Author: Jane Pettitt (Page 5 of 7)

Due to a lack of councillors able to attend, this meeting was cancelled.

ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held Tuesday 2nd November 2021 at 7.00 pm at Albury village hall

Present: Councillors Clayden, Davis and Klimowicz
In attendance: Mrs J Pettitt and 0 member(s) of the public

The Chair opened the meeting at 7.15 pm

1. To receive and accept apologies for absence
Apologies were received and accepted from Councillors Brooks, Jolly and Walne.
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 5th October 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications
APPLICATION: 3/21/2534/HH PROPOSAL: Single storey side extension and first floor rear extension. Raised paving/patio, steps and planters. AT: Avenue Lodge Albury Hall Park Albury. NO COMMENT
APPLICATION: 3/21/2167/HH PROPOSAL: Demolition of single storey side extension. Erection of two storey side and rear extension and single storey front extension. Insertion of 1 first floor rear window and 3 rear roof windows. AT: 6 The Bourne Albury. NO COMMENT
APPLICATION: 3/21/2423/HH PROPOSAL: Removal of conservatory. Construction of single storey rear extension and single storey side extension. Garage Conversion. New chimney. New ground floor window openings. AT: The Birches Patmore Heath Albury. NO COMMENT
APPLICATION: 3/21/2571/LBC PROPOSAL: Alterations and replacement of windows, formation of an enlarged window opening at rear and creation of two window openings. AT: Elm Cottage Gravesend Albury. NO COMMENT
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 5/10/2021 £14,091.67
Payments: Agreed 5/10/2021 £1,262.13
SO Stansted Airport Trust £10.00
Receipts: £0.00
Available balance at 5/10/2021 £12,819.54
Balance per bank statement £12,819.54
8. To agree payments due
J Pettitt for speed signs, £65.78, R Murdoch for sign flowers £25.99, Broxap Ltd for play area seating £2419.20, CPRE Essex toward solar booklet. £50. Total £2,560.97
Resolved, proposed Cllr Davis, seconded Cllr Clayden, that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident has suggested a team of volunteers could be recruited to carry out certain maintenance tasks in the village. This could be added to the January agenda. The railings near the village signs have been damaged by a car. This has been reported to Highways.
10. To discuss actions and activities surrounding local Solar Farm plans and a contribution toward production of a Solar Facility document
The donation of £50 is to be paid to CPRE Essex who produced the Solar Facility document. No planning application has been submitted. The Upwick residents are arranging to meet for further discussions.
11. To receive an update of the status of the playground fence repairs and playground fundraising
The fencing is complete. Albury Play Space organised a fundraising Halloween Party. Residents can now help fundraising by participating in The Herts Lottery. 50% of all ticket money is donated back to the Albury Play Space charity https://www.easthertslottery.co.uk/support/albury-play-space
12. To discuss a parish council plan of action to address speeding issues through Albury
The parish councillors would like to thank Ben and Paul Lucas for cleaning road signs, clearing vegetation that was obscuring road signs, straightening a sign at Gravesend, and putting up extra speed signs
The clerk has another 30 signs to distribute along the Albury Road, near the village hall and the school. Councillor Davis agreed to help put these up.
13. To discuss progress of the bank mandate change request
In light of recent problems with Barclays not honouring a valid cheque, not being able to satisfactorily explain why and because it is difficult to make changes to the signing arrangements, the clerk is looking at changing to a Lloyds Business account at the next meeting.
14. To suggest agenda items for the next Parish Council meeting to be held Tuesday 2nd November
Bank account change update, traffic calming/speed meeting and measures, playground seating and fundraising, village hall patio fence.

The Chair closed the meeting at 7:35 pm

ALBURY PARISH COUNCIL MEETING
DRAFT Minutes of a meeting held Tuesday 5th October 2021 at 7.00 pm at Albury village hall

Present: Councillors Brooks, Clayden, Davis and Klimowicz
In attendance: Mrs J Pettitt and 0 member(s) of the public

The Chair opened the meeting at 7pm

1. To receive and accept apologies for absence
Apologies were received and accepted from Councillors Jolly and Walne.
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 7th September 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications
APPLICATION: 3/21/1874/FUL PROPOSAL: Change of use of the land to residential garden, to be incorporated into residential curtilage land (retrospective). AT: Land To Rear Of 5 And 6 Six Cottages, Clapgate, Albury.
No comment.
APPLICATION: 3/21/2423/HH PROPOSAL: Removal of conservatory. Construction of single-storey rear extension and single-storey side extension. Garage Conversion. New chimney. New ground floor window openings. AT: The Birches, Patmore Heath, Albury. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 7/9/2021 £11,032.10
Payments: Agreed 7/9/2021 £151.20
Playground fence materials £2,342.92
Receipts: Precept payment £4,000.00
Litter picking grant £1,553.69
Available balance at 5/10/2021 £14,091.67
Balance per bank statement £14,091.67
8. To agree payments due
Clerk’s q3 salary £937.30, clerk’s expenses £64.83, litter picker 1 q3 payment £130, litter picker 2 q3 payment £130. Total £1,262.13
Resolved, proposed Cllr Davis, seconded Cllr Clayden, that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None.
10. To discuss actions and activities surrounding local Solar Farm plans and a contribution toward production of a Solar Facility document
Last month we agreed to contribute £50. The clerk is waiting for an account name and address this post this to – to be chased. There has been notice of a planning application for the Wickham Hall solar farm. The clerk will check on the planning portal.
11. To receive an update of the status of the playground fence repairs and playground fundraising
The posts are almost finished and then the rails and wire will be added. The parish council has paid just under £2,000 plus VAT for the materials as previously agreed. The village hall and Albury Play Space will pay for the labour on completion.
12. To discuss the progress of the requested DriveSafe campaign
We need to suggest some dates. The clerk will liaise with the lead volunteers.
13. To receive an update on the request for the road safety van to visit Albury
Graham McAndrew has chased this for us and we are awaiting a response.
14. To discuss a parish council plan of action to address speeding issues through Albury
The clerk has raised a Highways fault report detailing many warn road markings and damaged and wobbly signage.
Graham McAndrew has offered to meet with councillors to discuss issues. The clerk has asked if a meeting can be arranged with Highways, local police and other parish councillors to discuss how to resolve speeding issues.
The parish council agreed to investigate measures to slow vehicles throughout the 30 mph zone such as village gateways, more 30 mph reminders and 20 mph request signs at problem spots.
15. To discuss progress of the bank mandate change request
The clerk has reprinted a personal information form to be completed.
16. To suggest agenda items for the next Parish Council meeting to be held Tuesday 2nd November
Apologies from Councillor Brooks who is unable to attend the next meeting.
Bank signatory update progress, traffic calming/speed meeting and measures, playground fence, village hall fence.

The Chair closed the meeting at 7:45 pm

ALBURY PARISH COUNCIL MEETING
Minutes of a meeting held Tuesday 7th September 2021 at 7.00 pm at Albury village hall

Present: Councillors Jolly, Clayden and Klimowicz
In attendance: Mrs J Pettitt and 1 member of the public

The Chair opened the meeting at 7 pm

1. To receive and accept apologies for absence
Apologies were received and accepted from Councillors Davis and Walne.
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 6th July 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
None.
6. To hear from and co-opt anyone interested in filling the parish councillor vacancy
Heather Brooks offered to fill the vacancy. The councillors were happy with this.
Resolved, proposed Cllr Jolly, seconded Cllr Klimowicz, that the Heather Brooks be co-opted to Albury Parish Council. Unanimously agreed.
Councillor Brooks signed the acceptance of office form and took the DPI form to complete.
7. To consider planning applications
None received.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 6/7/2021 £12,911.15
Payments: Agreed 6/7/2021 £1,352.30
Internal audit £132.00
One-off allotment clearance £200.00
Allotment mowing £195.00
Receipts: Bank interest £0.25
Available balance at 7/9/2021 £11,032.10
Balance per bank statement £11,032.10
9. To agree payments due
CHBT subscription £151.20
Resolved, proposed Cllr Clayden, seconded Cllr Jolly, that the payments due be paid. Unanimously agreed.
10. To receive the clerk’s report (for information only)
None.
11. To discuss actions and activities surrounding local Solar Farm plans and a contribution toward production of a Solar Facility document
Upwick residents have formed an action group and are liaising with other local villages to oppose all local plans for solar and battery farms. A formal planning application has not yet been submitted for Wickham Hall solar farm. A booklet of information is being produced and the parish council has been asked to donate £50 toward printing costs.
Resolved, proposed Cllr Clayden, seconded Cllr Klimowicz, that the Albury Parish Council should donate the requested £50 toward production of the booklet. Unanimously agreed. .
12. To receive an update of the status of the playground fence repairs and playground fundraising
The fence materials are due for delivery week commencing 20th September and installation should begin soon after.
13. To discuss the progress of the requested DriveSafe campaign
The petition and application were submitted in July. Approved locations have been received from the Citizens Policing Team and they have asked the DriveSafe leads to submit suitable dates.
14. To receive an update on the request for the road safety van to visit Albury
A request was submitted in July. A response was received asking for us to suggest sites for the van. We are awaiting a further response.
15. To discuss a parish council plan of action to address speeding issues through Albury
The councillors discussed traffic calming measures such as speed humps, chicanes and speed humps. The clerk agreed to enquire about the restarting of the meetings that HCC used to organise to discuss speeding and other traffic issues in locals villages. The last one took place on 8th January 2020. This would allow councillors to ask about types of traffic calming that would be suitable.
16. To discuss progress of the bank mandate change request
Ongoing.
17. To suggest agenda items for the next Parish Council meeting to be held Tuesday 5th October 2021
Bank signatory update progress, traffic calming, DriveSafe campaign, co-opt a 6th parish councillor, playground fence and refurbishment, speeding issues a resolutions

The Chair closed the meeting at 8 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 6th July 2021 at 7.00 pm at the village hall

Present: Councillors Jolly, Davis, Clayden and Klimowicz
In attendance: Mrs J Pettitt and 1 member of the public

The Chair opened the meeting at 8.15 pm

1. Chair and vice-chair to sign acceptance of office forms
The forms were duly signed by Councillors Davis and Jolly.
2. To receive and accept apologies for absence
Apologies were received and accepted from Councillor Walne.
3. To receive declarations of interest.
None
4. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 4th May 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings.
5. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
6. To receive petitions, comments and questions from the public
None.
7. To hear from and co-opt anyone interested in filling the parish councillor vacancy
We have an interested party who has already completed the councillor training course. She was unable to attend tonight but will attend in September with a view to being co-opted.
8. To discuss the application for a Solar Photovoltaic Farm at land adjoining A120 Little Hadham Bypass and Wickham Hall Estate
Upwick residents have formed a committee and are carrying out thorough research in anticipation of a planning application being submitted soon. Councillor Klimowicz is on the committee and will keep Albury Parish council updated. She is also looking at the possibility of joining forces with other local parish councils.
9. To consider planning applications
APPLICATION: 3/21/1616/HH, PROPOSAL: Proposed single-storey rear extension to form garden room. New door opening on West elevation. AT: Hole Farm Albury Hall Park Albury. No comment.
10. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 4/5/2021 £14,868.57
Payments: Agreed 4/5/2021 £247.77
Land Registry for lease copy £59.94
Krystal for website hosting £47.99
SL King for accessway repairs £3,840.00
Village sign flowers £36.97
Sign area and verge clearance £150.00
CHBT Village Emergency Telephone £120.00
Receipts: From residents using accessway £2,545.00
Bank interest £0.25
Available balance at 6/7/2021 £12,911.15
Unpresented cheques £150.00
£120.00
Balance per bank statement £13,181.15
11. To agree payments due
The following payments were previously agreed and cheques have been issued: Land registry lease copy £59.94, Krystal web hosting £47,99, SL King accessway repair £3840, village sign flowers £36.97, A Cooper for vegetation clearance £150, CHBT village emergency telephone subs £120. These payments are due: Clerk’s salary Q1 £937.30, Litter picker 1 Q1 £130, Litter picker 2 Q1 £130, HAPTC Councillor Training £60. refund P Kelly £60, refund A Forbes £35 Total: £1,352.30
Resolved, proposed Cllr Davis, seconded Cllr Klimowicz, that the payments due be paid. Unanimously agreed.
12. To receive the clerk’s report (for information only)
None.
13. To discuss the parish repair of the accessway at Patmore Heath
The quote for £3,200 + VAT was accepted from SL King and the work has been completed. The parish council contributed £400 and the owners of 7 out of 8 properties contributed £350 per property. One property owner is yet to pay. The clerk agreed to send a reminder letter.
14. To receive an update of the status of the playground fence repairs and playground fundraising
There has been a delay because of material shortages. Price rises in timber mean a new quote might be issued.
15. To discuss the organisation of a Drivesafe campaign and traffic calming measures to reduce speeding through Albury
The clerk has collected the minimum of 10 signatures required on the DriveSafe petition. The councillors added theirs. The clerk agreed to submit the petition.
A resident asked if the parish council can speak to district and county councillors to ask for support in resolving speeding issues through the village. He has informed us that vegetation is concealing some speed limit signs, some are damaged and road markings have worn away. He has recently followed 2 tractors travelling at speeds of at least 38 MPH even though they reportedly cannot exceed 30 MPH. Albury Parish Council will raise this with Highways and our district and county councillors.
16. To complete a bank mandate change request to add new signatories to the account
The clerk gathered the information for the forms prior to the meeting. Councillors Jolly and Klimowicz are to be added. Councillors without a Barclay account must take a photo ID and an address ID to a branch to get verified.
17. To suggest agenda items for the next Parish Council meeting to be held Tuesday 7th September 2021
Bank signatory update progress, traffic calming, DriveSafe campaign, co-opt new parish councillor, playground fence.

The Chair closed the meeting at 9 pm

None as meeting cancelled

ALBURY PARISH COUNCIL ANNUAL MEETING
Minutes of the meeting held Tuesday 4th May 2021 at 7.00 pm via zoom

Present: Councillors Jolly, Davis, and Klimowicz
In attendance: Mrs J Pettitt and 9 members of the public

The Chair opened the meeting at 7.05 pm

1. To elect a chair for the year 2021/22
Resolved, proposed Cllr Jolly, seconded Cllr Klimowicz, to elect Councillor Davis as Chair. Unanimously agreed. Cllr Davis will sign the declaration of acceptance of office at the June meeting.

2. To elect a vice-chair for the year 2021/22
Resolved, proposed Cllr Klimowicz, seconded Cllr Davis, to elect Councillor Jolly as Vice-chair. Unanimously agreed. Cllr Jolly will sign the declaration of acceptance of office at the June meeting.

3. To receive and accept apologies for absence
Apologies were received and accepted from Councillors Clayden and Walne.

4. To receive declarations of interest.
None

5. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 6th April 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.

6. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.

7. To receive petitions, comments and questions from the public
Members of the public asked if the parish council would check the conditions of the lease agreement between the parish council and the Herts & Middlesex Wildlife Trust (HMWT) in relation to maintenance requirements. The clerk agreed to do obtain a copy.
The residents asked the parish council to ask HMWT if they agree that debris blocking the ditch caused damage to the access way.

8. To consider planning applications
No notifications received.

9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 6/4/2021 £12,739.66
Payments: £1,871.09
Receipts: Precept £4,000.00
Available balance at 4/5/2021 £14,868.57
Unpresented cheque £336.51
Balance per bank statement £15,205.08

10. To agree the figures on the Annual Return and certify that Albury Parish Council is exempt from a Limited Assurance Review
Albury Parish Council is exempt as we have received less than £25,000 and spent less than £25,000 this year.
Resolved, proposed Cllr Davis, seconded Cllr Jolly, to certify Albury Parish Council is exempt from a Limited Assurance Review and that the Annual Return is approved. Unanimously agreed.

11. To note that the insurance renewal is automatic this year
At last year’s annual meeting it was agreed to sign a three-year fixed-rate insurance policy. The premium due is £247.77

12. To agree payments due
Community First Insurance £247.77
Resolved, proposed Cllr Davis, seconded Cllr Jolly, to make the payment due to Community First Insurance. Unanimously agreed.

13. To receive the clerk’s report (for information only)
I’ve received queries regarding a planned festival at Church End on 20th and 21st August 2021 and have made enquiries about it with East Herts. This has been granted a licence and local residents were consulted.

14. To discuss any quotes received for the repair of the access way at Patmore Heath
The residents have received a quote of £3,200 + VAT. The parish council has received a quote of £5,710. Some residents have formed a committee to represent all residents who use the access way. The parish council requested confirmation that all residents are happy to be represented in this way. The parish council asked for assurances that the repair the residents have been quoted for will be fit for purpose.

15. To discuss new quotes received to replace the playground fence
The contractor booked to replace the fence can no longer carry out the work. Two new quotes have been received, one is £5,600 and the other is £4,800 if posts are driven in or £5,600 if posts are dug and cemented. One more verbal quote of £5,500 which includes cemented posts has been received. The playground committee chose the third quote as one member has prior experience with the contractor.

16. To discuss the process required for residents to organise a DriveSafe campaign
Residents can organise a DriveSafe campaign if a petition with the signatures of at least 10 local residents is submitted. The parish council will support this but residents need to volunteer.
17. To hear from anyone interested in filling the parish councillor vacancy

A member of the public joined this meeting to see what being a parish councillor involves. She found the meeting interesting, and the councillors invited her to fill the vacancy. She is particularly interested in helping to resolve speeding in the village. She is considering joining us and will contact the clerk with a decision. Hopefully, she will be co-opted at the June meeting.

18. To suggest agenda items for the Parish Council meeting to be held on Tuesday 1st June
Bank signatory update, traffic calming, DriveSafe campaign, discuss repair costs of Patmore Heath access way, co-opt new parish councillor.

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 6th April 2021 at 7.00 pm via zoom

Present: Councillors Jolly, Davis, and Klimowicz
In attendance: Mrs J Pettitt and 8 members of the public

The Chair opened the meeting at 7:05 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Clayden
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 2nd March 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
Residents of Patmore Heath asked who is responsible for the land either side of the access bridge that is in need of repair. They feel clearance of Patmore Heath contributed to the issue. The clerk said the land is currently leased to the Herts & Middlesex Wildlife Trust. Residents asked if there is a maintenance agreement that includes keeping the drainage ditch clear and the clerk agreed to make enquiries. The residents commented that they believe debris in the ditch, which runs under the access way, caused the water level to rise and that this caused one side to collapse. They have asked an engineer to carry out an inspection and provide a quote for repairs. The parish council asked the residents to forward a copy of the report and quote.
6. To consider planning applications
APPLICATION: 3/21/0768/LBC PROPOSAL: Traditional porch on west elevation. AT: The Beeches, Albury Lodge Estate, Albury
No comments
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/3/2021 £12,854.31
Payments: £0.00
Receipts: Bank interest £0.25
Balance at 6/4/2021 £12,854.56
8. To agree payments due
HAPTC subs £336.51, Office 365 annual subs £79.99, Hundred Parishes Society subs £10, clerk’s salary £937.30, clerk’s expenses £52.29, allotment mowing £195, litter picker 1 £130, litter picker 2 £130. Total: £1,871.09
Resolved, proposed Councillor Davis, seconded Councillor Klimowicz, that the payments due be paid. Unanimously agreed.
9. To review the accounts for year ending 31st March 2021 prior to completing the annual return
The accounts show an opening balance of £13,064.34, receipts totalling £9,905.29, payments totalling £11,685.56 and a closing balance of £11,286.07.
The Responsible Finance Officer will use these figures to complete the annual.
10. To receive the clerk’s report (for information only)
Questions from residents regarding an access way at Patmore Heath were received and forwarded to the councillors prior to the meeting.
11. To receive an update on the investigation into maintenance responsibilities of an access way at Patmore Heath
The chair asked the residents to respectfully remember that our parish councillors are unpaid volunteers who have spent many hours of their own time researching the answers to numerous questions and endeavouring to reach a fair solution to this issue.
The chair stated that the access way in question sits on common land owned by the parish council and serves as a means of access to 8 properties.
The parish council stated that as the funds it holds are public money, it must spend them in accordance with the needs of the wider community of Albury. As the access way does not serve the wider community, the parish council feels it cannot justify spending public money to maintain it.
In light of the residents’ points recorded at item 5 above, after the engineers report and quote has been received, a further update will be provided.
12. To report HMWT’s response regarding the clearance of a drainage ditch at Patmore Heath
The HMWT manager responsible for Patmore Heath has agreed to organise for the ditch to be cleared between the highway and the access way. The clerk will ask if the ditch can be regularly cleared to ensure no more blockages and floods occur.
13. To receive an update of playground grant applications and quotes for new fencing
A quote from a small local company came in at £4,500. They have pencilled the job in for late June. Albury PlaySpace has received a grant of £2,000 from Councillor Graham McAndrew. This leaves a shortfall of £2,500. Albury PlaySpace have asked if the Parish Council and Village Hall will pay this shortfall.
Resolved, proposed Councillor Davis, seconded Councillor Klimowicz, that the Parish Council will contribute £1,250 towards the new playground fence once installation is completed. Unanimously agreed.
14. To discuss traffic calming measures to slow traffic through the village
A resident took photos that show road markings at Clapgate require repainting. The clerk will contact Highways to see if this can be undertaken and to ask about other traffic calming measures.
15. To suggest agenda items for the Parish Council meeting to be held on Tuesday 6th April 2021
Bank signatories, traffic calming, access way maintenance and drainage ditch clearance at Patmore Heath

The Chair closed the meeting at 8:30 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 2nd March 2021 at 7.00 pm

Present: Councillors Jolly, Davis, and Klimowicz
In attendance: Mrs J Pettitt and 6 member of the public

The Chair opened the meeting at 7.10 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Clayden and Muller
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 2nd February 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
Questions from the public:
Are prescriptive access right s acquired after a length of time?
What constitutes a highway as opposed to an adopted or unadopted road?
Is the drainage ditch beneath the access way at Patmore Heath a separate responsibility from the access way?
Who is liable if a person has an accident on common land?
Is the access way a public footpath?
Many other questions arose and the councillors asked the members of the public to compile lists of all their questions relating to this subject and forward them to the clerk.
6. To consider planning applications
APPLICATION: 3/21/0197/HH PROPOSAL: Erection of outbuilding AT: Oakley Clapgate, Albury.
APPLICATION: 3/21/0507/HH PROPOSAL: Single storey side extension and two storey rear extension. AT: Penrose Cottage Patmore Heath Albury
No comments
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/2/2021 £12,854.31
Payments: £0.00
Receipts: £0.00
Balance at 2/3/2021 £12,854.31
8. To agree payments due
Contribution toward house martin nesting box at village hall £114.90
Resolved, proposed Councillor Davis, seconded Councillor Jolly that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
Communications from residents regarding a bridge over a culvert at Patmore Heath have been forwarded to the councillors.
10. To hear from and co-opt anyone interested in filling our parish councillor vacancies
Toby Walne, a previous parish councillor, has expressed an interest but is unable to join us tonight. He is happy to be co-opted in his absence.
Resolved, proposed Councillor Davis, seconded Councillor Jolly that the Toby Walne be co-opted to Albury Parish Council. Unanimously agreed.
11. To receive any update on the investigation into the ownership and maintenance responsibilities of a damaged bridge at Patmore Heath
The damaged bridge forms an access way across a natural drainage ditch to 8 properties at Patmore Heath. The parish council confirmed that the access way is under their ownership and is registered as common land. The parish council is awaiting confirmation of maintenance obligations of common land that is subject to an easement. The councillors agreed to respond to questions asked in relation to this matter in minute 6 and those forwarded afterward by email.
12. To receive an update of playground grant applications and quotes for new fencing
An application for a National Lottery grant is underway. Another fence quote is awaited. Councillor Graham McAndrew has pledged £2000 to Albury PlaySpace to put towards the new fencing.
13. To discuss traffic calming measures to slow traffic through the village
We are waiting for a meeting with highways to be rescheduled to discuss various speed issues in the local villages.
14. To discuss HMWTs concerns regarding verge parking at Patmore Heath
The chair is to arrange a site meeting with HMWT to inspect and discuss a resolution.
15. To suggest agenda items for the Parish Council meeting to be held on Tuesday 6th April 2021
Playground fence grant, bank signatories, agree village sign maintenance schedule, traffic calming, access way maintenance and drainage ditch clearance at Patmore Heath

The Chair closed the meeting at 8.10 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 2nd February 2021 at 7.00 pm

Present: Councillors Jolly, Davis, Klimowicz and Muller
In attendance: Mrs J Pettitt and 2 member of the public

The Chair opened the meeting at 7.05 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Clayden
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 12th January 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
Three members of the public joined the meeting to raise concerns about the condition of a bridge over a stream at Patmore Heath and to ask who owns it and what access rights exist. The Parish Council explained that they are investigating this and will share their finding.
6. To consider planning applications
None.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 12/1/2021 £14,247.18
Receipts: £0.00
Payments: agreed 12/1/2021 – £1,392.87
Balance at 2/2/2021 £12,854.31
Unpresented cheques + £130.00
Balance per bank statements £12,984.31
8. To agree payments due
None.
9. To receive the clerk’s report (for information only)
None
10. To hear from and co-opt anyone interested in filling our parish councillor vacancies
No one expressed interest.
11. To receive an update of the progress of playground fence grants
Councillor Jolly has begun an application for funding from National Lottery. Graham McAndrew has pledged an amount from the locality budget to be confirmed. Councillor Jolly and her family have kindly cleared the damaged and broken fencing.
12. To discuss traffic calming measures to slow traffic through the village
A resident has suggested the SLOW road markings should be repainted and that some stating 30MPH could be added. Both ideas will be put to the Highways department.
13. To complete the forms to add bank signatories
Postponed until a face-to-face meeting is possible. The clerk has been unable to get through to Barclays and they have not responded to online banking messages.
14. To discuss the resolution to the blocked culvert at Patmore Heath
Ringway kindly unblocked the culvert in order to carry out an investigation into the condition of the bridge across it which is subsiding and has a large hole through its surface.
The Parish Council has engaged a solicitor to establish whether the bridge is common land or is privately owned. This is necessary to determine if access rights are required to use it and who has maintenance responsibilities.
The bridge is part of an unmade, unadopted road.
15. To suggest agenda items for the Parish Council meeting to be held on Tuesday 2nd March 2021
Playground fence grant, bank signatories, agree village sign maintenance schedule, traffic calming, bridge, and culvert at Patmore Heath

The Chair closed the meeting at 7.55 pm