty allotment plots and ask him to suggest a maintenance schedule and quote a price for this.
A skip is to be provided twice a year to aid allotment tenants with allotment clearance.
13. To discuss the Albury Children’s Fund, which is run by residents to raise money for village projects such as the playground.
The clerk made contact with the trustees who manage this fund. The councillors asked for them to be invited to attend a parish council meeting to discuss how we can work together to raise further funds for a playground refurbishment. The clerk is to forward on this invite.
14. To discuss the next DriveSafe Campaign
There are plans to arrange a further DriveSafe Campaign during March or early April. The location is to be decided.
15. To discuss the planning and budget for the Easter Egg Hunt for Easter 2015
An Easter Egg Hunt is to be held at Patmore Heath on Saturday 4th April, from 11am to 2pm. This will be held in conjunction with Albury School. Cllr Muller is to arrange for promotional posters to be made. The clerk is to ask the school to advertise the event in their newsletter. The details will be placed on FB and, space permitting, in the Albury Newsletter. The clerk is to ask the organisers of the Albury Santa Float how many selection packs they usually hand out at Christmas to gauge how many prizes to buy. For their safety, children will need to be carefully supervised by adults at all times on the day.
Resolved, proposed by Cllr Benton, seconded by Cllr Muller that a budget of £500 be set aside to fund this event. Unanimously agreed.
16. Discuss the possibility of adding more parking spaces at the Village Hall car park
Cllr Webster pointed out that when large events take place at the village hall there is often a shortage of parking spaces due to the numbers of residents who also use the car park. She asked if it would be possible to increase the number of parking spaces. It was suggested that re-marking the bays may help and maybe some of the bushes and shrubs could be removed to create extra spaces. It was felt it would be too difficult to enforce a parking fee for residents to deter them from parking there. The clerk is to ask the Village Hall Committee if they have ever received feedback from hirers regarding parking problems. The clerk is to seek out plans of the car park to circulate amongst the councillors to gain a better idea of ways to improve the situation.
17. Receive an Arts and Crafts Show update from Cllr Webster
The show is to take place on 24th and 25th October 2015. The original organiser is to manage the art side and APC will manage the crafts side. APC will pay for event advertising. Proceeds will be used for community projects. The clerk is to ask if the village hall hire fee can be waived. APC are to approach the Potluck Supper team to ask if they will organise the refreshments.
18. To suggest agenda items for the next Parish Council meeting date: Tuesday 3rd March 2015, 7.15pm at the village hall
Donation to Village Hall. Residents application to widen driveway on Patmore Heath. Easter Egg Hunt. Agree to website updates. Parish Paths Partnership Scheme.
The chairman closed the meeting at 20:25

Meeting Minutes 13.01.2015

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 13th January 2015 at 19.15 hrs at the Village Hall

Present: Cllr Muller (chairman), Cllr Walne, Cllr Webster (vice-chairman)
In attendance: Mrs J Pettitt (parish clerk) and 1 member of the public (MOP)

The chairman opened the meeting at 19:45
1. To receive and accept apologies for absence
Apologies were received from Cllr Barrett and Cllr Benton
2. To receive declarations of interest. None
3. To confirm the minutes of Albury Parish Council meeting held on 4th November, 2014.
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk purchased and installed a ‘No Dogs Allowed’ sign at the playground.
The clerk purchased a gate closer for the playground gate which is still to be installed.
Other matters to be reported within specific agenda items.
5. Chairman’s announcements (for information only). None.
6. To receive petitions comments and questions from the public
A member of the public asked what was happening with the vacant allotment plots and if they should be advertised locally. APC agreed they should put
notices in the village newsletter, the pub, on the village website and Facebook page.
7. To consider planning applications listed below.
3/14/1974/LB Ye Olde Thatched Cottage, Mill Lane, Albury. Listed Building Consent for improvement works. No comment.
3/14/2195/LB Hitch Lane Cottage, Patmore Heath, Albury. Listed Building Consent for relocation of boiler. No comment.
8. To thank Cllr Webster for her donation of £207.02, plus Christmas lights to the value of £99.98, from the proceeds of the last Albury Antiques Fair
The councillors thanked Cllr Webster for her generous donation which totalled £307. The chairman asked Cllr Webster if the village hall committee had
thanked her for the donation she made to them and she replied that they had not.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/10/14 £30,333.94
Income: Albury Antiques donation £371.00
VAT refund £1016.99
Bank interest £0.66
Outgoings: as agreed 4/11/14 -£983.20 as agreed on earlier dates -£160.03
Balance at 31/12/14 £30,579.36
£207.02 donation from Albury Antiques Fair deposited on 6/1/15.
10, To agree payments due
Clerk’s salary £689.18
Clerk’s expenses £19.12
Litter Picking Q3 £112.00
11. Discuss and agree the precept for 2015-2016
Last years precept was set at £6,900. Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the precept for 2015-2016 be set at £6,900.
Unanimously agreed. The clerk is to post the completed precept form to East Herts Council.
12. To receive the clerk’s report (for information only)
Request for a grant of £500 received from the Village Hall Committee.
Albury Parish Council sent a response to the A120 Consultation team and received an acknowledgement back.
A letter was received from the Patmore Estate regarding ‘The Bus Shelter Green’.
Thames Water emailed confirmation that new pumps have been installed at Clapgate.
East Herts Council sent precept forms to be completed and returned by 16th January.
New LAIS1371 Parish Polls‏ received from HAPTC.
Received a letter from WSP, working on behalf of Herts County Council, asking for information about local flooding issues.
13. To discuss a request from the village hall committee for a donation of £500 towards the village hall running costs for the year 2014-2015
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the Village Hall Committee should provide details of what this donation is required
for. Unanimously agreed. The clerk is to request this information.
14. To provide an update re: installation of new pumps at Clapgate Pumping Station
Thames Water confirmed that new pumps have been installed at the Clapgate Pumping Station and these should prevent flooding during heavy rainfall.
15. DriveSafe Campaign. In the absence of Cllr Benton, postponed to the next agenda.
16. To discuss communication from the owner of the ‘Bus Shelter Green’
A letter was received from the Patmore Estate and it may be possible for APC to manage the land known as ‘Bus Shelter Green’. After a discussion
with Savills, we are awaiting a draft land licence agreement. The clerk will make enquiries as to the progress of this.
17. To discuss the planning and budget for the Easter Egg Hunt for Easter 2015
In the absence of Cllr Benton, postponed to the next agenda.
18. To agree a date for the Arts and Crafts Fair and the Open Gardens event
Cllr Webster spoke to the previous organiser of the Arts and Crafts Fair who is happy to assist with the next one. It was suggested this be held on
Saturday 24th October 2015. There has not been a huge response to the Open Garden event. The clerk agreed to establish if anyone is interested. It
was suggested that a weekend in June would be ideal.
19. To discuss making a donation towards the village playground refurbishment
Before agreeing to donate money towards the playground refurbishment, the councillors said the villagers must show they support this. There has not
been an overwhelming response from the village when asked for suggestions for the playground refurbishment. Council members asked the clerk if the
APC had received money from the ‘Santa event’ held in Albury in December, and she replied that they hadn’t but the Albury Newsletter contained an
article stating this money was donated to the Albury Children’s Fund. As the Albury Children’s Fund is unknown to APC, the clerk agreed to try to
establish what this fund is.
20. To suggest agenda items for the next Parish Council meeting date: Tuesday 3rd February 2015, 7.15pm at the village hall
DriveSafe campaign. Easter Egg hunt. Allotment maintenance. The Albury Children’s Fund.
The chairman closed the meeting at 8.30