Category: Minutes (Page 11 of 12)

Meeting Minutes 29.05.2014

ALBURY ANNUAL PARISH COUNCIL MEETING

Minutes of a meeting held Thursday 29th May 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller (chairman), Brigitte Webster (vice chairman), Nuala Barrett,

Jane Pettitt (Clerk)

Members of the public (MOP) present: 3

 

The chairman opened the meeting at 19:20

1.      Election of chairman.

Proposal: That Cllr Muller be re-elected as chairman of Albury Parish Council.

Proposed by Cllr Webster, seconded by Cllr Barrett. Agreed and resolved unanimously.

2.      Chairman’s acceptance of office.

Cllr Muller signed the declaration of acceptance of office.

3.      Election of vice chairman.

Proposal: That Cllr Webster be re-elected as vice chairman of Albury Parish Council.

Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

4.      Vice chairman’s acceptance of office.

Cllr Webster signed the declaration of acceptance of office.

5.      Apologies for absence. Cllr Benton

6.      Other councillor absences. None

7.      Declarations of interest

Cllr Muller declared an interest in point 19 as her husband has submitted a quote for the Albury Village website update

8.      Minutes of previous Parish Council Meeting – 6^th May 2014

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the chairman

9.      Notification of urgent business not included in the agenda

Cllr Webster has received a notification from Black Rock bank that the APC Charity does not have a registered charity number and that one must be obtained by the 26^th June. Cllr Webster is to make enquiries into this and provide a further update.

10.  New Financial Regulations

Proposal: To adopt the Financial Regulations circulated prior to the meeting. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

Meeting suspended at 19:25 for:

11.  Questions from Members of the Public (limited to 15 minutes)

A member of the public thanked APC for organising the HMWT talk at Patmore Heath on the previous Friday. It was requested that the HMWT management plan for Patmore Heath for the next 5 years be made available. Cllr Muller said APC will make enquiries with HMWT.

Meeting resumed at 19:30

12.  Planning applications received

3/14/0390/FP Awaiting decision	Clapgate House, Albury, SG11 2JS. Engineering works to include new access, hardstanding and formation of retaining wall No Objection from APC
3/14/0445/FP Refused	Alma Cottage, Albury, SG11 2AG. Proposed oak framed garage/cartlodge No Objection from APC
3/14/0601/FP Awating decision	Upwick House, Upwick Green, Albury, SG11 2LA. Two storey side extension and single storey rear extension. Removal of single storey courtyard annexe and replacement with single storey building for use as garden room (habitable use) No Objection from APC

13.  Insurance policy

Proposal: To renew the indemnity insurance policy @ £203.52. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

14.  Internal audit

Proposal: To employ the services of Magi Associates as internal auditors for the year end 31^st March 2014 @ £150. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

15.  Playground.

Proposal: to book annual playground safety inspection @£55.86. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

16.  Society of Local Council Clerks renewal.

Proposal: to renew SLCC annual membership @£76. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

17.  Financial report.

Missing bank statements have been requested.

The estimated total for both accounts is £28,000.

Payments outstanding are £70 for notice board refurbishment and £19.98 for ‘Please pick up’ stickers, plus any other amounts agreed in points 13 to 16 above.

A non presented cheque ref 100904 for £64 will be added back to the bank balance.

Proposal: to agree the Annual Return figures prepared by the clerk. Proposed by Cllr Muller, seconded by Cllr Barrett. Agreed and resolved unanimously.

18.  Clerks report/correspondence

·         Received Derek Kendle’s letter of resignation and forwarded to returning officer with request for vacancy notice. Notices received and displayed.

·         Barclays confirmed the mandate change is progressing now that all necessary forms have been received.

·         Email update received from Thames Water (ref: 33126724) to say Parsonage Lane Pumping Station fence repair is not scheduled yet and expect update by 11^th June.

·         Email from Jez regarding website changes, forwarded to councillors

19.  Website

A quote for £900 was received from Premier. A further quote was received from David Muller for £650 for the same work plus ongoing annual costs of £120.10.

Cllr Muller left the room after a declaration of interest which left the council inquorate.

Discussion postponed to next agenda. Cllr Muller rejoined the meeting.

20.  Allotments update

The request for a key to the gate from Thames Water has been passed to the Clapgate Pumping Station site manager. Cllr Muller has been in correspondence with a company with regards to rainwater harvesting. One option discussed was a lean-to water harvester @ £1920.00. More information on the efficiency of this is to be requested along with an image.

21.  Speeding through the village. A Drivesafe campaign is being investigated. Further discussion moved to next agenda.

22.  Road signage – update

Highways have agreed to undertake the work requested to replace untidy signs and empty posts and to reposition the 30 MPH sign on the approach to the village from the south. Work should commence in the near future and Cllr Muller is to continue discussions with Herts Highways.

23.  Responsible Finance Officer

Proposal: the clerk, Jane Pettitt, should become the new RFO. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

24.  Centenary Poppy Campaign

Proposal: to plant poppy seeds on unused allotment plot 1 to commemorate the 100 year anniversary of the start of WWI. Proposed by Cllr Muller, seconded by Cllr Webster. Agreed and resolved unanimously.

The clerk is to calculate how many seeds are needed and the cost will be agreed at the next meeting. If any request to lease the allotment is received it will be relinquished. The legalities will be checked with the Herts Association of Parish Councils (HAPTC) before commencing.

25.  Dog waste

The clerk investigated the possibility of having dog waste bins. A quote from the East Herts Council was acquired as follows per bin: Purchase price £587, installation fee £100, annual service fee £191. It was agreed that this is too expensive and that a campaign to remind people to pick up would be undertaken. The clerk is to investigate the price of bag dispensers and bags. The clerk is to ask if children at the school would like to design some posters to place around the village.

26.  AOB

None

27.  Next meeting date: Tuesday 3^rd June 2014, 7.15pm, at the village hall

The chairman closed the meeting at 20:15 

 

Signed…………………………………..                   Date………………………..

 

Abigail Muller  (Chairman)

 

 

 

Meeting Minutes 29.05.2014

Albury ANNUAL PARISH meeting

Minutes of a meeting held Thursday 29th May 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller (chairman), Brigitte Webster (vice chairman), Nuala Barrett,

Jane Pettitt (Clerk)

Members of the public (MOP) present: 3 

1.      Chairman’s welcome.

The Chairman welcomed and thanked all those present for attending.

2.      Apologies for absence. Cllr Benton

3.      Report from the chairman

The chairman offered thanks to the following people:

• Maggie Vicary for her continuing efforts in keeping the village tidy
• Reg Crafter for his assistance with many maintenance tasks including the new finger post, the refurbished notice boards and painting the playground equipment
• Mr Smith for his help clearing the allotments
• Derek Kendle for his many years service as a councillor and Financial Officer
• Pam Blevins for publishing our minutes and notices
• Jez Donaldson for his continuing support of the village website
• The current councillors for their hard work and support 

She listed the activities the council have been involved with on behalf of the parish over the last year, which include:

• Clearance of the allotments
• Ash River bridge repairs
• Replacement of the finger post at Clapgate
• Arrangement of the annual safety inspection of the playground
• Painting of the playground
• Raising an enquiry with Thames Water asking them to resolve the issue of flooding from Clapgate pumping station and asking residents of The Bourne to report any further floods immediately to Thames Water
• Keeping residents updated via the notice boards, Facebook and the Albury newsletter
• Investigating a Drivesafe campaign to address speeding through the village
• Setting up a talk for residents with HMWT at Patmore Heath
• Developing a much closer relationship with HMWT to ensure we are made aware of future management plans for Patmore Heath
• Creating an email distribution list of residents who wish to receive council agendas, minutes and other notices by email
• Plans to update the village website to show more APC information such as parish council responsibilities, news, minutes and agendas
• Instigating the tidy up of various road signage around the village which is to commence soon
• Instigating repairs to fencing at Parsonage Lane pumping station, which Thames Water have said they will schedule as soon as possible 

4.      Flock of Sheep

The councillors discussed with the members of public present the possibility of the parish purchasing a flock of sheep to graze at Patmore Heath. It was decided that the purchase price, vet costs, shepherd costs and liability insurance costs would need further investigation. Cllr Muller will speak to HMWT who currently graze sheep at the Heath with regards to these points. 

5.      Summer Fun Day

The council wondered if Albury would be interested in participating in Summer Fun Day or arranging something similar to the Furneux Festival. This would require a dedicated committee. Cllr Muller said she would prepare an article for the newsletter to test the response from residents. 

6.      Public discussion

The members of the public who had also attended the HMWT talk agreed it had been a worthwhile exercise. As the talk of heath management overtook the last talk somewhat, it was suggested that two further talks be arranged, one educational and one to discuss heath management plans.

The subject of poor broadband service was raised and APC said they will write to East Herts to establish if there are any plans or not for improving broadband service to Albury in the near future. Residents can then decide whether or not to explore other options.

One resident mentioned Albury having an Open Gardens day which could coincide with a ‘summer fun day’ event culminating in a hog roast, or such like, at the village hall. Everyone present liked the idea.

The Clerk talked about the difficulty of squeezing the minutes into the newsletter, which is very popular and often tight for space. She asked if a monthly summary would be acceptable and the members of the public thought it would be. One resident suggested the word ‘Minutes’ in itself can be off putting. The council said they will trial this summary approach, but will still publish full minutes on the notice boards, Facebook, via a residents email distribution list, and soon on the updated website.

There was a discussion about the importance of The Catherine Wheel to the community and a suggestion that it should be registered as a community asset, which would give the community an amount of time to put together a bid to buy it should it ever come up for sale. This is to be raised as a future APC meeting agenda point.

 

 

Signed…………………………………..                   Date………………………..

 

Abigail Muller  (Chairman)

 

 

 

 

Meeting Minutes 06.05.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 6^th May 2014 at 19.15 hrs at the Village Hall

 

 

Present:

Brigitte Webster, Nuala Barrett, Perry Benton, Jane Pettitt (Clerk)

Members of the public (MOP) present: 1                 

The vice chairman opened the meeting at 19:20

1.      Apologies for absence

Cllr Muller (chairman), Cllr Kendle

2.      Other councillor absences

None

3.      Declarations of interest

None

4.      Minutes of previous Parish Council Meeting – 1^st April 2014

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the vice chairman

5.      New Model Standing Orders

New Model Standing Orders were circulated prior to the meeting. It was resolved to adopt these. Proposed Cllr Webster, Seconded Cllr Benton

6.      New Financial Regulations

Postponed to next agenda

7.      Notification of urgent business not included in the Agenda

None

Meeting to be suspended at 19:30 for:

8.      Questions from Members of the Public (limited to 15 minutes)

The MOP stated that he believes storm water is the main cause of flooding at the Clapgate pumping station at the allotments. Councillors responded that any flooding of this nature should be reported immediately to Thames Water on 0845 9200 800 (see point 11). The MOP asked for a key to the allotment gate. The clerk is to request one from Thames Water. The MOP asked if the allotment agreements are going to change. He was told the agreements are to be updated but there will be no difference in the terms. The MOP reminded the council that his invoice for hiring a digger to clear allotment plots (plus the cost of the diesel) is still outstanding. The Clerk is to locate this invoice, or obtain another copy, so that the payment of it can be agreed.

Meeting resumed at 19:45

9.      Planning applications received

3/14/0390/FP	Clapgate House, Albury, SG11 2JS. Engineering works to include new access, hardstanding and formation of retaining wall No Objection
3/14/0445/FP	Alma Cottage, Albury, SG11 2AG. Proposed oak framed garage/cartlodge No Objection
3/14/0601/FP	Upwick House, Upwick Green, Albury, SG11 2LA. Two storey side extension and single storey rear extension. Removal of single storey courtyard annexe and replacement with single storey building for use as garden room (habitable use) No Objection

APC would like to remind residents that any comments they wish to make regarding planning applications should be made to East Herts Planning department http://online.eastherts.gov.uk/swiftlg/apas/run/wphappcriteria.display

10.  Allotments update

No flooding has been reported since February. Affinity Water has been contacted re: water supply but haven’t responded yet. Councillors discussed who would pay the water bills and one councillor stated this was the reason a water supply has not previously been provided. It was agreed to postpone further discussion about the water supply until a response is received from Affinity Water

11.  Thames Water

Thames Water has asked that any flooding at the Clapgate Pumping Station be reported immediately by calling 0845 9200 800.  It was resolved that a letter to this effect, previously circulated, should be sent to allotment holders and Bourne residents whose properties back onto the allotments. Proposed by Cllr Webster, seconded by Cllr Barrett

12.  Speeding through the village

Cllr Benton has spoken to PCSO Amanda Higham about a Drive Safe campaign. This will require the assistance of local volunteers. Forms to implement this have been requested and an update will follow once they have been received

13.  Patmore Heath

The Councillors walk and talk with Herts and Middlesex Wildlife Trust was informative. Another has been arranged for residents on 23^rd May 2014 at 7pm. It was resolved that the clerk should put up posters advertising this. Proposed by Cllr Webster, seconded by Cllr Barrett

14.  Parish Council Website

Discussion postponed to future agenda

15.  Financial Report

Prior to the meeting Cllr Kendle stepped down as FO and verbally resigned as a councillor. Financial information was not made available for this meeting. It was resolved that the clerk and Cllr Benton will collect the financial documentation from Cllr Kendle and prepare a report for the next meeting, and that the current Barclays Bank mandates be amended to add all current councillors and the clerk as authorised signatories, to remove all unauthorised signatories and to change the correspondence address to the clerk’s address. Proposed by Cllr Webster, seconded by Cllr Benton

16.  Correspondence

(i) Invoice for notice board refurbishment received – £70

(ii) Society of Local Council Clerks membership renewal notice for 1^st June – £116

(iii) Letter from Little Hadham resident to Albury residents re: A120 bypass routes

(iv) Staples invoice – confirmation of payment received for filing cabinet

(v) HCC Waste Development Framework – Examination of the Waste site Allocations Document, update published at www.hertsdirect.org

(vi) EH Draft District Plan Preferred Options Consultation Summary Leaflets

(vii) Email from Planning Inspectorate stating no further comments can be accepted regarding the Catherine Wheel planning appeal

(viii) EHDC – European Elections 22.5.2014

(ix) CPRE – April newsletter

(x) Public Rights of Way – Parish update

17.  Draft District Plan

Update from Cllr Kendle not available due to his absence

18.  Notice Boards refurbishment

Payment of invoice postponed until bank mandates amended

19.  Playground

Payment of outstanding £20 postponed until bank mandates amended 

20.  Councillor and clerk training

It was resolved that the training sessions, previously circulated, be booked, total cost £315. Proposed by Cllr Webster, seconded by Cllr Benton

21.  Parsonage Lane Pumping station

Thames Water has agreed to fix the broken fence surrounding this. Clerk to chase.

22.  A120 maps and letters from Little Hadham resident

Having been previously circulated, it was resolved to publish the letter intended for Albury residents on Facebook and the parish notice boards, inviting people to contact the clerk for further information. Proposed by Cllr Webster, seconded by Cllr Benton

23.  Dog fouling

Prior to the meeting the clerk arranged for an Environmental Inspector to visit the village. Further discussions will be arranged after this inspection. It was resolved that the ‘Please pick up’ stickers, previously circulated, be ordered to place around the village, at a cost of £19.98. Proposed by Cllr Webster, seconded by Cllr Barrett

24.  Finance Officer

Discussion re: replacement FO postponed to next agenda

25.  Items for future agenda

As mentioned in previous points

26.  AOB

None

27.  Next meeting date:

The Annual Parish Council Meeting         Thurs 29^th May 7.15pm

followed by

The Annual Parish Meeting                      Thurs 29^th May at approximately 8pm

Both at the village hall

The vice chairman closed the meeting closed at 20:35

  

Signed…………………………………..                   Date………………………..

Abigail Muller  (Chairman)

 

 

 

Meeting Minutes 01.04.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 1^st April 2014 at 19.15 hrs at the Village Hall

 

Present:

Abigail Muller, Brigitte Webster, Derek Kendle, Nuala Barrett, Perry Benton, Jane Pettitt (Clerk) 

Members of the public (MOP) present: 9 

1.        Apologies for absence

None.

2.        Declarations of interest

None.

3.        Minutes of the previous meeting held on 4^th March 2014

The minutes of the previous meeting, having been previously circulated, were agreed as a true record and signed by the chairman.

4.        Councillors Code of Conduct

This was read and duly signed by recently co-opted councillors.

5.        Questions from members of the Public

A MOP reported his concern about speeding traffic through the village and asked if the 30mph speed limit sign on the approach to Albury from the south could be moved to a point further south to be visible to incoming traffic earlier. APC agreed to approach the highways department with regards to the position of the sign and to liaise with local traffic police with regards to spot checks on speeding – AM/PB

A MOP provided copies (for the first time) of letters of support for the play structure at the Catherine Wheel (CW). MOPs asked why APC had taken a neutral stance on the matter of the CW’s planning appeal. APC had previously only heard, in a formal capacity, from people who were opposed to the play structure and had taken a neutral stance. The MOPs requested that APC arrange a public meeting for Albury residents to discuss the matter. APC agreed that in principle they are happy to organise a public meeting, but this would only be a valuable use of people’s time if any subsequent letter sent to the Planning Inspectorate would be taken into consideration. APC agreed that the clerk would contact the Planning Inspectorate and East Herts Planning Department to see if any further submissions, following a public meeting, would be considered.

A MOP asked for details of the A120 Bypass. It was agreed to forward these via email – Clerk

A MOP requested a sewerage update – see point 7. Allotments.

6.        Planning

No applications received or discussed.

7.        Allotments

A MOP requested a sewerage update as the floods continually affect his garden. He was told that the issue is on Thames Water’s ‘Hotspot’ list and that they are still investigating the issue. APC agreed to continually pursue the matter – Clerk / BW

It was agreed to postpone the discussion of new allotment agreements until the next meeting. 

8.        Patmore Heath – talk for residents by Herts &Middlesex Wildlife Trust

It was agreed that the APC will attend a talk by HMWT at Patmore Heath on 25^th April at 7pm to glean a better understanding of the work being undertaken. A similar event for residents is to be arranged and suggested dates from HMWT are Friday 23^rd  May 7pm or Saturday 24^th May at 10.30am – AM

9.        Albury Parish Council Website

A MOP pointed out that the Albury Village website is displaying the previous APC chairman’s name. It was agreed that an update of this and the contact email address would be requested – Clerk

It was agreed that a quote for an Albury Parish Council website should be obtained to display APC information, Standing Orders, agendas and meeting minutes – Clerk 

10.    Finance report from the Finance Officer

DK showed the latest APC business account statement. The balance is £5,253.23.

Confirm Barclays have received change of address and new signatory forms – DK

A set of accounts is to be produced for the next APC meeting – DK

Interest rates discussed again. DK will investigate higher interest rate accounts.

The wayleave cheque was received and banked.

Cheques written and signed at the meeting for clerk to issue:

·         Litter picking – £32

·         Playground refurbishment – £79.96 

·         HAPTC annual subscription – £311.65

Outstanding cheques to be written by DK as soon as a new cheque book is received:

·         BDO for 2013 Audit – £162

·         Playground refurbishment outstanding amount – £20

·         To clerk for filing cabinet – £97.36 

11.    Report from the Clerk

Draft District Plan Consultation meeting will take place on 29^th April 7.30pm at Little Hadham Village Hall.

The Audit Pack from BDO and an invoice for the HAPTC annual subscription were passed to the DK. APC still owe BDO for APC 2013 audit.

Filing cabinet ordered. It was agreed Clerk should be reimbursed the sum of £97.36.

The best way to report highway faults is at http://www.hertsdirect.org/highwayfaults

The letter agreed via email communication (due to deadline restrictions) was sent to the Planning Inspectorate on 13^th April 2014, stating that APC have adopted a neutral stance with regards to the CW’s current planning appeal.

Our local MP forwarded the following information: A Lloyds Bank Community Fund may support good causes in local communities. For details please see http://communityfund.lloydsbank.com/communityfund/cf_home.asp 

12.    Standing orders

It was agreed that new Standing Orders should be put in place. HAPTC model Standing Orders are to be circulated to the councillors for review and amendment in readiness for agreement at the next meeting – Clerk

13.    Catherine Wheel (CW) – communications from the public

Copies of emails from MOPs who previously requested APC submit a letter to the Planning Inspectorate were reviewed. No further action required.

14.    A120 Bypass

It was agreed that APC will ask a representative to come and discuss the A120 proposed route and that Standon and Furneux Pelham parish councils will be invited to attend – AM 

15.    District Plan

BW and NB passed the District Plan information packs to DK and AM to read. Further discussion is to be arranged.

Attendance of the Draft District Plan Consultation at Little Hadham village hall on 29^th April at 7.30pm was discussed. DK agreed to attend this. 

16.    Notice boards refurbishment

The clerk stated that the cost of new backing board has been estimated at £25. It was agreed a written quote will be sought from the estimator for total refurbishment costs and this will be circulated to the councillors – clerk

 

 

17.    Councillors responses to APC related communications

It was agreed that councillors will respond to emails requiring a response within 48 hours unless stated otherwise.

18.    AOB

AM and the clerk agreed to take photos of road signage in the village that needs attention and to forward these to the Highway Locality Officer.

19.    Next PC meeting date and time

Tuesday 6^th May 2014, 7.15pm at the village hall. AM will be absent from this meeting

The chairman closed the meeting at 9:20pm

 

Signed…………………………………..                   Date………………………..

 

Brigitte Webster (Vice Chairman)

 

 

 

Meeting Minutes 04.03.2014

Meeting Minutes 10.02.2014

ALBURY PARISH COUNCIL (APC) MEETING

 

Minutes of an extraordinary meeting held Monday 10^th February 2014 at 19.00 hrs at the Village Hall

 

Present – Brigitte Webster, Abigail Muller, Derek Kendle

1 –          no apologies for absence

2 –          no declarations of interest were declared

3 –          it was proposed and seconded that both Nuala Barrett and Perry Benton be co-optioned on to Albury Parish Council

4 –           no planning applications were discussed or refused

5 –           it was agreed that Abigail Muller and Brigitte Webster become  co signatories on the Bank Account along with Derek Kendle as RFO.

6 –           no correspondence had been received

7 –           Clerk position applicants were reviewed and interview dates and times were agreed

8-            It was agreed that Abigail Muller would carry out any Clerk’s administration until a Clerk was appointed

Meeting Minutes 02.09.2014

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2^nd September 2014 at 19.15 hrs at the Village Hall

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:25

1.      To receive and accept apologies for absence. None.

2.      To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.

3.      To confirm the minutes of Albury Parish Council meeting held on 1st July 2014

Resolved that these Minutes be agreed as a true and accurate record of the proceedings

and be duly signed by the Chairman. Unanimously agreed.

4.      To receive reports on actions agreed at the last council meeting

The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.

The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.

5.      Chairman’s announcements (for information only). None

6.      To receive petitions comments and questions from the public

Our PCSO informed us that between 1^st January 2014 and 1^st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice. 

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health. 

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could. 

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT. 

The executor of the late Olga Caton’s estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for it’s future.

7.      To consider planning applications listed below and those received between 27th August 2014 and 2^nd September 2014

            3/14/1182/FP  Ashleigh, Patmore Heath, Albury

            Creation of first floor including 8 No. dormer windows & front porch.

            No comment

            3/14/1216/FP  Lilac Tree Cottage, Patmore Heath, Albury

            Detached garden room/store, removal of greenhouse.

            No comment

            3/14/1388/CL 1 Mansfield Cottages, Clapgate, Albury

      Use of land for siting a mobile home to be used as granny annex.

      No comment

8.      To receive and discuss updates of HMWT’s management plans for Patmore Heath

There are no updates. HMWT and Natural England are yet to meet.

9.      To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned

The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.

10.  To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any

The councillors considered the quotes from D Muller and Premier and all preferred the first.

Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.

11.  To receive an update of the proposed DriveSafe campaign

Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.

12.  To review the Playground Inspection report

The report highlighted nothing that requires urgent attention.

A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.

13.  To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village

Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.

The clerk is to display posters designed by the local school children at the problem areas.

14.  To receive bank statements, bank reconciliation and financial summary

These were received by the Council and found to be satisfactory.

Balance at 1^st July                                     £29334.31

Income:   Wayleave                                      £29.90+    

                New housing bonus grant              £480.00+

Outgoings:  agreed 1^st July 2014                  £1541.70-     

Balance at 31/08/14                                 £28302.51

15.  To agree payments due

Playground Inspection £55.86

Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.

16.  To agree payment of £14 for extra Albury Newsletter pages in any month necessary

Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.

17.  To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470

Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.

18.  To receive the Clerks report (for information only)

The executor of Olga Caton’s estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.

Letter from R. Crafter re: new allotment agreement.

Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.

East Herts project manager for the A120 bypass scheme requested meeting with APC.

Received invite to East Herts Rural Parish Conference.

VAT refund of £1016.99 applied for.

Received results of the Patmore Heath Survey.

19.  To suggest agenda items for the next Parish Council meeting date: Tuesday 7^th October 2014, 7.15pm at the village hall

Discuss Albury Charities.

The chairman closed the meeting at 9:30

  

Signed…………………………………..                   Date………………………..

 

Abigail Muller (Chairman) 

Meeting Minutes 05.11.2013

ALBURY PARISH COUNCIL (APC) MEETING

 

Minutes of a meeting held Tuesday 5th November 2013 at 19.00 hrs at the Village Hall

 

Those present: Derek Kendle, Brigitte Webster, Abigail Muller & Mandy Hutley (Clerk)

Members of the public: Mr J Donaldson, Mr R. Smith, Mrs M Willett, Mrs N. Espinasse and Det. Sgt. P. Benton

                

1. Apologies for absence: None 

2. Notification of urgent business not included in the Agenda – none 

3. Albury website:

Jez Donaldson requested that the total annual renewals fee for the website, be paid by the Parish Council. This was     agreed; the sum being £144.52. The Facebook page has proved successful with many in the community but it was felt that the website still has a part to play, especially when people are researching the village, with a view to moving here.  An estimate will be obtained for a full review of the content and a decision made on cost versus perceived benefit next year. 

4. Minutes of the Annual PC Meeting held on Tuesday 1^st October, 2013: Resolved: that the Minutes of the Annual Parish Council Meeting held on 1^st October, 2013, be signed as a true record. 

5. Minutes of Annual Parish Meeting held on Tuesday 1^st October, 2013: These Minutes will be reviewed at the next  Annual Parish Meeting. 

6. Declarations of interest: None 

7. Questions from members of the Public: – see item 10 

8. Report from Clerk:

Barclays Bank is now sending mail for the Parochial charities’ accounts to the correct address.

The bags of road salt have been delivered and will be distributed as requested.

Payment of the Membership fee or a donation to Stop Stansted Expansion and joining the Community Development Agency will be reviewed at the next meeting – DK

An email giving full details of the new blue recycling bins will be put on Facebook – AM

There are road repairs scheduled to be carried out in Barncroft within the next 6 months. Details will be published when known – AM

There have been some revisions to the way councils official “Standing Orders” should be complied. Albury’s current provision will be reviewed after initial investigation – AM 

9. Report from Finance Officer:

The Responsible Finance officer reported that the main bank accounts had balances of approximately £21,000 and      £5,000.

New mandates will be obtained for the two accounts due to the changes of personnel within the Council – DK 

10. Allotments update:

The continuing clearance work was discussed and Mr Smith offered to load a skip with the debris. The Chairman thanked Mr Smith for clearing Plot 10 and it was agreed that he can take on the tenancy of this plot.

Mr Smith asked whether it would be possible for Thames Water to provide a key for access to the Allotments through their part of the site.  He is prepared to act as the keyholder.  Derek Kendle said he would enquire – DK

It was agreed that a consultation document, including an engineer’s report, will need to be prepared for the provision of water to the site.  Ringway and Groundwork Herts may be able to offer assistance in this regard – BW

The Allotment annual Tenancy Agreement, that all tenants are required to sign, is to be reviewed and possibly updated – BW/AM

Mr Smith and Mr Finch (MOP) are compiling a record of any further flooding incidents on the site and this will be sent to Environmental Health and Thames Water – BW

Mr Hoy (MOP) requested to re-tenant Plot 7. It was agreed that tenancy would be granted, as long as a new agreement is signed – DK

Derek Kendle advised that the reptile population is no longer in evidence and that the remainder of the site can now be cleared.

11. Planning Applications:

The appeal against alterations of the play equipment at the Catherine Wheel has been refused.  A time limit of 5 months has been stipulated for the height reduction of the towers. 

12. Parish Council Vacancies:

Notices from the Returning Officer EHC, will be posted on the notice boards from 7th – 27th November, advertising  the vacancies and explaining how an election will be called, if requested by ten Parishioners.

Two potential candidates – Nuala Espinasse and Perry Benton attended the meeting and introduced themselves. Nuala is a Lawyer and Perry a Detective Sergeant in the Metropolitan Police Force. Both live in Albury and would welcome the opportunity to be more involved in the community.

Abigail Muller has prepared a job description for the Clerk’s post. Other local Clerks will be approached and there will be an advertisment in the Newletter and the school newsletter. 

13. AOB – It was agreed that:

The PC should have two village hall key holders.  A further set of keys will be cut.

Councillors’ responsibilities will be reassigned once the vacancies are filled.

Parishioners will be canvassed re expanding the choice of additional playground equipment – AM

The new Drive-safe campaign may be implemented, particularly at Albury End and will be discussed at the next meeting. Perry Benton offered his assistance.

It was noted that despite best intentions, refurbishment of the notice boards remains incomplete. This will be discussed next time – AM Development of some branding for the  Parish Council was proposed for the coming year; for stationary, Facebook, the website and the publication of any Council material – AM

14.  Next Meeting date:

The next Meeting will take place Tuesday 4^th February, 2014, after the Winter break at the Village Hall, commencing at 19.00 hrs. 

   

 

Meeting Minutes 06.09.2011

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2nd September 2014 at 19.15 hrs at the Village Hall

 

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:2

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.
3. To confirm the minutes of Albury Parish Council meeting held on 1st July 2014
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman. Unanimously agreed.
4.    To receive reports on actions agreed at the last council meeting
The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.
The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.
5. Chairman’s announcements (for information only). None
6.    To receive petitions comments and questions from the public
Our PCSO informed us that between 1st January 2014 and 1st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice.

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health.

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could.

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT.
    
The executor of the late Olga Catonís estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for itís future.
7.    To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
    3/14/1182/FP    Ashleigh, Patmore Heath, Albury
    Creation of first floor including 8 No. dormer windows & front porch.
    No comment
    3/14/1216/FP    Lilac Tree Cottage, Patmore Heath, Albury
    Detached garden room/store, removal of greenhouse.
    No comment
    3/14/1388/CL    1 Mansfield Cottages, Clapgate, Albury
    Use of land for siting a mobile home to be used as granny annex.
    No comment
8.    To receive and discuss updates of HMWT’S management plans for Patmore Heath
There are no updates. HMWT and Natural England are yet to meet.
9.    To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned
The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.
10.    To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any
The councillors considered the quotes from D Muller and Premier and all preferred the first.
Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.
11.    To receive an update of the proposed DriveSafe campaign
Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.
12.    To review the Playground Inspection report
The report highlighted nothing that requires urgent attention.
A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.
13.    To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village
Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.
The clerk is to display posters designed by the local school children at the problem areas.
14.    To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1st July £29334.31
Income: Wayleave £29.90+    
New housing bonus grant £480.00+
Outgoings: agreed 1st July 2014 £1541.70-    

Balance at 31/08/14 £28302.51
15. To agree payments due
Playground Inspection £55.86
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.
16. To agree payment of £14 for extra Albury Newsletter pages in any month necessary
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.
17. To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.
18. To receive the Clerks report (for information only)
The executor of Olga Catonís estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.
Letter from R. Crafter re: new allotment agreement.
Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.
East Herts project manager for the A120 bypass scheme requested meeting with APC.
Received invite to East Herts Rural Parish Conference.
VAT refund of £1016.99 applied for.
Received results of the Patmore Heath Survey.
19. To suggest agenda items for the next Parish Council meeting date: Tuesday 7th October 2014, 7.15pm at the village hall
Discuss Albury Charities.
The chairman closed the meeting at 9:30pm

Signed:

Date:

Abigail Muller (Chairman)

Meeting Minutes 06.09.2011

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2nd September 2014 at 19.15 hrs at the Village Hall

 

Present:  Cllr N Barrett, Cllr P Benton, Cllr A Muller (chairman), Cllr T Walne, Cllr B Webster

In attendance: Mrs J Pettitt (parish clerk), PCSO A. Higham and 4 members of the public

The chairman opened the meeting at 19:2

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. Cllr Muller declared that as her husband has quoted for the website update she would leave the room for the discussion at agenda point 10.
3. To confirm the minutes of Albury Parish Council meeting held on 1st July 2014
Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the Chairman. Unanimously agreed.
4.    To receive reports on actions agreed at the last council meeting
The clerk spoke to the East Herts Council Tree Preservation Officer who confirmed tree roots are damaged if ploughed over. He will advise us of the size of a suitable perimeter fence for ‘The Coronation Oak’ in Cow Pasture.
The clerk contacted The Countryside Access Officer who inspected the path behind the allotments and village hall and said it is easily passable, and that overhanging vegetation is the responsibility of the landowner.
5. Chairman’s announcements (for information only). None
6.    To receive petitions comments and questions from the public
Our PCSO informed us that between 1st January 2014 and 1st September 2014 there have been 6 recorded crimes in Albury. Two of these occurred in April, 2 in June and 2 in July, of which 4 were burglaries and 2 were thefts. She said we can expect more patrols between now and Christmas and that heating oil is a likely target for thieves. OWL Messaging will be used to circulate crime prevention advice.

A Bourne resident reported that sewage is still overflowing on a regular basis from Clapgate Pumping Station. The clerk made a note of his case numbers in order to escalate the problem again with Thames Water and Environmental Health.

A Patmore Heath resident asked if the chairman had spoken to HMWT about their near future management plans and she confirmed that she had and that HMWT will only manage trees presenting a danger until further discussions have taken place. He asked if residents of Patmore Heath could receive information from HMWT about their management plans. This request will be passed on. He stated that legal requirements of Patmore Heath management fall under the responsibility of the SSSI and not the Higher Level Stewardship scheme and asked if a subsidy was received by the council or HMWT under the Higher Level Stewardship scheme. The chairman confirmed that APC does not receive such a subsidy and that they will make enquiries as to whether or not HMWT do. The chairman asked if the Patmore Heath survey results could be forwarded to HMWT and the resident agreed that they could.

A second Patmore Heath resident asked what the current percentage of tree coverage of Patmore Heath is. This question will be forwarded to HMWT.
    
The executor of the late Olga Catonís estate told the council that part of her estate includes a derelict building on Itch Lane at the edge of Patmore Heath, possibly known locally as Olga Caton’s Chapel. It stands on a plot of about an acre and is adjacent to a field of about 4 acres, which is also part of Olga’s estate. He asked about gaining permission for vehicular access to the site and if the Parish Council were interested in purchasing it as a community asset for restoration, or if they had any other ideas for itís future.
7.    To consider planning applications listed below and those received between 27th August 2014 and 2nd September 2014
    3/14/1182/FP    Ashleigh, Patmore Heath, Albury
    Creation of first floor including 8 No. dormer windows & front porch.
    No comment
    3/14/1216/FP    Lilac Tree Cottage, Patmore Heath, Albury
    Detached garden room/store, removal of greenhouse.
    No comment
    3/14/1388/CL    1 Mansfield Cottages, Clapgate, Albury
    Use of land for siting a mobile home to be used as granny annex.
    No comment
8.    To receive and discuss updates of HMWT’S management plans for Patmore Heath
There are no updates. HMWT and Natural England are yet to meet.
9.    To discuss the new Allotment Agreement which to date only 2 of the 6 tenants have signed and returned
The council discussed the new allotment agreements with 2 of the tenants and agreed to amend some of the wording. The clerk will circulate the amended agreements for signing.
10.    To discuss the quotes received for updating the current Albury Village website and make a decision on whether to proceed with any
The councillors considered the quotes from D Muller and Premier and all preferred the first.
Resolved, proposed by Cllr Walne, seconded by Cllr Benton that D Muller should undertake with the agreed changes to the website. Unanimously agreed.
11.    To receive an update of the proposed DriveSafe campaign
Cllr Benton has been vetted by Herts Police and the campaign planning is progressing.
12.    To review the Playground Inspection report
The report highlighted nothing that requires urgent attention.
A survey is to be conducted, via Facebook and the Albury Newsletter, to establish what new equipment could be installed at the playground should a funding application be successful.
13.    To discuss which ‘Dog Fouling’ posters to display and any further ideas to combat the problem of dog fouling around the village
Resolved, proposed by Cllr Muller, seconded by Cllr Barrett that the council report all dog fouling incidents to East Herts Council. Unanimously agreed.
The clerk is to display posters designed by the local school children at the problem areas.
14.    To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1st July £29334.31
Income: Wayleave £29.90+    
New housing bonus grant £480.00+
Outgoings: agreed 1st July 2014 £1541.70-    

Balance at 31/08/14 £28302.51
15. To agree payments due
Playground Inspection £55.86
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the payment should be made. Unanimously agreed.
16. To agree payment of £14 for extra Albury Newsletter pages in any month necessary
Resolved, proposed by Cllr Muller, seconded by Cllr Benton that £14.00 be paid to Albury Newsletter Trust in any month where the Council have extra minutes or notices to publish. Unanimously agreed.
17. To discuss if it would be beneficial for the clerk to take the Certificate in Local Council Administration @ £470
Resolved, proposed by Cllr Muller, seconded by Cllr Webster that the clerk take this certificate. Unanimously agreed.
18. To receive the Clerks report (for information only)
The executor of Olga Catonís estate contacted the parish council about a derelict building at Patmore Heath which is part of her estate.
Letter from R. Crafter re: new allotment agreement.
Communication from R. Crafter re: invoicing for repairs to playground fence. An invoice is yet to be received.
East Herts project manager for the A120 bypass scheme requested meeting with APC.
Received invite to East Herts Rural Parish Conference.
VAT refund of £1016.99 applied for.
Received results of the Patmore Heath Survey.
19. To suggest agenda items for the next Parish Council meeting date: Tuesday 7th October 2014, 7.15pm at the village hall
Discuss Albury Charities.
The chairman closed the meeting at 9:30pm

Signed:

Date:

Abigail Muller (Chairman)