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Meeting minutes 05.07.2016

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of the meeting held Tuesday 5th July 2016, 19.00 hrs at the Village Hall

Present:  Cllr Benton, Cllr Clayden-Smith and Cllr Murdoch.
In attendance: Mrs J Pettitt (parish clerk) and 1 member of the public.

The chairman opened the meeting at 7.00 pm

1. To receive and accept apologies for absence. Cllrs Muller, Walne and Waples sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 7th June 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
HMWT would be interested in organising a Bioblitz in conjunction with APC.
Other actions will be reported in specific agenda points.
5. To receive petitions, comments and questions from the public.
 None.
6. To consider planning applications
3/16/1309/FUL. Heath End Cottage, Patmore Heath, Albury. Erection of stables, tack room, hay store and menage. No Comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/5/16: £29,792.50
Income: Bank Interest 6/6/16, £3.15; UK Power wayleave, £29.90    
Outgoings: As agreed 3/5/16, £215.00    
Balance at 30/6/15: £29,610.55
8. To agree payments due
Grasscutters & Co (allotment mowing), £65; Clerks salary, £711.36; Litter Picking, £104; J Pettitt for defibrillator seminar refreshments, £28.50
Total £908.86
Resolved, proposed by Cllr Benton, seconded by Cllr Clayden-Smith, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None.
10. To discuss the allotment agreements due for renewal on 10th September 2016
The current allotment agreement was circulated prior to the meeting. The councillors agreed its content for re-issue in September. One clause regarding the provision of skips is to be removed.
11. To record that the defibrillator training will commence after this meeting at 7.30pm
The defibrillator training will be provided by Community Heartbeart Trust. The date and time was advertised for the previous 2 weeks on the village notice boards, circulated to residents on the APC email distribution list, and members of the Albury Village Facebook page were sent event invites.  
12. To discuss the progress of the Albury Parish walking leaflet
Cllr Murdoch is to walk the routes to be included so as to establish the number of waymarks required. The Parish Paths Partnership has suggested a designer @ of £260, and 2,500 printed copies will cost £387. Both costs will be covered by the grant acquired.
13. To discuss the progress of the village hall playground fundraising
Cllr Benton is tackling the grant application forms. Most applications require proof that the community are supportive and are involved in raising funds for the project. The clerk reported that local families support the tuck shop. Other fund raising ideas would be welcome. APC are interested in speaking to local businesses who may be able to offer donations/grants. Please contact us if you are able to help in any way. We need to raise approximately £45,000.
14. To receive an update of the request to EHDC to place a sign on the verge near the Clapgate Pumping Station
The clerk requested permission from EHDC and the request was forwarded to the relevant person. A response is awaited.
15. To discuss the progress of the community bus petition
Mrs Webb has established that Albury can hire a community bus on Saturdays at a cost of £12 for the day plus 88p per mile driven. The bus holds 16 passengers and has wheelchair capacity. Volunteer drivers aged 25 to 70 with D1 or D2 driving licences are required. A return fair of £4.00 (£2.00 for concessions) has been suggested.  
16. To suggest agenda items for the Parish Council Meeting to be held Tuesday 6th September 2016 at 7.15pm at the Village Hall
Community bus, walking leaflet, playground grants, village sign    

The chairman closed the meeting at 7.30 pm

Meeting minutes 07.06.2016

Minutes of the meeting held Tuesday 7th June 2016, 19.00 hrs at the Village Hall

Present:  Cllr Benton, Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk)

The chairman opened the meeting at 7:30 pm

1. To receive and accept apologies for absence. Cllr Muller sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council Annual meeting held on Tuesday 3rd May 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in specific agenda points.
5. To receive petitions, comments and questions from the public.
 None.
6. To consider planning applications
3/16/1071/HH. The Old Post Office Cottage, Clapgate, Albury. Two storey rear extension. No comments.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 30/4/16, £30,277.62
Income: £0.00
Outgoings: As agreed 3/5/16, £473.12    
Balance at 31/5/16, £29,804.05
8. To agree payments due
Grasscutters & Co (allotment mowing) £65, Magi Associates (internal audit) £150, Total £215.00
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
The playground inspection is to be carried out from 4th July @ £41.50
A resident reported that the area in front of the Itch Lane/Albury Road noticeboard is very muddy at times.
The Catherine Wheel’s landlady and landlord reported that the number of HGVs passing through the village seems higher. They have offered the use of their patio for speed checks.
10. To discuss fibre broadband and compare services on offer
Cllr Clayden-Smith has contacted BT and Gigaclear. He has been informed that BT will not supply Fibre to the Premises (FTTP), only to the street cabinets (FTTC). They intend to offer BT Infinity 1, which gives a maximum 38mbps upload speed and 10mbps download speed. Gigaclear are offering FTTP and a range of packages from 50mbps up/download speeds, to 1GB upload/download speeds. For a copy of the full details please contact the clerk or see the file albury_exchange_broadband_options which has been uploaded to https://www.facebook.com/groups/AlburyVillage/
11.  To discuss the newly installed defibrillator, training and VETS
Cllr Murdoch has completed the first monthly check of the defibrillator. Community Heartbeat Trust has asked for a selection of dates on which to hold a training session. APC has suggested 28th June, 5th July or 26th July. When a date is agreed it will be advertised to the village.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that a budget of £150 be allowed to provide refreshments at the defibrillator training event. Unanimously agreed.
12. To discuss the pause in the planning application process for the A120 Little Hadham Bypass
The applicant is to survey the movement of Barbastelle bats along parts of the planned route throughout the summer, with a view to updating the planning application as necessary. The planning authority will then open a further consultation period, asking for views on any additional information submitted. At this point people will be able to provide further comments to the planning authority.
13. To discuss the progress of the Albury Parish walking leaflet
This is on-going.
14. To discuss the progress of the village hall playground refurbishment
The village tuck shop has so far raised £588 for this project. APC has received donations totalling £776 from the Albury Antiques Fairs organised by Brigitte Webster. Cllr Benton is currently filling in funding applications.
15. To discuss the progress of the community bus petition
Cllr Walne agreed to call County Hall to establish who the petition should be submitted to.
16. To discuss the possibility of installing a tall village sign on the verge near the River Ash, subject to establishing who owns the land
The clerk informed APC that East Herts County Council owns the land where Clapgate pumping station is sited and agreed to contact them to ask if it is possible to install such a signpost on the verge adjacent to this.
17. To suggest agenda items for the Parish Council Meeting to be held Tuesday 5th July 2016 at 7.15pm at the Village Hall
Bus petition, village sign, playground, defibrillator training, future community events,  allotment tenancy agreements.

The chairman closed the meeting at 8.45 pm

Meeting minutes (annual parish) 03.05.2016

ALBURY ANNUAL PARISH MEETING
Minutes of a meeting held Tuesday 3rd May 2016 at 20:15 hrs at the Village Hall

Present: Cllr Benton (chairman), Cllr Clayden-Smith, Cllr Muller, Cllr Murdoch,
Cllr Waples,  
In attendance: Mrs J Pettitt (parish clerk)

The chairman opened the meeting at 8.15 pm

1. To receive and accept apologies for absence. Cllr Walne sent apologies.

2. To receive the Albury Annual Report
The chairman read out the following annual update:

The Parish Council would like to thank the following people
•    Pam Blevins and her team who organised the Arts and Crafts Show, which raised £750 to put towards the village defibrillator
•    Maggie Vicary for another year of endeavouring to keeping Albury litter free
•    Pam Blevins for publishing our updates in the Albury Newsletter each month
Parish Council projects 2015-2016
•    Clearance and ongoing maintenance of the allotments (we have vacant plots if anyone is interested)
•    Arrangement of the annual safety inspection of the playground and obtaining quotes for a playground refurbishment
•    Continuing the relationship with HMWT to keep us informed of management plans of Patmore Heath
•    Providing grants to the following local groups: St Mary’s PCC, the Village Hall Committee and Albury 60 Plus
•    Responded to the A120 Little Hadham Bypass Planning Application
•    The second Annual Easter Egg Hunt. This was a huge success and so another is planned for next year
•    December and May village walks, followed by refreshments at the village hall. Both were popular so we hope to keep these up throughout the year.
•    Cllr Murdoch has secured a grant to produce an Albury Village Walks leaflet, which will be produced with the assistance of the Parish Paths Partnership
•    Our Albury signs were beginning to lose their lettering and so have been revamped
•    We have purchased a defibrillator which is soon to be installed at the village hall

3. Question time. None.

The chairman closed the meeting at 8.25 pm

Meeting minutes (annual APC) 03.05.2016

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of the annual meeting held Tuesday 3rd May 2016, 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Clayden-Smith, Cllr Muller, Cllr Murdoch and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

The vice-chairman opened the meeting at 7:25 pm

1. To elect a chairman for the year 2016/17 and sign Declaration of Acceptance of Office
Resolved, proposed by Cllr Waples, seconded by Cllr Clayden-Smith, to appoint Cllr Benton as Chairman for the year 2016/17. Unanimously agreed. Cllr Benton signed the declaration of acceptance of office.
2. To elect a vice-chairman for the year 2016/17 and sign Declaration of Acceptance of Office
Resolved, proposed by Waples, seconded by Cllr Clayden-Smith, to appoint Cllr Murdoch as Vice-Chairman for the year 2016/17. Unanimously agreed. Cllr Murdoch signed the declaration of acceptance of office.
3. To receive and accept apologies for absence. Cllr Walne sent apologies. Cllr Muller had sent notice that she would be late, and arrived at 7:35pm
4. To receive declarations of interest. None.
5. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 5th April 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
6. To receive reports on actions agreed at the last council meeting
Management of the “Bus Stop Green”  
As the land owner will allow APC to maintain the land under a licence agreement, but not to alter its appearance, APC have decided not to undertake management. The councillors acknowledged all the hard work that Dennis Peacock undertakes to keep the area looking neat and tidy. The councillors discussed an alternative site to place a central village sign post. The clerk is to try to establish who owns the verges by the River Ash bridge, as one of these may be a suitable area.
Other actions to be discussed in specific agenda points.
7. To receive petitions, comments and questions from the public.
Mrs Webb informed APC that she is having difficulty submitting her bus petition, as the person who would deal with the matter has left the county council.
Mrs Webb thanked APC on behalf of the 60 plus group for giving her the excess cream teas to share amongst them.
8. To consider planning applications
3/16/0792/LBC. Replacement windows at Willow View, Albury End, Albury. No comments.
3/16/0818/HH. Single story extension at Homestead, Clapgate, Albury. No comments.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/3/16 £30,674.67
Income: Precept £3,450.00
Outgoings: As agreed 5/4/16 £3,847.05    
Balance at 30/4/16 £30,277.62
10. o sign off the annual return and accounts previously circulated
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that annual return be signed. Unanimously agreed.
11. To consider the insurance renewal quote
Resolved, proposed by Cllr Benton, seconded by Cllr Murdoch, that the insurance be renewed with Community First @ £228.01. Unanimously agreed
12. To agree payments due
Cream Tea costs £138.11, APC Insurance £228.01, SLCC membership £77.00, Village Hall hire £30. Total £473.12
Resolved, proposed by Cllr Waples, seconded by Cllr Benton, that these payments be made. Unanimously agreed.
13. To receive the clerk’s report (for information only)
None.
14. To Receive an update of the 2nd May Walks and Albury Walking Leaflet
The May Walks and cream tea were a success. About 40 people joined the walks and a few more turned up just for the tea afterwards. Excess cream teas were given to Pam Webb to take to members of the 60 Plus group who had been unable to attend.
Cllr Murdoch reported on his meeting with the Parish Paths team, where an Albury Walks leaflet was discussed. A grant of £1000 is available to assist with the design and printing costs. The clerk has obtained a licence to use OS maps. Cllr Murdoch is going to seek quotes for the design.
15. To receive a defibrillator update
10 residents have expressed an interest in signing up for the Village Emergency Telephone System (VETS). Cllr Murdoch has arranged the installation of the defibrillator for 4th May 2016 by local electricians Dewsons, who have kindly offered to do this free of charge. Community Heartbeat Trust will arrange for it to be commissioned and also provide training on a date to be confirmed.
16. To receive an update of the village hall playground quotes
Playdale provided a quote of £59,899.40 +VAT and Wicksteed provided a quote of £59,950 +VAT. Both contain similar equipment. Playdale have also offered to assist with obtaining grants to help cover the costs.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, to ask Playdale to refurbish the playground. Unanimously agreed.
Resolved, proposed by Cllr Benton, seconded by Cllr Murdoch, that APC will contribute up to £15,000 from reserves towards the cost. Unanimously agreed.
17. To receive an update of the bus survey
Pam Webb has been informed that the person she should contact regarding the bus petition has left the county council. A new contact needs to be established.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 7th June 2016 at 7.15pm at the Village Hall
Walks leaflet, Playground, Bus petition, Verge owners, Village sign, Defibrillator, A120 Bypass

The chairman closed the meeting at 8:15 pm

Meeting minutes 05.04.2016

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday 5th April 2016 19.15 hrs at the Village Hall

Present:  Cllr Clayden-Smith, Cllr Muller, Cllr Murdoch and Cllr Walne.
In attendance: Mrs J Pettitt (parish clerk), and 4 member(s) of the public (MOP).

The chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. Cllr Waples and Cllr Benton sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 1st  March 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public.
The chairman of the 60 plus group told APC she has collected more names for the community bus petition (see item 15). A resident explained that 6 dwarf apple trees have been planted on the common land in front of their property due to the existence of honey fungus within their garden (see item 18). An MOP asked for information regarding the defibrillator (See item 12) and the A120 Bypass (see item 10.)
6. To consider planning applications
3/16/0319/HH. 6 The Bourne, Albury. Two storey side (previously agreed under 3/15/0427/HH) and single storey rear extension. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 29/2/16 = £30,580.40
Income: Interest £3.15, BT Wayleave £91.12
Outgoings: As agreed 1/3/16  £12.00    
Balance at 31/3/16 = £30,662.67
8. To agree payments due
Clerk’s Salary £704.36, Litter Picking £104, Easter Hunt goods £228.26, Clerk’s Expenses £12.77, HAPTC Subscription £319.66, Community Heartbeat Trust £2478.00. Total £3,847.05
Resolved, proposed by Cllr Muller, seconded by Cllr Murdoch, that these payments be made. Unanimously agreed.
A Barclays mandate change form was completed to add Cllr Clayden-Smith and Cllr Murdoch as signatories. Resolved, proposed by Cllr Muller, seconded by Cllr Walne, that the bank mandate form be amended. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident has reported that they believe the Village Hall Car Park is being misused. APC will investigate this.
10. To discuss the A120 Little Hadham Bypass and the A120 team’s request that East Herts planning department delay its determination of the application
APC has been informed that a delay has been requested by the applicant whilst the presence of bats at parts of the site is investigated. Other than a brief email (sent after two enquiries), APC has had no formal letter of response to its comments letter submitted in January.
11. To discuss the village walks planned for 2nd May and receive an update of the application for support to develop an Albury Parish walks leaflet
The clerk agreed to invite people via an event on the village FaceBook.
The village hall committee has requested a fee of £30 to hire the hall for this event.
Resolved, proposed by Cllr Muller, seconded by Cllr Clayden-Smith, that this fee be paid. Unanimously agreed.
Resolved, proposed by Cllr Muller, seconded by Cllr Clayden-Smith, that a budget of £200 be allocated to purchase the food and drink for the cream tea. Unanimously agreed.
Cllr Murdoch has secured a grant to support the development of an Albury walks leaflet. He is to attend a meeting on 29th April to discuss this further.
12. To receive an update of the defibrillator installation
The defibrillator and steel case both have arrived and will be installed as soon as possible. Community Heartbeat Trust will commission it and hold a training event for residents, on a date to be arranged. APC also need a group of volunteers from the village to enlist for a Village Emergency Telephone System (VETS). They must be willing to respond in the event of a Cardiac Arrest in the village to bring the defibrillator from the village hall to the patient, allowing the person who called 999 to remain with the patient. The clerk agreed to ask if an advert for volunteers can be placed in the newsletter.
13. To receive an update of the Easter Egg Hunt held on Saturday 26th March 2016  
This was a great success; approximately 90 children participated. APC would like to thank Bella Clayden-Smith, Lexi Clayden-Smith and Harrison Walne for their much appreciated help throughout the day.
14. To receive an update of the village hall playground quotes
Postponed to a future agenda.
15. To receive an update of the bus survey
Cllr Walne has established who to submit the community bus petition to and agreed to forward the details to Mrs Webb.
16. To receive an update regarding the ‘Bus Stop Green’
Cllr Muller has re-opened negotiations via Savilles and is awaiting further details.
17. To discuss Albury historical photographs
Cllr Murdoch has some photographs which are to be reviewed for upload to the village website.
18. To discuss trees planted at Patmore Heath
The councillors agreed that the trees can remain. If APC receive any complaints from residents or HMWT, then the matter will re-addressed.
19. To suggest agenda items for the Annual Parish Council Meeting and Annual Meeting of the Parish to be held Tuesday 3rd May 2016 at 7.15pm at the Village Hall
Walks leaflet, A120 Bypass, defibrillator, playground, bus petition, Annual return/accounts

The chairman closed the meeting at 8.20 pm

Meeting minutes 01.03.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 1^st March 2016 19.15 hrs at the Village Hall 

Present: Cllr Benton, Cllr Clayden-Smith, Cllr Walne and Cllr Waples.

In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

1. To receive and accept apologies for absence. Cllr Muller and Cllr Murdoch sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 2nd February 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public.
See point 14.
6. To consider planning applications
3/16/0209/LBC. Heath End Cottage, Patmore Heath, Albury. Repair work and renovation to the sole plate, external and internal walls, ceilings and floors. No comment.
3/16/0219/VAR. Heath End Cottage, Patmore Heath, Albury. Variation of Condition 2 (approved plans) of planning permission 3/15/2172/FUL: Change of use of paddock to residential curtilage and the erection of garage – All application drawings to indicate same size of garage. No comment.
3/16/0362/HH. 4 Mansfield Cottages, Clapgate, Albury. Proposed single storey side extension with balcony at first floor level involving demolition of single storey side extension. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/1/16, £30580.40
Income: £0.00
Outgoings: £0.00    
Balance at 29/2/16, £30580.40
8. To agree payments due. D Muller Design for Easter Egg Hunt Poster, £12.00
9. To consider quotes received.
The internal auditor, Magi Associates, has quoted the same price as last year, £125 +VAT.  Resolved, proposed by Cllr Walne, seconded by Cllr Clayden-Smith, that Magi Associates should undertake this year’s internal audit at a cost of £125+VAT. Unanimously agreed.
D Muller Design has estimated £50 for the transparency website changes. a few other necessary changes may arise so it was agreed that in total £100 be set aside.
Resolved, proposed by Cllr Waples, seconded by Cllr Walne, that D Muller Design should undertake the required website changes up to a total cost of £100. Unanimously agreed.
10. To receive the clerk’s report (for information only)
We have received notification of a consultation for an A120 Standon Bypass which will run until 28th March 2016. See www.hertsdirect.org/a120standon, call 0300 123 4040 or email A120standon@hertfordshire.gov.uk
11. To receive an update of the defibrillator purchase and installation
Cllr Clayden-Smith has received the defibrillator. There has been a delay in the production of the steel case. A quote for installation is pending.
12. To receive an update of the Easter Egg Hunt to be held on Saturday 26th March 2016  
This will be held at Patmore Heath from 11am till 1pm. The clerk will purchase 100 chocolate eggs. Posters will be placed around the village and at the school. Village children/grandchildren and Albury School children are welcome to join in this free event.
13. To receive an update of the village hall playground quotes
Playdale have quoted £60,000 for a substantial redesign with mostly new equipment. Two other companies are yet to visit and quote.
14. To receive an update of the bus survey
Mrs Webb, chair of the 60 Plus group, has gathered information indicating that at least 40 school aged children and approximately 30 people age 65+, are severely affected by the cancellation of the 5.30pm bus from Bishop’s Stortford. She agreed to forward her findings to APC, and Cllr Walne agreed to speak to the County Council to find out about a community bus service.
15. To receive an update regarding the ‘Bus Stop Green’
Postponed to future agenda.
16. To allocate specific responsibilities to councillors in line with new transparency legislation
Councillors discussed individual responsibilities. The details will be published under Albury Parish Council/Contacts on www.alburyvillage.co.uk once they have been formalised. Any queries should be directed to alburyparishclerk@hotmail.co.uk.
17. To discuss Albury historical photographs
Postponed to future agenda
18. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 5th April 2016 at 7.15pm at the Village Hall
Defibrillator, Bus Stop Green, Historical photos, Easter Egg Hunt, Community Bus, A120 bypass, May 2nd village walks, Annual Return, Annual meetings

Meeting minutes 02.02.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2^nd February 2016 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Muller, Cllr Murdoch, and Cllr Waples.

In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Cllr Benton and Cllr Walne sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 12th January 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public.
See point 14.
6. To consider planning applications
3/16/0093/HH. Heath End Cottage, Patmore Heath, Albury. Proposal: Two storey rear extension, pitched roof over link to garage and alterations to fenestration. (Amended scheme). No Comment.
3/16/0094/LBC. Heath End Cottage, Patmore Heath, Albury. Proposal: Two storey rear extension, pitched roof over link to garage and alterations to fenestration. Internal alterations to include removal of existing walls, creation of doorways and removal of existing ground floor bathroom and W.C.  (Amended scheme) No Comment.
3/16/0144/HH. 6 The Bourne, Albury. Proposal: Two storey side extension to replace existing single storey extension (amendment to Lpa ref 3/15/0427/HH) No Comment.
3/15/2549/LBC. Brooms Farm, Upwick Green, Albury. Proposal: Insertion of central double glazed doors and boarded shutters in North and South elevations. Internal alterations to allow new study, bedroom and bathroom. No Comment.
3/15/2548/HH Brooms Farm, Upwick Green, Albury. Proposal: Insertion of central double glazed doors and boarded shutters in North and South elevations. No Comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 5/1/16, £31748.76
Income: £0.00
Outgoings: those agreed 12/1/16, £1168.36
Balance at 31/1/16, £30580.40
8. To agree payments due. None
9. To receive the clerk’s report (for information only). None
10. To discuss the progress of the first defibrillator purchase and supporting fund raising for a second defibrillator
A defibrillator was ordered on 21/1/16 and is due to be delivered within 3 weeks. Payment of £2040 + VAT is due after installation. This includes a village emergency telephone system for the first year. £750 of this cost was raised at the Arts and Crafts Fair in October and APC will meet the rest of the cost. Cllr Murdoch has organised a local electrician to quote for the installation. Our insurers have confirmed the defibrillator will be covered until renewal and then will add £15 to the policy price for the following years cover. Resolved, proposed by Cllr Murdoch, seconded by Cllr Muller, that APC will pay up to a maximum of £500 for the installation. Unanimously agreed.
Cllr Murdoch’s wife is raising money to purchase a further defibrillator and the councillors agreed that APC will support this. A list of volunteers for the emergency phone system is to be collated.
11. To confirm the date and planning of the Easter Egg Hunt and agree a budget
An Easter Egg Hunt will be held on Saturday 26th March from 11am until 1 pm, at Patmore Heath. The clerk agreed to ask if an advert can be placed in the Albury Newsletter. It was agreed to ask David Muller if he can amend last year’s poster.
Resolved, proposed by Cllr Waples, seconded by Cllr Muller, that a maximum of £500 be set aside to fund the day.
12. To discuss the Albury 60 plus group  
Mrs Webb is to forward a copy of the 60 plus program.
13. To discuss options for the village hall playground
Cllr Benton is meeting with 3 companies who will prepare quotes. The village tuck shop has raised money to put towards the playground and if we can pool money with other village fund raising groups we can then apply for fund matching grants from large organisations such as National Lottery and Biffa.
14. To discuss a recent local bus survey organised by the 60 plus group
Mrs Webb has been conducting a survey and has had 24 responses so far from people who rely on a bus service. She will update us with further information when it is available
15. To receive an update of the Christmas Walks
As these were so successful more walks will be held on Monday 2nd May 2016 at 1pm. These will be followed by a cream tea at the village hall at 4pm. Cllr Murdoch has registered Albury’s interest in producing a leaflet of local walks, for which a grant of up to £1000 may be applied for. Cllr Murdoch is to ask the Countryside Access Officer for an update on footpaths in contention near Hixham Hall, as new ‘Private’ signs have been erected.
16. To discuss the outcome of APC managing the ‘Bus Stop Green’
An agreement has yet to be reached. Cllr Muller is to follow up on progress with the agent.
17. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 1st March 2016 at 7.15pm at the Village Hall
Playground, Village walks, Year end accounts and Audit, Easter Egg Hunt, Albury historical photos, Website and transparency, Bus service, Bus stop green, Footpaths, Defibrillator

The chairman closed the meeting at 8.30 pm

Meeting minutes 12.01.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 12th January 2016 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Cllr Muller sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 3rd November 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk has been liaising with the 60 Plus group to set a date for the buffet lunch. They will confirm a date after their meeting on 18th January.
The clerk emailed Martin Render and left a voicemail after a missed call but is yet to speak to him regarding the installation of a defibrillator. Cllr Murdoch agreed to follow up on this.
The clerk applied for transparency funding and APC have now received £662.45
Other actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
See item 11.
6. To consider planning applications below and any received between 7th and 12th January 2016
3/15/2519/HH. 7 Parsonage Lane, Albury. Widening of existing crossover and realignment of retaining wall. No Comment.
7. To agree to the planning consultant fee of £360 for the APC formal response to the A120 Little Hadham bypass planning application
A planning consultant prepared a formal response for Albury which was submitted before the deadline of 7th January 2016.
Resolved, proposed by Cllr Benton, seconded by Cllr Walne, that the fee of £360 be made. Unanimously agreed.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/10/15: £32031.21
Income:  Art club donation, £750.00; Transparency funding, £662.45; Interest, £3.15
Outgoings: those agreed 3/11/15, £1484.00; poppy wreath, £20.00; Christmas walks food £124.05; Pre- agreed allotment maintenance, £70.00
Balance at 5/1/16: £31748.76
9. To agree payments due
Clerks salary £704.36, Litter picking £104, Planning consultant fee £360, Total: £1362.41
Resolved, proposed by Cllr Benton, seconded by Cllr Clayden-Smith, that these payment be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
We received an offer of a defibrillator from the local fire brigade with possible funding from Cllr Graham McAndrew.
HAPTC notification of annual subscription fee for April 2016 – £319.66
Precept forms received for completion by 15th January.
11. To discuss a resident’s queries regarding the parish council’s finances and spending
In answer to a residents queries, the clerk confirmed that with regards to the Local Government Act 1972 section S137, APC may make spend a £3341 for purposes for which they have no specific statutory expenditure. This is calculated at £7.36 per elector of which Albury has 454. So far in this financial year APC has spent £1305 under S137.
12. To discuss and agree this year’s budget and precept
The clerk estimated the budget required for the next financial year to be £7,980. The council examined the budget sheet and it was agreed that the precept should be set at the same amount as for the last year.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that the precept be set at £6,900. Unanimously agreed. The clerk filled in the precept form which was duly signed.
13. To discuss Grasscutters proposed allotment maintenance costs for this year of 6 cuts at £65/cut, totalling £390 for the year
All agreed that Grasscutters and Co are doing a splendid job and that the quote for the next year is reasonable. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that Grasscutters continue to mow the allotments at the price quoted. Unanimously agreed.
14. To discuss the quote for essential playground maintenance of £2000
The councillors discussed the quote and agreed that rather than spend this money on maintenance, it would be better to get some quotes for a full refurbishment. Cllr Benton agreed to look at some options.
15. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 2nd February 2016 at 7.15pm at the Village Hall
Defibrillator purchase, maintenance, further defibrillators
Playground refurbishment
60 Plus buffet lunch
Local bus survey
Update on the Christmas Walk
Easter Egg Hunt
Update on the bus stop green

The vice-chairman closed the meeting at 8:25 pm

Meeting minutes 03.11.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday 3rd November 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Muller (chairman), Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 4 members of the public (MOP).

The chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. Apologies were accepted from Cllr Murdoch and Cllr Clayden-Smith
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 6th October 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked who will lay a wreath at the memorial service on behalf of APC on Remembrance Sunday. The chairman said a parish councillor will be at the service to do so.
An MOP told APC about the lack of public transport service in the village. The chairman agreed to investigate other options.
An MOP asked for an update regarding HMWT’s management plan for Patmore Heath. The chairman informed him that APC and HMWT were to meet after this APC meeting to discuss the plan.
An MOP suggested a village defibrillator could be placed in the phone box at Clapgate as this is a central point in the village. APC agreed to consider this location.
6. To discuss the request for a donation towards the maintenance of the churchyard
The councillors discussed the fact that APC annually contribute £600 towards the costs of maintaining the churchyard. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that £600 be donated towards churchyard maintenance. Unanimously agreed.
7. To consider planning applications below and any received between 30th September and 6th October 2015
3/15/2021/FUL. The Bothy, Albury Hall Park, Albury. Proposal: Change of     use of existing paddock to residential garden with proposed new entrance gates and driveway to consented house approved under LPA Ref : 3/14/1012/FP. NO COMMENT.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/09/15 £33,091.66
Income: £0.00
Outgoings: as agreed 1/9/15 £1050.45, 15/10 Stansted Airport Trust SO £10.00          
Balance at 31/10/15 £32,031.21
9. To agree payments due
Skip hire £200, amendment to village signs £594, Art Show raffle prize £50, Website maintenance £40. Total: £884.00
Resolved, proposed by Cllr Benton, seconded by Cllr Muller, that these payment be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
The clerk had nothing specific to report.
11. To discuss village defibrillators and fund matching monies raised at the Arts & Crafts Show
The Albury Art and Craft Show donated £750 towards the purchase of a defibrillator.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that APC match this amount. Unanimously agreed.
It was decided that the best position for a defibrillator is at the village hall (with the village hall committee’s permission, which the clerk will seek).
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that a community defibrillator be purchased and sited at the village hall. Unanimously agreed.
The clerk is to contact Community Heartbeat Trust to provide and install a defibrillator.
12. To confirm the date of the Christmas walks, agree a budget for refreshments, and agree who is helping and in what capacity
The agreed date is Wednesday 30th December. The walks will commence from the village hall at 10.30am.  Refreshments will be served at the village hall from 12pm. There will be 3 or 4 routes, depending on the number of participants.
Resolved, proposed by Cllr Benton, seconded by Cllr Muller, that a budget of £500 be set aside for the refreshments. Unanimously agreed. The drinks will be purchased on a ‘sale or return’ basis.
13. To receive an update on the Albury Arts and Crafts Show
The Arts and Crafts show was a great success. £750 of the money raised has been donated to the parish council to put towards the purchase of a village defibrillator. The parish council would like to thank Pam Blevins, Brigitte Webster and everyone else involved in the organisation of the event. Thank you also to Cllr Muller, Cllr Waples, Pam Blevins, Brigitte Webster, Akasha Wellness and The Catherine Wheel for donating prizes for the raffle.
14. To discuss the arrangement of a coffee morning for the Albury 60 Plus group
The 60 plus group team have suggested that a buffet lunch at 12 noon might suit the group better. The clerk is to approach the Catherine Wheel for a quote. APC will publicise the event to hopefully encourage new members to join the group.
15. To discuss the possibility of APC contributing towards the cost of new fire doors at the village hall
The councillors agreed that they would consider match funding the amount raised by the village hall committee.
16. Discuss transparency funding application to cover the cost of website maintenance, new printer etc
The councillors agreed that the clerk should submit a funding application for these costs.
17. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 12th January 20156 at 7.15pm at the Village Hall
Defibrillator, village hall fire doors, precept