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Meeting minutes 12.06.2017

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 12th June 2018, 19.15 at the Village Hall

 

Present: Cllrs Kent, Murdoch, Walne, Cllr Waples and Wheatley.
In attendance: Mrs J Pettitt (parish clerk), and 6 members of the public.

The chair opened the meeting at 7.17 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Cllr Wheatley.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 15th May 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. Councillor Kent to sign a declaration of acceptance of office
This was duly signed by Councillor Kent and the clerk
5. To receive reports on actions agreed at the last council meeting
These will be reported in specific agenda points.
6. To receive petitions, comments and questions from the public.
A member of the public asked if a hedge adjacent to their property on parish council land could be cut. The parish council agreed to raise this with East Herts Council as they maintain the hedges in that area. A member of the public pointed out that the strip of land between the allotment gardens and the Bourne is overgrown and full of allotment waste. The parish council agreed to get a quote for clearing the area.
7. To consider planning applications
3/18/1199/FUL Demolition of Atcost barn (Range 2) and conversion of Dutch barn (Range 1) to provide two dwellings, construction of two cycle stores and improvements to the existing access track onto Albury Road. At High Hall Barn, Clapgate, Albury.
Concerns were raised regarding the removal of a hedge to allow for visibility splays and the loss of an agricultural building. The parish councillors are to formulate a comment to submit by the deadline of 22nd June.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 14/5/2018 £31,265.90
Income: Bank interest £12.61 Cancelled cheque 101124 £38.00
Outgoings: As agreed 12/5/18 £680.80
Balance at 11/6/2018 £30,635.71
Balance per bank statements £31,055.71 – £30,635.71 = £420
Unpresented cheques to date: 101133 £38.00, 101134 £382.00, Total £420.00
9. Agree payment of £35 to register with the Information Commissioner’s Office
The clerk circulated information regarding this registration prior to the meeting.
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that Albury Parish Council register with the ICO at a cost of £35. Unanimously agreed.
10. To agree payments due
ICO £35, Re-issue returned cheque to Markwell Glass (fire-exit doors balance) £382. Total £417.
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that these payments be made. Unanimously agreed.
11. Complete mandate change forms to amend bank signatories
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that a new mandate form be completed and signed. Unanimously agreed.
12. To receive the clerk’s report (for information only)
A local parent asked the clerk what is happening with the playground refurbishment.
13. To discuss actions taken to conform with new General Data Protection Regulations
The councillors signed the Data Protection Policy previously circulated.
The parish council are to register with the Information Commissioner’s Office which upholds information rights in the public interest, promoting openness by public bodies and data privacy for individuals. The website cookies policy has been updated. Those on the email circulation list were asked if they wanted to continue to be included on the list.
14. To discuss again the Albury Newsletter Editor’s request for the parish council to take over responsibility for its production
The editor said she will continue if someone else will take over distributing to the people who deliver the newsletters. Councillor Kent offered to take on the distribution.
15. To discuss the progress of the traditional village sign project
The clerk has received information from Geoff Williamson and Graham McAndrew. The clerk will circulate this to all councillors to consider.
16. To discuss the progress of the discussions with HCC with respect to the hole in the bridge at Patmore Heath
Councillor Murdoch has spoken to the Land Registry and is waiting for them to forward information regarding ownership and responsibility for the section of road concerned.
17. To discuss parking issues in the village hall car park and at Patmore Heath
Village hall parking has improved and the illegally parked car has been removed. HMWT forwarded a draft of a new sign to be installed at Patmore Heath. This clarifies where parking is permitted.
18. To discuss the possibility of installing radar speed signs each end of the village
The clerk from Stocking Pelham forwarded details of the parish councillor who organised their radar speed signs. The clerk will contact her for more information.
19. To discuss the cost of a walks leaflet reprint and whether to request a reprint
The first print run cost £618 for the printing and folding of 3500 leaflets. Councillor Murdoch emailed the HCC person who originally assisted with the creation and printing originally and is awaiting a reply.
20. To discuss the councillor vacancy and hear from any interested parties
Norman Davis, a resident of Albury, expressed an interest in the position of councillor
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that Norman Davis be co-opted to fill the vacancy. Unanimously agreed.
21. To suggest agenda items for the Parish Council Meeting to be held Tuesday 3rd July 2018 at 7.15pm at the Village Hall
Pay internal auditor and D Muller, village sign, playground committee, hole at Patmore Heath, radar speed signs, newsletter, Patmore Heath parking and new sign. Councillor Walne will not be at the next meeting.

The Chair closed the meeting at 8.50 pm

Meeting minutes 02.05.2017

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of the annual meeting held Tuesday 2nd May 2017, 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

The vice-chairman opened the meeting at 7:25 pm

1. To elect a chairman for the year 3017/18 and sign Declaration of Acceptance of Office
Resolved, proposed Cllr Clayden-Smith, seconded by Cllr Murdoch to appoint Cllr Benton as Chairman for the year 2017/18. Unanimously agreed.
Councillor Benton was not present at this meeting. He will be asked to sign the declaration of acceptance of office at the next meeting.
2. To elect a vice-chairman for the year 2017/18 and sign Declaration of Acceptance of Office
Resolved, proposed Cllr Waples, seconded Cllr Walne to appoint Cllr Murdoch as Vice-Chairman for the year 2017/18. Unanimously agreed. Cllr Murdoch signed the declaration of acceptance of office.
3. To receive and accept apologies for absence.
Apologies were received and accepted from Cllr Benton.
4. To receive declarations of interest. Cllr Murdoch declared an interest in point 8.
5. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 4th April 2017. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
6. To receive reports on actions agreed at the last council meeting
A new printer has been purchased @£44.98.
7. To receive petitions, comments and questions from the public.
Mrs Webb confirmed she will be attending a community transport conference on 19th May to enquire about funding for a community bus. Mrs Webb is also helping to set up a 50+ exercise at the village hall which will be held each Monday from 11am til 12 noon. All proceeds will go towards the costs of running the village hall. The clerk mentioned that the village hall committee are organising a table top sale at the hall on 3rd June from 11 til 1pm. Mrs Webb will be helping to organise an afternoon tea at the hall on 4th June to raise funds for St Mary’s Churchyard.
8. To consider planning applications
3/17/0797/HH. Single storey side/rear extension at South Cottage, Clapgate, Albury.
No comment.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 3/4/17 £33,251.63
Income: Precept £3,450.00
Outgoings: As agreed 4/4/17 £5,379.72    
Balance at 2/5/17 £31,321.19
10. To sign off the annual return and accounts previously circulated
Resolved, proposed Cllr Murdoch, seconded Cllr Clayden-Smith that the annual return be signed. Unanimously agreed.
11. To consider the insurance renewal quote
The quote is £224.59. Resolved, proposed Cllr Waples, seconded Cllr Walne that the insurance be renewed with Community First @ £224.59. Unanimously agreed.
12. To consider the SLCC renewal quote
The clerk told the councillors that she has never contacted SLCC or made use of any service offered by them. It was agreed that membership should not be renewed.
13. To agree payments due
APC Insurance £224.59, Chocolate Eggs £152, Printer £44.98, Plants £46.95. Total £468.52
Resolved, proposed Cllr Waples, seconded Cllr Clayden-Smith that these payments be made. Unanimously agreed.
14. To receive the clerk’s report (for information only)
Leftover eggs from the Easter Egg hunt were sold to raise £30. This was used to buy the village hall a first aid kit and accident record book.
A donation has been received from Mr and Mrs Moase to put towards the purchase of a second defibrillator.
15. To review Standing Orders and Financial Regulations
These were reviewed and no changes made. Cllr Waples signed the financial regulations as she had not been present at the meeting when these were previously updated.
16. To discuss and agree a budget for a new parish council laptop
Resolved, proposed Cllr Murdoch, seconded Cllr Clayden-Smith that the clerk should purchase a new laptop up to a cost of £500. Unanimously agreed.
17. To discuss the progress of the traditional village sign project
Highways recommended that APC apply for planning permission before they survey the site. The clerk agreed to forward the title deed information to Cllr Waples. The councillors discussed that the cost of a sign and installation could amount to £5,000. Cllr Waples agreed to ask the design company she previously contacted for quotes.
18. To receive an update of the Albury walks leaflet
The leaflet is with the printers. There will be an article about it in Hertfordshire Life in June. APC will organise a walk from the leaflet on Sunday 9th July.
19. To receive a playground funding update
Postponed.
20. To discuss the progress of changing to a WordPress website
Cllr Clayden-Smith suggested that he maintain the current website rather that replacing it with a WordPress site. The clerk agreed to ask the designer for the relevant access.
21. To discuss the second defibrillator installation and a defibrillator training date
The defibrillator has been paid for and is on order. Once it is in place a date will be confirmed for training.
22. To suggest agenda items for the Parish Council Meeting to be held Tuesday 7th June 2016 at 7.15pm at the Village Hall
Walks leaflet and walk on Sunday 9th July, Playground funding, Defibrillator training date, Village signpost, Gigaclear, parish council vacancy

Meeting minutes 04.04.2017

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of the meeting held Tuesday 4th April 2017, 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Murdoch and Cllr Waples
In attendance: Mrs J Pettitt (parish clerk)

The chairman opened the meeting at 7:20 pm

1. To receive and accept apologies for absence. Councillor Clayden-Smith and Councillor Walne sent apologies both due to prior work commitments. These were accepted by the councillors present.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 7th March 2017.
Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk confirmed that two new water boilers had been purchased for the village hall @£147.50
5. To receive petitions, comments and questions from the public. None.
6. To consider planning applications.
3/17/0763/HH. 2 Gravesend Cottages, Gravesend, Albury. Single storey and two storey rear extensions and single storey side extension. No comment.
3/17/0596/LBC. River Cottage, Mill Lane, Albury. Single storey timber-framed and weather-boarded extension with pitched slate roof incorporating a bathroom. Removing built up ground surrounding external walls. Raising first floor ceiling height. Overhauling windows and doors throughout. Creating access to un-used void. Introduction of services to include water, electricity, oil and foul drainage. Installation of an external boiler and oil tank. 2no new ground floor window openings. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 7/3/17 £31,424.42
Income: Reclaimed VAT £1,547.14, Wildlife Talk (tickets/bar) £653.45, BT Wayleave £91.12
Outgoings: As agreed 7/3/17 minute 8: £235.50 As agreed 7/3/17 minute 17:£199.00            
       VAT owed to Govresources £30.00
Balance at 3/4/17 £33,251.63
8. To agree payments due
Clerk’s salary £711.36, Litter picker 1 £130, Litter picker 2 £130, J Pettitt for 2 water boilers £147.50, J Pettitt for Easter Egg Hunt presents/bags £100.22, PMA for Walks Leaflet design £744, CHBT defibrillator £2290.14, Donation to HMWT £759.11, HAPTC subs £332.39, Graham’s Taxis £35. Total £5,379.72
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
Councillor Muller sent a letter of resignation which was circulated to the councillors. A resident has requested permission to install a water harvester on his allotment plot.
10. To discuss the popularity of the Community Taxi on 25/3/17 and 1/4/17
Five people used the service on 25/3/17 and three used it on 1/4/17. We are still awaiting a response from Furneux Pelham parish council regarding sharing the service. The clerk agreed to follow this up.
11. To receive an update of the success of the Russell Savory wildlife talk and sign a cheque for £700 to present to HMWT
This was a great success. 100 tickets were sold and many people have reported that they enjoyed the event. Ticket sales, refreshment sales and a raffle raised £759.11. Ray and Judi Murdoch were reimbursed £105.66 for refreshment purchases and £653.45 was banked. The village hall hire fee was waived and APC had previously agreed to pay for the refreshments so the full £759.11 can be donated to HMWT.
Resolved, proposed Cllr Murdoch, seconded by Cllr Benton, that £759.11 should be donated to HMWT specifically for use at Patmore Heath. A cheque was duly signed.
12. To discuss the cost and dimensions of a traditional village sign, and the response from Highways regarding the site for possible installation
Highways require details of the sign design to get an understanding of the type and size of foundation needed. They suggested we wait until after the Council Elections and then the incoming County Councillor may wish to support us by facilitating / supporting designs, site assessments etc.  The site needs to be assessed by Highways for suitability. Cllr Waples has had quotes ranging from £3,000 to £5,500 excluding installation. There are varying designs with and without brick plinths. The clerk agreed to ask Highways if they could survey the site for suitability.
13. To receive an update of the Gigaclear FTTP installation schedule
Due to an increase in the number of surrounding villages that have signed up, Gigaclear have had to go back to the design stage to look at increasing the size of the fibre cable to be routed here from Hunsdon. We are awaiting a new installation schedule. BT are yet to release a date for the Albury exchange upgrade to fibre.
14. To receive an update of the Albury walks leaflet
We have now received the invoice for the design of the leaflet. A minor update to the map was required and it is now ready to print.
15. To receive an update of the 2nd defibrillator purchase
The order has been placed and the invoice received. We are expecting news of a delivery date. Another training session for locals will be booked and announced soon.
16. To discuss changing the village website to a WordPress site to make it easier for the parish council to self-manage
Postponed to a future agenda.
17. To agree on a printer to purchase and set a budget for a new parish council laptop
The clerk circulated the details of an HP-Envy printer for £45. A suitable laptop will cost in the region of £450-£500. We have previously received funding from the HAPTC which will cover these costs.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that the clerk purchase the printer @£45. Unanimously agreed.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that a budget of up to £500 be set for the purchase of a new laptop. Unanimously agreed.
The clerk agreed to continue research into a suitable laptop and provide further details to the councillors. The clerk agreed to order the printer.
18. To discuss the progress of the village hall playground fund raising
Cllr Benton has almost completed the funding applications. Each one has required a 3000 word explanation of how a new playground will benefit Albury. Playdale are ready to supply and fit the equipment they have quoted for.
19. To discuss whether to buy dog waste bins, numbers and locations
The councillors discussed this and decided that bins would spoil the appearance of the area and they would prefer to spend the money on more worthy projects.
20. To suggest agenda items for the Annual Parish Council Meeting to be held Tuesday 2nd May, 2017 at 7.15pm at the Village Hall
Election of chair and vice-chair, approve and sign the Annual Return, review Annual insurance policy, review standing orders and financial regs, WordPress website,

The chairman closed the meeting at 8:15 pm

Meeting minutes 07.03.2017

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of the meeting held Tuesday 7th March 2017, 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples
In attendance:Mrs J Pettitt (parish clerk) and 2 members of the public (MOP).

The vice-chairman opened the meeting at 7:20 pm

1. To receive and accept apologies for absence. Councillor Benton sent apologies. No word from Councillor Muller.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 7th February 2017.
Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk asked if David Muller could upload the Wildlife Talk poster to the village website, which he did on 10/2/17. The clerk asked Highways if Albury could have deer warning signs. The response was that signs are only placed where we can demonstrate that there is a known deer crossing point.
5. To receive petitions, comments and questions from the public
A resident asked about the progress of adopting the telephone kiosk to use as a library. The clerk informed her that APC’s application has been accepted and further details are expected soon.
6. To consider planning applications. None.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 7/2/17 £29,563.92
Income: HCC Locality Budget grant £1,000.00 (towards boiler), Groundwork East grant £1,000.00 (towards walks leaflet)
Outgoings: As agreed 7/2/17: £139.50
Balance at 7/3/17 £31,424.42
8. To agree payments due
D. Muller designs £117.00, Graham’s Taxis £118.50. Total £235.50
Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A grant of £1000 towards the cost of producing the walks leaflet has been received from Groundwork East. A VAT reclaim for £1547.14 has been submitted to HMRC.
10. To discuss the possibility of continuing the Saturday Community Taxi service
The first trial finished on 25th February. The total cost to APC was £403. The clerk has asked if Furneux Pelham Parish Council is interested in sharing the service and is awaiting an answer. Mrs Webb said the taxi may have attracted more custom in the summer months. Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that the trial should continue for a further 13 weeks. Unanimously agreed. The clerk agreed to ask Graham’s Taxis if they would be interested in continuing the service.
11. To set a budget for refreshments for the wildlife talk on 18th March
Raffle tickets, tea, coffee, milk, cups, glasses, plates, wine and cake ingredients are to be purchased by Cllr Murdoch, who will be reimbursed. Resolved, proposed by Cllr Waples, seconded by Cllr Walne, that a budget of up to £200 be allowed for these purchases. Unanimously agreed. Cllr Murdoch mentioned that new urns are required at the village hall as the old urn no longer functions. Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that two new urns be purchased at a maximum cost of £160. Unanimously agreed. The clerk agreed to buy the urns and will be reimbursed.
12. To discuss the price of a second defibrillator and a delivery/installation schedule
A second defibrillator and cabinet will cost approximately the same as the first one purchased, which was £1195 + VAT.  APC has received £1000 from the locality budget and has previously agreed to match this amount. The VAT will be reclaimable. Resolved, proposed by Cllr Clayden-Smith, seconded by Cllr Murdoch, that a second defibrillator should be ordered from the Community Heartbeat Trust. Unanimously agreed.
13. To reconsider the location for a traditional village sign and pursuing a planning application and quotes
The councillors discussed positioning the sign by the back entrance to the allotment gardens. The whole area needs tidying, including painting the railings on the River Ash bridge and clearing the surrounding land. The clerk agreed to get quotes for this work. Cllr Waples agreed to look into submitting a planning application for the sign.
14. To receive an update of the Albury Parish walks leaflet
A grant of £1000 has been received from Groundworks East. Cllr Murdoch is waiting for a response to his request for the bill and as to when the leaflet will be printed. The clerk agreed to chase the relevant department.
15. To discuss the progress of the village hall playground fund raising
Postponed in the absence of Cllr Benton.
16. To set a date and budget for May village walks
Due to the lack of available councillors to organise May walks, it was suggested that walks could be organised in the Autumn. This will be discussed at the next meeting.
17. To discuss extending the warranty for the village hall boiler to 5 years @ £199
The councillors agreed that extending the warranty from 2 to 5 years was worth doing.
Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that the extended warranty be purchased @£199. Unanimously agreed. A cheque was duly signed.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 4th April 2017 at 7.15pm at the Village Hall
New laptop/printer for APC, Playground refurbishment, Walks leaflet, Village sign/planning permission/area tidy up, 2nd defibrillator, community taxi, news of the wildlife talk fund raiser, Gigaclear update

The vice-chairman closed the meeting at 8:05 pm

Meeting minutes 07.02.2017

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of the meeting held Tuesday 7^th February 2017, 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Murdoch and Cllr Walne
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP).

The vice-chairman opened the meeting at 7:15pm

1. To receive and accept apologies for absence. Apologies were received from Cllr Waples and Cllr Benton. No word from Cllr Muller.
2. To receive declarations of interest. Cllr Walne declared an interest in the planning application, point 6.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 10th January 2017. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed. Cllr Murdoch also re-signed the November 2016 minutes as the previously signed copy was misplaced.
4. To receive reports on actions agreed at the last council meeting. None
5. To receive petitions, comments and questions from the public. None.
6. To consider planning applications
3/16/2771/HH and 3/16/2772/LBC Extension of roof at rear to form loggia at The Beeches, Albury Lodge Estate. Cllr Walne left the room. The remaining councillors agreed they had no comments to make. Cllr Walne returned.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 10/1/17, £32,366.99
Income:     HCC grant £1,000.00
Outgoings: As agreed 7/1/17: £1,187.07 As agreed 26/1/17: £2,616.00                      
Balance at 7/2/17,  £30,217.92
8. To agree payments due. Graham’s Taxis, £129.50
Resolved, proposed by Cllr Clayden-Smith, seconded by Cllr Murdoch, that this payment be made. Unanimously agreed.
9. To agree to amend APC’s Financial Regulations to increase the amount of an emergency payment to £3,000
Due to the extenuating circumstances, the parish councillors agreed via email that the clerk was authorised to increase the value of an emergency payment to £3,000.00 The councillors signed the amended Financial Regulations. (See point 13)
10. To receive the clerk’s report (for information only)
Councillor Graham McAndrew helped us secure a grant of £1,000 from HCC towards the cost of a second village defibrillator. He has also helped us to secure a further grant of £1,000 from HCC towards the cost of replacing the village hall boiler.
Highways are to determine if the Albury road is wide enough to have central white line near to the Barncroft junction after a resident’s enquiry.
11. To confirm the precept for 2017/18 and sign the precept form
The precept was discussed at the 10th January parish council meeting. Resolved, proposed by Cllr Murdoch, seconded by Cllr Clayden-Smith, that the precept be set at £6,900. Unanimously agreed.
12. To receive an update of the Saturday taxi service popularity
The bill to date to APC has been £322.50 of the total cost of £450 for 9 return journeys. The company has collected £127.50 in fares (including a £30 donation from one passenger). The average weekly number of passengers has been 3 to 4.
Graham’s Taxis has quoted £70 for a return trip from Furneux Pelham via Albury.
The clerk agreed to contact Furneux Pelham parish council to find out if they would be interested in sharing the cost, with 4 seats allocated for each village.
13. To discuss the replacement of the boiler at the village hall
The village hall boiler broke down on Saturday 21st January 2017. It needed replacing urgently at a cost of £2,180 + VAT. The parish councillors agreed via email that APC would pay to replace the boiler as the village hall committee had no available funds.
14. To discuss the village hall committee and the parish council’s involvement
The village hall is managed by an 8-strong committee of volunteers. Some of these people would like to step down after many years involvement. The annual costs of up-keep of the hall are rising and hiring it out is becoming increasingly difficult. APC agreed a Village Hall Committee meeting should follow on directly after the next APC meeting on Tuesday 7th March at approximately 8pm. It is hoped is that residents will attend and volunteer to join the committee, which meets just 4 times per year.
The Albury 200 Club was also discussed as it is in need of new members. The cost is £12 per member per year. There are 4 prize draws per year and new prize amounts will be discussed at the next meeting. All profits are used to maintain the village hall. The clerk agreed to advertise for new members on Facebook.
15. To discuss Russell Savory’s offer to present a talk at the village hall
Russell Savory is to present a wildlife talk on Saturday 18th March at the village hall at 7.30pm, free of charge. The hall has been booked at a fee of £50. Tickets are £4.00 in advanced and £5.00 on the night. Under 16s may attend for free if they are accompanied by a paying adult. All profits will be donated to the Herts & Middlesex Wildlife Trust.
16. To agree to join the Hundred Parishes Society at a cost of £10 per year
After last month’s discussion with Mike Young, APC agreed that Albury should become a member. Resolved, proposed by Cllr Murdoch, seconded by Cllr Clayden-Smith, that Albury should become a member of the Hundred Parishes Society at a cost of £10 per year. Unanimously agreed. A cheque for £10.00 was duly signed.
17. To discuss the purchase of a second defibrillator and a suitable location to install it
With the help of HCC Cllr Graham McAndrew, Albury has received a grant of £1,000 from HCC towards the cost of a second defibrillator. APC have pledged a further £1,000. Judi Murdoch is walking 1000 miles to raise money to donate. The landlord at the Catherine Wheel has agreed that the defibrillator can be installed outside the premises. Cllr Murdoch agreed to obtain a quote and delivery timescale from the Community Heart Beat Trust.
18. To reconsider the location for a traditional village sign, and pursuing a planning application and quotes
A piece of land alongside the Albury Road at Clapgate is being reconsidered as a site for the sign. It is owned by EHC and APC must submit a planning application to the Planning Department. This will be discussed further in March.
19. To discuss future DriveSafe campaigns
Postponed to the next agenda. The clerk agreed to ask Highways if Deer warning signs can be erected.
20. To discuss update of the village website and whether to change to WordPress
The Clerk agreed to contact D Muller Designs to organise placing the advert for Russell Savory’s Talk on the website.
Further website discussions are to be scheduled for the next meeting when more councillors should be present.
21. To discuss the progress of the Albury Parish walks leaflet
Groundworks have agreed to pay a grant of £1,000 towards the cost of producing and printing the leaflet. Cllr Murdoch has requested a statement of the costs and is awaiting a final draft.
22. To discuss the progress of the village hall playground fund raising
Postponed to the next agenda.
23. To confirm Saturday 15th April 2017 for the Easter Egg Hunt and set a budget
The Easter Egg Hunt will be held on this date from 11pm – 1pm.
The clerk suggested that 100 chocolate eggs might cost £150 this year. Bags, decorations and gifts could amount to £150.
Resolved, proposed by Cllr Walne, seconded by Cllr Clayden-Smith, that a budget of £300 be set. Unanimously agreed.
24. To suggest agenda items for the Parish Council Meeting to be held Tuesday 7th March 2017 at 7.15pm at the Village Hall
Village Hall Committee meeting to follow the APC meeting.
DriveSafe. Village Website. Community Taxi. Traditional village sign. Walks leaflet. Budget for wildlife talk refreshments. Playground fundraising. Defibrillator. May walks.

The vice-chairman closed the meeting at 8:30 pm

Meeting minutes 10.01.2017

ALBURY PARISH COUNCIL (APC) Meeting

Minutes of the meeting held Tuesday 10^th January 2017, 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples
In attendance: 2 members of the public (MOP).

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies were received from Cllr Benton, Cllr Muller and Mr J Pettitt.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 1st November 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk purchased more dog waste bags for distribution around the village.
Other actions will be reported in specific agenda points.
5. To receive petitions, comments and questions from the public
Mike Young from the Hundred Parishes Society joined us. He explained to APC that the society was a charity and aimed to educate the public about their local area. Albury is one of the Hundred Parishes within an area about 450 square miles. Membership of the society is £10 a year and they want more members. APC agreed to discuss this at next meeting.
A MOP brought up the wet ground by the notice board (again). He also said there is no light by the defibrillator and asked who would be liable if someone slipped on the way to the defibrillator. He addressed the precept and asked about our VAT refund and if we were still receiving the litter picking grant and the housing grant.
Cllr Waples has received an email from a MOP asking about the flood alleviation in the A120 Bypass plans.
6. To consider planning applications
3/16/2771/HH and 3/16/2772/LBC Extension of roof at rear to form loggia at The Beeches, Albury Lodge Estate. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/10/16, £34,206.60
Income:
Bank interest, £3.15
Outgoings:
As agreed 1/11/16: Donation to St Mary’s PCC £1000.00, Xmas buffet    £91.58, Xmas tree decorations £66.98, Xmas tree £280.00, Planning app response letter £150.00, Graham’s Taxis £38.00    
As agreed 12/1/16: Allotment mowing £65.00    
As agreed 3/11/15: Community HB Annual Subs £151.20                          
Balance at 10/1/17, £32,366.99
8. To agree payments due
Clerk’s salary £711.36, Village litter picking £130, Village Hall playground litter picking and bin clearance £130, clerk’s expenses £60.71, Graham’s Taxis £155.  Total £1187.07
Resolved, proposed by Cllr Waples, seconded by Cllr Clayden-Smith, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
Precept forms received. Notification of HAPTC subs for next year (£332.39)
10. To receive an update of the Saturday taxi service
The taxi service has been in operation for 6 weeks. The use to 24/12 has been as follows:
26/11 – 4 passengers, 3/12 – 5 passengers, 10/12 – 3 passengers, 17/12 – 4 passengers, 24/12 – 3 passengers. The cost to APC to this point has been £193. APC is to ask Mrs Webb for feedback.
11. To discuss the budget and precept for 2017/18
The councillors decided to set the precept at £6,900.
Resolved, proposed by Cllr Murdoch, seconded by Cllr Waples, that the precept be set at £6,900. Unanimously agreed.
12. To discuss the purchase of a second village defibrillator and agree the amount of a
financial contribution from APC
APC decided to pledge up to £1000 with the hope of those funds being doubled by County Hall, which should meet the full cost.
Resolved, proposed by Cllr Murdoch, seconded by Cllr Walne, that APC will contribute up to £1000 towards a second village defibrillator. Unanimously agreed.
13. To discuss the A120 bypass
GovResources drafted a letter which the clerk submitted to Rob Egan at HCC on 30/12/16. He acknowledged receipt on the same date.
The A120 bypass discussed briefly and cross referenced with a MOP email about flooding. Cllr Walne is going to call HCC to chase as to a reply to the PC letter.
14. To discuss future DriveSafe campaigns
Postponed to next agenda.
15. To discuss update of the village website
Councillors need updating and annual accounts need adding. It was agreed that councillors wanted to be able to access it themselves and to add/upload material where necessary. Cllr Clayden-Smith suggested a Themeforest WordPress template which was thought to be a good idea for the future.
16. To receive an update of the Christmas Walks held on 30th December 2016
These were very well received and we’ve had lots of positive feedback. The work and effort was acknowledged by all involved. Next time APC is to advertise it a little more and go back to basics with village posters nearer the time. It was suggested the date might have been better nearer Christmas rather than New Year – something to consider.
17. To discuss the progress of the Albury parish walking leaflet
Cllr Murdoch is to proof read it and amend any errors before launch, which is imminent.
18. To discuss the progress of the village hall playground fund raising
Postponed to next agenda.
19. To set a date, time and budget for the Easter Egg Hunt. As Easter Sunday is 16th April, Saturday 15th would be ideal
15th April was agreed. The budget will be set at the next meeting.
20. To suggest agenda items for the Parish Council Meeting to be held Tuesday 7th February 2017 at 7.15pm at the Village Hall
Website, 100 parishes membership, second defibrillator, Taxi service update, Drive safe campaign, Set budget for Easter Egg Hunt, Russell Savory (a local resident and acclaimed wildlife photographer) has offered to present a talk in the village hall.

The vice-chairman closed the meeting at 8:43pm

Meeting minutes 01.11.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of the meeting held Tuesday 1^st November 2016, 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Clayden-Smith, Cllr Walne and Cllr Waples

In attendance: Mrs J Pettitt (parish clerk) and 2 members of the public (MOP).

The chairman opened the meeting at 7.25 pm

1. To receive and accept apologies for absence. Cllr Murdoch sent apologies.

2. To receive declarations of interest. None.

3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 4^th October 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.

4. To receive reports on actions agreed at the last council meeting

The BT phone in the phone box at Clapgate is still in working order. The clerk has asked BT for further information on the adoption process. The clerk asked for villagers’ opinions via Facebook; 34 thought it was a good idea and none raised objections.

Other actions will be reported in specific agenda points.

5. To receive petitions, comments and questions from the public

An MOP asked if Albury could have a radar speed sign installed. APC explained that they had investigated this previously and the cost had been too expensive. Cllr Benton said APC will look into arranging another DriveSafe campaign.

6. To consider planning applications

None received.

7. To receive bank statements, bank reconciliation and financial summary

These were received by the Council and found to be satisfactory.

Balance at 30/9/16                                      £35,211.76

Income:                                                               £0.00

Outgoings: As agreed 4/10/16                            £945.36  

      Plus EHC playground inspection                      £49.80

       S/O to Stop Stansted Expansion                    £10.00

Balance at 31/10/16                                    £34,206.60

8.To agree payments due

None

9.To receive the clerk’s report (for information only)

District plan details received.

Web links received to A120 Little Hadham Bypass further information.

10.To discuss the grant application received from the PCC to assist with St Mary’s churchyard maintenance

The treasurer of the Parochial Church Council (PCC) explained that the PCC are now using reserves to meet these maintenance costs. APC agreed to donate £1000 for the year 2016-2017. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that £1000 be donated to the PCC for churchyard maintenance. Unanimously agreed.

11.To discuss further information submitted under the A120 Little Hadham bypass planning application and whether to use a planning expert to formulate a response

The councillors discussed this item. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that Jacqueline Veater should be asked to formulate a response on behalf of APC at a cost not exceeding £1000 plus VAT. Unanimously agreed.

12.To discuss the progress of the Albury Parish walking leaflet

Cllr Murdoch has provided the first draft for approval. The clerk agreed to ask if a copy could be emailed to each councillor for proof reading.

13. To set a date for the Albury Parish Council Christmas Walks and set the catering budget

It was agreed that the walks will be held on Friday 30^th December. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that £250 be allocated to cater for the event. Unanimously agreed.

14.To discuss the progress of the village hall playground fundraising

This is still in progress.

15.To discuss the positioning and design/cost of a traditional village sign

The land owner does not want a permanent sign on the site. It is hoped that he will give permission for a temporary Christmas tree with lights. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that a maximum of £750 be allocated to buy a tree and lights if permission is granted. Unanimously agreed.

16.To further discuss funding a taxi service into Bishop’s Stortford on Saturdays for a 3 month period

HAPTC advised that councillors can make the decision to fund transport in this way. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that APC will fund a thirteen week trial at a cost of £50 per week. Unanimously agreed.

Passengers will be charged a fare equivalent to the return bus fare they would have paid to recover some of the weekly cost. The chair of the 60 plus group is to liaise with the taxi company to set a start date and pick up points.

17.To discuss increasing the current litter picking hourly rate and the requirement for a litter picker/bin emptier at the village hall playground

Resolved, proposed by Cllr Benton, seconded by Cllr Clayden-Smith, that the litter picker rate be raised from £8.00 to £10.00 per hour. Unanimously agreed. The village hall playground is currently litter picked by a local person on a regular basis. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that this person should be paid for 1 hour per week, at the above rate, to litter pick the play area and empty the adjacent concrete bin. Unanimously agreed. The clerk will order the necessary high-vis vest, waste sacks and litter picking stick.

18.To discuss necessary changes to the village website

The website was hacked last weekend. David Muller has assessed the work necessary to update plugins and add further security layers. The estimated cost is £130. Resolved, proposed by Cllr Clayden-Smith, seconded by Cllr Waples, that David Muller should carry out the necessary work and invoice APC. Unanimously agreed.

19.To agree to purchasing more dog waste bags to place around the village

Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that bags be purchased at a cost of £20. Unanimously agreed.

20.To suggest agenda items for the Parish Council Meeting to be held Tuesday 10^th January 2017 at 7.15pm at the Village Hall

Easter Egg Hunt, DriveSafe, playground, walks leaflet, website, A120 Bypass, Community Taxi       

Meeting minutes 04.10.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of the meeting held Tuesday 4^th October 2016, 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples

In attendance: Mrs J Pettitt (parish clerk) and 1 member of the public.

The vice-chairman opened the meeting at 7.25 pm

1. To receive and accept apologies for absence. Cllr Muller and Cllr Benton sent apologies. Cllr Murdoch gave apologies for the next meeting, 1st November 2016.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 6th September 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions will be reported in specific agenda points.
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications
3/16/2184/HH.  Horseshoes High Hall Farm Clapgate Albury Ware. Erection of ancillary outbuilding (Retrospective). No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/8/16: £30,159.99
Income: Litter picking grant £1,389.44, Precept £3,450.00, Transparency funding £472.54
Outgoings: As agreed 5/7/16 £264.06    
Balance at 30/9/15: £35,211.76
8. To agree payments due
Grasscutters & Co (allotment mowing July and August), £130; Clerks Salary, £711.36; Litter Picking £104.
Total £945.36
Resolved, proposed by Cllr Clayden-Smith, seconded by Cllr Waples, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
We received a further transparency funding grant of £472.54 from the HAPTC.
10. To discuss the Natural England management plan for Patmore Heath
11. Prior to the meeting, APC requested clarification of the HMWT management plans for Patmore Heath, as a resident had made queries at a previous meeting. Natural England provided information outlining the plans which are followed by HMWT on their behalf.  APC agreed to forward this information to the resident who raised the query.
12. To receive an update of the testing of the Village Emergency Telephone System (VETS)
VETS was tested at 19:30 on 3rd October 2016. Three people received the call; the first two volunteers rejected it as requested, the third person answered the call and spoke to the tester. APC are happy that the system is working correctly and so plan to advertise the number in the Albury Newsletter, on Facebook and on the village noticeboards.
13.  To receive a report of the progress of the Albury Parish Walks leaflet
This is progressing through the design stage.
14. To receive a report of the progress of the village hall playground fundraising
Postponed to the next agenda.
15. To receive an update of the quest to finds a suitable site for a traditional village sign
APC is in discussion with the Bus Stop Green land owner and awaits further communication as to whether he will grant permission for a sign to be placed at the site.
16. To receive a community bus update and discuss the cost of a trial with a local minibus company
A local company gave a ballpark figure of £50 return to Bishop’s Stortford town centre for an 8 seater taxi on a Saturday. The clerk is to establish if APC are permitted to fund this for a 6 month period to gauge the popularity of such a service.
17. To discuss converting the Albury Road red telephone box into a community library
APC is to investigate adopting the telephone box for this purpose. The clerk agreed to seek residents’ opinions of the idea.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 1st  November 2016 at 7.15pm at the Village Hall
Albury Christmas Walks, increase litter picking rate, litter picker for village hall grounds, dog waste bags, village sign design/costs, councillor vacancy, playground, walks leaflet, community bus, website updates

The vice-chairman closed the meeting at 8.30 pm

Meeting minutes 06.09.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held on Tuesday 6^th September 2016, 19.15 hrs at the Village Hall

Present Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples

In attendance: Mrs J Pettitt (parish clerk) and 2 members of the public.

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Cllrs Benton and Muller sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 5th July 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The allotment agreements were issued to the current tenants as agreed.Other actions will be reported in specific agenda points.
5. To receive petitions, comments and questions from the public
A member of the public asked if Natural England and HMWT can share their management plan for Patmore Heath and if they would be prepared to attend a meeting to give residents the opportunity to ask questions. APC agreed to approach both parties and relay their response.
6. To consider planning applications
3/16/1870/HH. Malting Cottage, Upwick Green, Albury. Replacement of dilapidated garage and workshop building. No comment.
3/16/1884/HH. The Bothy, Albury Hall Park, Albury. Erection of garage with room above (amended scheme). No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory. Balance at 31/5/16,£29,610.55
Income:New Housing Bonus Grant £1,459.00
Outgoings: As agreed 5/7/16, £908.86    
Balance at 30/6/15, £30,160.69
8. To agree payments due
Grasscutters & Co (allotment mowing), £65; BDO Audit £120.00; D Muller Design £48.46; Domain Name and web hosting £30.60 Total £264.06
Resolved, proposed by Cllr Murdoch, seconded by Cllr Clayden-Smith, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident reported that one of the village signs obstructs the view when emerging from their driveway. Highways are looking into this.
A resident has asked when various ploughed footpaths will be re-instated
10. To receive an update of the Village Emergency Telephone System (VETS)
It was agreed that the system should be tested on Monday 3rd October at 7.30pm. The volunteers will be informed.
11. To discuss the progress of the Albury Parish Walking leaflet
The design is ongoing. An HMWT representative is currently compiling a piece about Patmore Heath to be included.
12. To discuss the progress of the village hall playground fundraising
Postponed until the next agenda
13. To receive an update of the request to EHDC to place a sign on the verge near the Clapgate Pumping Station
EHDC require a formal planning application. After further discussion it was agreed that the site is not ideal. The Bus Stop Green is a preferred location so the land owner is to be approached to see if he will grant permission for a sign to be placed there.
14. To discuss the community bus and the response to the request for volunteer drivers
The 60 plus chair is looking into grants to fund a driver. The clerk advertised for volunteer drivers on Facebook but received no responses. To gauge how well used a minibus would be on a Saturday, the councillors discussed funding a trial (depending on the cost) with a local minibus company with a driver provided. Cllr Walne agreed to get a  quote for the trial.
15. To suggest agenda items for the Parish Council Meeting to be held Tuesday 4th October 2016 at 7.15pm at the Village Hall
VETS, walks leaflet, playground, community bus, village sign, telephone box library, Patmore Heath management

The vice-chairman closed the meeting at 8:25 pm