Category: Minutes (Page 6 of 12)

Meeting minutes 05.03.19

ALBURY PARISH COUNCIL
Minutes of the meeting held Tuesday 5th March 2019, 19.15 at the Village Hall

Present: Cllrs Davis, Kent, Murdoch, Walne and Waples
In attendance: Mrs J Pettitt (parish clerk)

Councillor Murdoch opened the meeting 7.20 pm

1. To receive and accept apologies for absence.
Apologies from Councillor Wheatley were received and accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 5th February 2019. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
A resident asked if councillors will consider contributing to costs of clearing recent fly tipping in the village. The councillors expressed their shock at the amount that was tipped and want to thank the land owner for clearing it up so swiftly.
6. To consider planning applications.
3/19/0378/HH PROPOSAL: Double storey side extension and erection of additional side extension to create orangery. AT: Mill House Patmore Heath Albury Ware Hertfordshire.
No comments.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 5/2/19 £25,529.37
Income: 4/3/19 £12.44
Outgoings: As agreed 5/2/19 £786.02
Balance at 5/3/19 £24,755.79
8. To agree payments due
£507.69 To clerk for new laptop, £1580 TP Garden Care, £10.000.00 grant to Albury Playspace, CHBT Annual Membership £151.20 Total £12,238.89
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None.
10. To discuss the village sign site clearance and railing refurbishment progress, and regular clearance work quote
The initial tidy-up and railing painting has been completed @ £1580. Councillor Davis is to confirm a price of £50 + VAT per maintenance clearance, 4 times per year.
11. To discuss the condition of the bus shelter green
Councillor Murdoch has discussed the condition of the area with the owner’s agent who doesn’t think it is much of an issue. He is to ask if the posts can be repositioned to prevent them from being continually knocked over.
12. To discuss the fallen tree reported by a resident at Patmore Heath
Atkins Arborists are to survey the tree’s position and report back. It was agreed that the clerk can authorise the work if it is not more than £300. Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that a maximum of £300 can be spent to remove the tree. Unanimously agreed.
13. To discuss the possibility of cutting the hedge along the path by Cow Pasture
Postponed.
14. To receive any update from the Albury playground committee, discuss playground grant and playground fence repairs
Stage 1 of the redevelopment is ready to go ahead at a cost of approximately £12,000.00. The councillors agreed to give a grant of £10,000 towards this phase. Resolved, proposed Cllr Davis, seconded Cllr Murdoch, that these payments be made. Unanimously agreed.
15. To suggest agenda items for the Parish Council Meeting to be held Tuesday 2nd April 2019 at 7.15pm at the Village Hall
Village sign and ongoing site maintenance, playground, parish council elections, Easter Egg Hunt Saturday 20/04/19 budget, elections.

Meeting minutes 05.02.19

ALBURY PARISH COUNCIL
Minutes of the meeting held Tuesday 5th February 2019, 19.15 at the Village Hall

Present: Cllrs Davis, Kent, Murdoch and Waples
In attendance: Mrs J Pettitt (parish clerk)

Councillor Murdoch opened the meeting at 7:25 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Walne and Wheatley
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 8th January 2019. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
A representative from the playground committee asked for a grant of £20,000 towards new playground equipment at the village hall. This will be discussed at the next meeting.
6. To discuss the 2019-20 budget and set the precept for that period
The councillors discussed the budgetary requirements for 2018/19. Once the new village sign has been paid for and if a grant is made towards the new playground, reserves will be greatly reduced so it was decided to set the precept at £8,000 in order to ensure annual costs can be covered and to allow for regular maintenance of areas under the parish council’s responsibility.
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, to set the precept for the next year at £8,000. Unanimously agreed
The chairman completed the precept form and it was duly signed.
7. To consider planning applications.
3/19/0041/HH and 3/19/0061/LBC. Replacement of a single story side extension and restoration of a wall. AT: Pightle Cottage, Patmore Heath, Albury. No Comment.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 8/1/19 £26,536.12
Outgoings: As agreed 8/1/19 £1006.75
Balance at 5/2/19 £25529.37
9. To agree payments due
£776.02 to playground committee (raised by Albury Antiques), £10 Hundred Parishes Society Total £786.02
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that these payments be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
None.
11. To discuss the village sign, quotes received for clearance of the sign site, railing refurbishment and regular clearance work as necessary
One quote has been received and the second is due in. The first quote is reasonable and it was decided to proceed with the most competitive of the two.
12. To discuss any news regarding radar speed sign installation and other traffic calming measures
The radar signs should be in place by the end of March. Traffic and speed surveys are also planned before the end of March.
13. To discuss the possibility of cutting back the hedge along the path by Cow pasture
Postponed.
14. To discuss the fly tipping poster and steps to deter fly tippers
A notice has been placed in the village newsletter and posters are to be placed around the village.
15. To discuss the issue of parking on Patmore Heath and the Patmore Heath management plan
A new plan is currently being drawn up by HMWT.
16. To discuss the school’s request for a grant for new defibrillator pads and battery
Councillors suggested the school apply to HCC for a grant.
17. To receive any update from the Albury playground committee and discuss playground and nearby fence repairs
A playground committee representative reported that 7 residents are now involved and are applying for quotes and exploring funding avenues. They need to raise between £55,000 and £60.000. They were given a cheque for £776 raised by the Albury Antiques Fayres, which the parish council have been holding on their behalf. Albury Tuck shop raised £730. Albury Santa has pledged an amount to be confirmed.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 5th February 2019 at 7.15pm at the Village Hall
Hedge by cow pasture, village sign site clearance and ongoing maintenance, railing maintenance, radar signs and other traffic calming, fly tipping, playground, parish council elections

Meeting minutes 08.01.19

ALBURY PARISH COUNCIL
Minutes of the meeting held Tuesday 8th January 2019, 19.15 at the Village Hall

Present: Cllrs Davis, Kent, Murdoch, Walne, Waples and Wheatley
In attendance: Mrs J Pettitt (parish clerk)

Councillor Murdoch opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. None.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 6th November, 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
None.
6. To consider planning applications. None.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 6/11/18 £32,338.50
Income: Bank Interest £12.62
Outgoings: As agreed 6/11/18 £5,395
Donation to Albury 60 Plus £300
Architect fee (village sign planning) £120
Balance at 8/1/19 £26,536.12
8. To agree payments due
Clerk’s salary £711.36, Litter Picker 1 £130, Litter Picker 2 £130, Clerk’s expenses £35.39
Total £1006.75
Resolved, proposed Cllr Davis, seconded Cllr Kent, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None.
10. To discuss the progress of the planning application for the traditional village sign project
Planning permission has been granted. The sign has been ordered at a cost of £3,950.
11. To discuss the progress of the radar speed sign installation and other traffic calming measures
We are still expecting these to installed early this year and the other promised changes to speed signs to be implemented soon.
12. To discuss the quotes for clearing the path to the school and the verges by the railings over the bridge
Where the path is concerned options to widen it are being looked in to. Regarding the site of the village sign, councillors are to get quotes for a one-off clearance of the area, a refurbishment of the railings and an ongoing maintenance contract.
13. Cutting hedges
Councillors are to contact the owners of the hedge along the path towards school.
Herts County Council may provide a grant for improvements if the school make an application. Details will be passed to the school.
14. Fly Tipping
Councillor Kent is to design a poster to display around the village and in the newsletter.
Residents should report any incidents to East Herts Council, and to Albury Parish Council so we can keep a check on the extent of the problem. Also, residents are to be asked to keep an eye out for vehicles laden with obvious waste heading into the area and note the contents and the number plate and pass these details to the parish clerk.
15. Laptop
The parish council laptop is no longer useable. The councillors agreed that the clerk should order a replacement at a maximum cost of £1200.
Resolved, proposed Cllr Davis, seconded Cllr Waples, that the clerk should purchase a laptop up to the value of £1200. Unanimously agreed.
16. To receive any update from the Albury playground committee
The playground committee has opened a bank account and is setting up a charity. It is also applying for various grants.
The fence around the playground needs repairing. Councillor Wheatley is to look at what needs to be done.
17. To suggest agenda items for the Parish Council Meeting to be held Tuesday 5th February 2019 at 7.15pm at the Village Hall
Hedge by path, village sign site clearance and ongoing maintenance, railing maintenance, radar signs and other traffic calming, fly tipping issue, playground, grant for school defibrillator pads/battery, Precept and budget, 100 Parishes subscription

Meeting minutes 06.11.18

ALBURY PARISH COUNCIL

Minutes of the meeting held Tuesday 6th November 2018, 19.15 at the Village Hall

Present: Cllrs Davis, Kent and Wheatley
In attendance: Mrs J Pettitt (parish clerk)

Councillor Wheatley opened the meeting at 7.20 pm

1. To receive and accept apologies for absence.
Apologies from Councillors Murdoch, Walne and Waples were received and accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 2nd October, 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
None.
6. To consider planning applications
3/18/2084/ADV PROPOSAL: installation of non-illuminated “village sign” AT: Roadside Verge, Albury Road, Albury, Hertfordshire. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/10/2018 £32,418.31
Income: Litter Picking grant £1,486.15
Outgoings: As agreed 2/10/18 £1,555.96
Stansted Airport Community Trust 15/10/18 £10.00
Balance at 6/11/2018 £32,338.50
8. To agree payments due
Radar speed sign £5,100, Planning app fee £165, Allotment mowing Aug/Sept £130. Total £5,395
Resolved, proposed Davis, seconded Cllr Kent, that these payments be made. Unanimously agreed.
9. Obtain further signatures on bank mandate change form
Cllr Wheatley took the forms to complete.
10. To receive the clerk’s report (for information only)
An email has been received from a resident asking if it is possible that the environment agency might be responsible for the collapsing culvert beneath an access road in Patmore Heath.
11. To discuss the progress of the planning application for the traditional village sign project
The planning application has been accepted and a decision is due after 16th November.
12. To discuss the progress of the radar speed sign installation and other traffic calming measures
An invoice has been received for one of the radar signs. We are awaiting an installation date plus a schedule for other changes agreed to speed sign locations and to speed limits.
13. To discuss the disposal of the waste clearance waste at the allotments
Councillor Davis, and two residents burned the waste and so the site is now clear.
14. To discuss the quotes for clearing the path to the school and the verges by the railings over the bridge
We have received a quote of £450 for both jobs. The clerk noticed the path has been cut back and so only the verge needs clearing.
Resolved, proposed Cllr Davis, seconded Cllr Kent, that the company who quoted should be offered the verge clearance work for a payment of £225. Unanimously agreed.
Cllr Wheatley is to speak to the farming consortium who own the land beside the path to see if the hedge can be cut right back to allow for the path to be widened.
15. To further discuss the Deed of Easement relating to the access way leading from Patmore Heath towards Heath Farm
We are waiting for a response from the grantees who have been forwarded a copy of the deed.
16. To receive any update from the Albury playground committee
None.
17. To suggest agenda items for the Parish Council Meeting to be held Tuesday 8th January 2019 at 7.15pm at the Village Hall
Hedge by path, village sign, radar signs and other traffic calming, fly tipping issue, playground

Meeting minutes 02.10.18

ALBURY PARISH COUNCIL MEETING

Minutes of the meeting held Tuesday 2nd October 2018, 19.15 at the Village Hall

Present: Cllrs Davis, Murdoch, Walne and Waples.
In attendance: Mrs J Pettitt (parish clerk), and 2 members of the public.

The chair opened the meeting at 19:25

1. To receive and accept apologies for absence.
Apologies from Councillors Kent and Wheatley were received and accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 4th September 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
Two members of the public told the councillors that many cars drive too fast between the school and the village hall. Some parents have to walk in the road with pushchairs as the path is too narrow and overgrown. They asked whose responsibility the path is and if safety railings could be added where there is a sharp drop from the path to the road. The pathway is usually cleared by local farmers, but the parish councillors agreed to get a quote to clear as much vegetation from each side as possible to see if it is then possible to pass along it with a pushchair. They also said speeding will be addressed later in the agenda.
6. To consider planning applications
3/18/2063/HH PROPOSAL: Single storey rear extension with new ground floor window opening. AT: Church End East, Church End, Albury. No comments.
3/18/2033/LBC PROPOSAL: Demolition of an existing Atcost barn (Range 2) and conversion of the remaining Dutch barn (Range 1) to provide two dwellings AT: High Hall Barns, Clapgate, Albury. No further comments to those made previously.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 4/9/2018 £29,651.47
Income: Precept £3,450.00
Outgoings: As agreed 4/9/18 683.16
Balance at 2/10/2018 £32,418.31
8. To agree payments due
Clerks salary £711.36, Litter picking invoice 1 £130, Litter picking invoice 2 £130, Website hosting £24, Planning application fees £95.60, Allotment clearance/hedge cutting £400, Grasscutters & Co July invoice £65. Total £1,555.96
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that these payments be made. Unanimously agreed.
9. Obtain further signatures on bank mandate change form
These will be completed at the next meeting.
10. To receive the clerk’s report (for information only)
None.
11. To discuss the progress of the planning application for the traditional village sign project
An application was submitted on 19th September and there has been no response from the planning department to the application or to a follow up email. Councillor Waples will continue to chase this.
12. Councillors to familiarise themselves with and discuss a copy of a Deed of Grant of Easement obtained from HM Land Registry
The councillors read and discussed a deed which recently came to light. It concerns access rights across a section of road between Patmore Heath and Heath Farm. The road is used by a number of residents and requires some repairs. The clerk agreed to forward a copy to the grantees mentioned in the deed to allow them an opportunity to put forward their interpretation of its meaning ahead of further discussions.
13. To discuss the response to our request for traffic calming measures in the village
Highways have agreed to supply Albury with one radar speed sign and the parish council are to pay for a second one. These will be installed early 2019. Various road marking are to be re-painted. Highways said it would be difficult to have a 20 MPH limit outside the school but are considering a request for 30 MPH from the A120 all the way through Albury End. The 30 MPH zone at the bottom of the hill by the village hall is to be introduced earlier and the 60 MPH between the village hall and the church may be reduced to 40 MPH. Signage on the A120 will be repositioned so it is clearer that Albury End is unsuitable for heavy traffic.
14. To discuss the allotment clearance, hedge trimming and disposal of the waste created
The allotment clearance and hedge trimming has made a vast improvement. The same people are to be asked to quote for clearance of the pathway from the village hall towards the school and the area where it is hoped to position the new village sign. Allotment holders have new agreements to keep the allotment gardens clear right up to the boundaries of the Bourne properties.
15. To the plans HMWT are drawing up for the management of Patmore Heath
A report will be supplied by HMWT in the new year.
16. To give an update of the Albury Playground Committee meeting held on 23rd September 2018
The meeting was attended by the clerk and 6 residents. The residents are going to apply for grants and organise fund raising activities. They will also invite some new companies to provide designs and quotes.
17. To suggest agenda items for the Parish Council Meeting to be held Tuesday 6th November 2018 at 7.15pm at the Village Hall
Village sign, quotes for clearance of path and sign site, traffic calming, Deed of Easement, allotment waste disposal

Meeting minutes 04.09.18

ALBURY PARISH COUNCIL MEETING

Minutes of the meeting held Tuesday 4^th September 2018, 19.15 at the Village Hall

Present: Cllrs Davis, Kent, Murdoch, Wheatley and Waples.
In attendance: Mrs J Pettitt (parish clerk), and 2 members of the public.

The chair opened the meeting at 7:25

1. To receive and accept apologies for absence.
Apologies were received and accepted from Cllr Walne.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Thursday 5th July 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
These will be reported in agenda points.
5. To receive petitions, comments and questions from the public.
A member of the public asked when a hedge in the village hall car park will be trimmed. Councillor Murdoch replied that it would be done soon as the growing season is now over.
6. To consider planning applications
None received.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 5/7/2018 £30,635.71
Income: Bank interest £12.62, UK Power wayleave £29.90, New Homes Bonus grant £979.00
Outgoings: As agreed 12/5/18 £1,056.36
CHBT Annual subs £422.40, Village hall crockery £282.00, Internal audit fee £180.00, Allotment mowing April £65.00
Balance at 4/9/2018 £29,651.47
8. To agree payments due
Grasscutters & Co June invoice £65, Land Registry search fees £49, Playground Inspection £52.32, Allotment water harvesters £516.84. Total £683.16
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that these payments be made. Unanimously agreed.
9. Obtain further signatures on bank mandate change form
These will be completed at the next meeting.
10. To receive the clerk’s report (for information only)
HMWT have erected a new information sign at Patmore Heath as planned.
11. To discuss the progress of the traditional village sign project
Cllr Murdoch is waiting to hear back from his contact at Herts County Council as to whether a particular site is acceptable. Another site at the south end of the village near the white railings was suggested. At the same, time this whole area could be tidied up and the railings repaired and painted. Cllr Waples agreed to submit a planning application for a sign at this site to East Herts Council.
12. To discuss progress in confirming ownership of a section of road at Patmore Heath
The clerk has requested information from HM Land Registry and will circulate the documents to the councillors as soon as it is received.
13. To discuss the response to our request for traffic calming measures in the village
Cllr Murdoch met with Herts County Council Highways department and showed evidence of various traffic problems in Albury. He discussed the need for various traffic calming measures and was told these were reasonable. He has since heard that funding may be available for items such as radar speed signs. These cost £5000 each and the councillors discussed purchasing one as soon as possible and that, hopefully, we might be given funding to purchase a second one.
14. To discuss the progress if installing a rainwater harvester at the allotments harvester at the allotments
Cllr Davis has installed two large rain water harvesters and they are working well. He will be fencing them off soon and adding a padlocked gate to restrict use to allotment holders.
15. To discuss new allotment agreements
Cllr Davis agreed to review the current agreement and amend as necessary ready for the clerk to circulate by the end of September.
16. To discuss the allotment clearance quote
The quote came in at £350. The councillors were happy as long as this includes the over grown hedge at the edge of the village hall car park.
Resolved, proposed Cllr Murdoch, seconded Cllr Davis, that this quote is acceptable, and that the clearance should be carried out. Unanimously agreed.
17. To discuss trimming of hedge adjacent to village hall car park
The people clearing the allotments are to be asked to trim this hedge as part of the same job.
18. To suggest agenda items for the Parish Council Meeting to be held Tuesday 2nd October 2018 at 7.15pm at the Village Hall
Speed signs, village sign, HMWT plans, hole in road at Patmore Heath

The Chair closed the meeting at 9pm

Meeting minutes 05.07.2018

ALBURY PARISH COUNCIL MEETING

Minutes of the meeting held Thursday 5^th July 2018, 19.15 at the Village Hall

Present: Cllrs Davis, Kent, Murdoch and Waples.
In attendance: Mrs J Pettitt (parish clerk), and 2 members of the public.

The chair opened the meeting at 7.20 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Cllrs Walne and Wheatley.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 9th June 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. Councillor Davis to sign a declaration of acceptance of office
This was duly signed by Councillor Davis and the clerk
5. To receive reports on actions agreed at the last council meeting
Councillor Murdoch ascertained that the hedge adjacent to The Bourne in the village hall car park should be maintained by the parish council.
6. To receive petitions, comments and questions from the public.
A member of the public asked who is responsible for cutting a particular hedge and keeping the ditches clear at Hixham Lane. The clerk agreed to find out who is responsible for the hedge and Councillor Murdoch said he would look into who should clear the ditches (Note: the hedge was subsequently trimmed within a couple of days of this meeting)
A member of the public offered to purchase some new crockery for the village hall as previously discussed and the parish council confirmed she would be reimbursed.
7. To consider planning applications
None received
8. To discuss the Albury 60 Plus group’s request for a grant of £300 towards their Christmas lunch
It was agreed that this grant should be paid but that the clerk will ask HCC if they will reimburse this grant as per last year. Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that a grant of £300 will be paid to the Albury 60 Plus group. Unanimously agreed.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 14/5/2018 £30,635.71
Income: Returned cheque from ICO £35.00 (Exempt from fee)
Returned cheque from Markwell £382.00 (wrong payee name)
Outgoings: As agreed 12/5/18 £417.00
Balance at 5/7/2018 £30,635.71
Balance per bank statements: £30,673.71 – £30,635.71 = £38.00
Unpresented cheques to date: D Muller £38.00
10. To agree payments due
Clerks salary £711.36, Litter picker 1 £130, Litter picker 2 £130, D Muller £20, Grasscutters & Co May invoice £65, Internal Audit fee £180. Total £1,236.36
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that these payments be made. Unanimously agreed.
11. To receive the clerk’s report (for information only). None.
12. To obtain further signatures on the mandate change form
Postponed in Councillor Wheatley’s absence.
13. To receive an update on the Albury Newsletter distribution
Councillor Kent accompanied the editor on the distribution round and will take on this responsibility going forward.
14. To discuss the progress of the traditional village sign project
A suitable site is still to be established. The verge near High Hall Farm (opposite the post box and noticeboard) is being considered.
15. To discuss the interest from residents in creating a playground committee
A Facebook request for volunteers was well responded to so it is hoped a meeting can be arranged soon.
16. To discuss the progress of the discussions with HCC with respect to the hole in the bridge at Patmore Heath
It has been suggested by HCC that Albury parish Council own the part of the road in question, but maps are not clear. It was agreed to apply to Land Registry for clarification. Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that Land Registry searches to a maximum cost of £100 can be carried out by the clerk. Unanimously agreed.
17. To discuss parking at Patmore Heath and the new entrance sign
HMWT submitted their design and the parish council have approved it. The sign is to clarify where parking is allowed.
18. To discuss progress of request for radar speed signs each end of the village
Councillor Murdoch spoke to Highways and is going to submit an application.
19. To discuss the possibility of installing a rainwater harvester at the allotments
The councillors thought this would be a good idea. Resolved, proposed Cllr Murdoch, seconded Cllr Waples that a water harvester up to the value of £500 can be purchased. Unanimously agreed. Councillor Davis agreed to order one and install it next to the village hall.
20. To discuss the possibility of installing a blind spot mirror at parsonage Lane
Councillor Murdoch will discuss this with HCC highways department.
21. To suggest agenda items for the Parish Council Meeting to be held Tuesday 4th September 2018 at 7.15pm at the Village Hall
Village sign, hole at Patmore Heath, radar speed signs, rainwater harvester.

The Chair closed the meeting at 9 pm

Meeting minutes 15.05.2018

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of the annual meeting held Tuesday 15th May 2018, 19.15 at the Village Hall

Present: Cllr Murdoch, Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public.

The chair opened the meeting at 7.20 pm

1. To elect a chairman for the year 2018/19 and sign Declaration of Acceptance of Office
Resolved, proposed Cllr Waples, seconded by Cllr Walne, to appoint Cllr Murdoch as Chair for the year 2018/19. Unanimously agreed.
Cllr Murdoch signed the declaration of acceptance of office.
2. To elect a vice-chair for the year 2018/19 and sign Declaration of Acceptance of Office
Resolved, proposed Cllr Walne, seconded Cllr Murdoch, to appoint Cllr Waples as Vice-chair for the year 2018/19. Unanimously agreed. Cllr Waples signed the declaration of acceptance of office.
3. To receive and accept apologies for absence.
Apologies were received and accepted from Cllr Wheatley.
4. To receive declarations of interest. None.
5. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 3rd April 2018. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair Unanimously agreed.
6. To receive reports on actions agreed at the last council meeting
These will be reported in specific agenda points.
7. To receive petitions, comments and questions from the public.
None.
8. To consider planning applications
3/18/0983/HH. Single storey timber conservatory, White Cottage, Patmore Heath, Albury. No comment.
3/18/1034/HH. Creation of first floor including dormer windows and front porch – Amendment to previous approval 3/17/1336/HH – raising ridge by 30cm, altering fenestration to rear and side elevations including proposed rear and side first floor Juliet balconies, changing porch roof to a pitched roof and addition of solar panels on roof, Ashleigh, Patmore Heath, Albury. No comment.
9. To receive bank statements, bank reconciliation and financial summary and complete mandate change forms to amend bank signatories
These were received by the Council and found to be satisfactory.
Balance at 3/4/18 £29,331.88
Income: Precept £3,450.00 Wayleave £91.12
Outgoings: As agreed 3/4/18 £1,607.10
Balance at 14/5/2018 £31,265.90
Balance per bank statements £31,770.93 – balance of £31,265.90 = £505.03
Unpresented cheques to date:101124 £38.00 (reissued), 101128 £130.00, 101132 £337.03 Total £505.03
10. To sign off the annual return and accounts previously circulated
The councillors inspected the accounts which confirm expenditure and income were below £25,000 for the year ending March 2018.
Resolved, proposed Cllr Waples, seconded Cllr Murdoch, that Albury Parish Council’s annual expenditure and income are below £25,000 and form AGAR2, containing the Certificate of Exemption, should be completed and signed. Unanimously agreed.
AGAR2 was duly completed and signed by the chair and clerk.
11. To consider the insurance renewal quote
The quote is £260.80. Resolved, proposed Cllr ¬¬¬¬¬Murdoch, seconded Cllr Walne, that the insurance be renewed with Community First @ £260.80. Unanimously agreed.
12. To agree payments due
Re-issue cheque to D Muller £38, Markwell Glass (fire-exit doors balance) £382, Community First Insurance £260.80. Total £680.80.
Resolved, proposed Cllr Murdoch, seconded Cllr Walne, that these payments be made. Unanimously agreed.
13. To receive the clerk’s report (for information only)
None.
14. To discuss actions taken to conform with new General Data Protection Regulations
The clerk has obtained a model document from the HAPTC and will complete this ready for publication on the website.
15. To discuss the Albury Newsletter Editor’s request for the parish council to take over responsibility for its production
The newsletter editor has appealed for someone to take over the role of editor but has had no responses. She has said she will carry on producing the newsletter in the interim but would like someone else to organise its distribution. The councillors briefly discussed taking over the newsletter and agreed to invite the editor to the next meeting to discuss this further.
16. To discuss the progress of the traditional village sign project
Councillors Geoff Williams and Graham McAndrew are making enquiries on our behalf as to who owns the proposed sites.
17. To discuss the progress of the discussions with HCC with respect to the hole in the bridge at Patmore Heath
Councillor Graham McAndrew has followed up with highways on our behalf, mainly to establish who made the site visit in March. The highway locality manager responded to the clerk on 19/4/18 to say he was making enquiries with Ringway. On 13th May, the clerk emailed the highway locality manager to see if there was any news and is awaiting a response.
18. To discuss a reprint of the Albury Walks leaflet
Cllr Murdoch has made enquiries with HCC about a reprint from the original printers. The clerk agreed to seek quotes from other companies. The first print run cost £618 for the printing and folding of 3500 leaflets.
19. To discuss parking issues at the village hall
The clerk agreed to chase East Herts to find out when they are going to remove the abandoned car in the village hall car park (reported in April).
20. To discuss the councillor vacancy and hear from any interested parties
Jeremy Kent attended the meeting and said he would be happy to fill the councillor vacancy. He is a retired pharmacist who has lived in the village for almost 30 years.
Resolved, proposed Cllr Murdoch, seconded Cllr Waples, that Jeremy Kent be co-opted to fill the vacancy. Unanimously agreed.
21. To suggest agenda items for the Parish Council Meeting to be held Tuesday 12th June 2018 at 7.15pm at the Village Hall
Newsletter, village sign, hole in the road as Patmore heath, village hall parking, leaflet reprint, Councillor vacancy, traffic calming and radar sign each end of the village.

The Chair closed the meeting at 8.32 pm

Meeting minutes 03.04.2018

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 3rd April 2018, 7.15 pm at the Village Hall

Present: Cllrs Walne, Waples (vice chair) and Wheatley
In attendance: Mrs J Pettitt (parish clerk)

The vice-chair opened the meeting at 7.20 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Cllrs Murdoch and Clayden-Smith.
2. To receive declarations of interest. Cllr Wheatley declared an interest in point 6.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 6th March 2018.
Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
None.
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications received
3/18/0508/AGPN Erection of an agricultural barn, High Hall Farm, Clapgate, Albury.
3/18/0490/CUAPN Convert agricultural outbuilding to Class B8 (storage or distribution), Piggots Farm, Albury End, Albury.
No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 6/3/18 £30,304.88
Income: None
Outgoings: As agreed 6/3/18 £89.00
Fire exit door deposit £846.00 (as agreed point 10, 6/3/18)
Website updates £38.00 (as agreed point 11, 6/2/18)
Balance at 3/4/18 £29,331.88
Balance per bank statements £29,369.88 (includes unpresented cheque £38)
8. To agree payments due
Clerk’s salary £711.36, Clerk’s expenses £52.43, Leavers gift £33.50, Easter Event £212.78, Litter picker 1 £130, Litter picker 2 £130, HAPTC annual subs £337.03 Total £1607.10
Resolved, proposed by Cllr Waples, seconded by Cllr Wheatley, that these payments be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None.
10. To discuss the response to the councillor vacancy notice
There was no request for an election so the parish council may co-opt a councillor as soon as possible. The clerk agreed to advertise in the newsletter and on Facebook. The councillors will also ask around.
11. To discuss the condition of the railings and vegetation over the river Ash
The councillors discussed contracting someone to repair and repaint the railings and also tidy the area. The clerk agreed to approach Highways first to check if the parish council are permitted to do this and what the liabilities are.
12. To discuss the progress of actions required for the new General Data Protection Regulations
These are ongoing.
13. To discuss the Herts County Council’s assessment of the road/bridge fault at Patmore Heath
A resident confirmed that an engineer from HCC had visited the site and took numerous photographs. The clerk attempted to make contact with him for an update but Highways were unable to say who had visited. The clerk agreed to make further enquiries.
14. To receive an update of the village sign project
It has been confirmed that a sign cannot be placed on the green at Clapgate (by the bus stop). The clerk agreed to speak to a local councillor to ask for help with submitting a planning application for a spot near the bridge over the River Ash.
15. To discuss the Easter Egg Hunt held on Saturday 31st March
This was a success despite the rain. The excess eggs were donated to sell at the Albury afternoon tea on Sunday 4th April to raise funds for churchyard maintenance. Thank you to the Jane Pettitt, Cllrs Clayden-Smith, Wheatley and Walne and to Bella Clayden-Smith helping on the day.
16. To suggest agenda items for the Annual Parish Council Meeting and Annual Meeting of the Parish to be held Tuesday 1st May 2018 at 7.15pm at the Village Hall
Elect chair and vice-chair, sign-off annual return, agree insurance renewal, co-option of new councillor, Data Protection, the future of the Albury Newsletter, review of the last year’s activities.

The vice-chair closed the meeting at 8.05 pm

Meeting minutes 06.03..2018

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 6th March 2018, 7.15 pm at the Village Hall

Present: Cllrs Murdoch (vice-chair), Walne, Waples and Wheatley
In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public.
The chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies were received and accepted from Cllr Clayden-Smith.
2. To receive declarations of interest. None.
3. To confirm the minutes of the Albury Parish Council meeting held on Tuesday 6th February 2018.
Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting. None.
5. To receive petitions, comments and questions from the public. None.
6. To consider planning applications received. None received.
7. To discuss renewing our Hundred Parishes Society membership at a cost of £10
It was agreed to renew this membership. Resolved, proposed by Cllr Murdoch, seconded by Cllr Waples, to renew Albury Parish Council’s membership at a cost of £10. Unanimously agreed.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 6/2/18 £30,415.27
Income: Bank interest £12.61
Outgoings: As agreed 6/2/18 £123.00
Balance at 6/3/18 £30,304.88
9. To agree payments due
Graham’s Taxis (February) £79.00, Hundred Parishes Annual subs £10.00. Total £89.00
Resolved, proposed by Cllr Murdoch, seconded by Cllr Waples, that these payments be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
A resident requested an update with regards to the hole in the road at Patmore Heath. A resident recently asked if the railings over the River Ash bridge are to be repainted.
11. To record Councillor Benton’s resignation, and discuss who should replace him, and the fact that there is now a councillor vacancy to be filled
Councillor Benton has resigned after more than 4 years with Albury Parish Council. The councillors discussed how much he will be missed. The clerk has prepared a vacancy notice to be displayed from tomorrow until 27th March. Resolved, proposed by Cllr Waples, seconded by Cllr Walne, that Cllr Murdoch should take on the role of Chair. Unanimously agreed. Cllr Murdoch agreed to take on the position. As Cllr Murdoch was vice-chair, resolved, proposed by Cllr Walne, seconded by Cllr Wheatley, that Cllr Waples should take on the role of Vice-chair. Unanimously agreed. Cllr Waples agreed to take on the position.
12. To discuss the General Data Protection Regulations Action Plan and privacy notices
The clerk is to continue to work through the 12-point plan and also customise the necessary privacy notices.
13. To discuss the fault in the bridge at Patmore Heath and the response from Herts County Council with respect to adopting it
Highways have said the road will probably not be adopted. A resident has sent them proof of that section having once been a footpath so it may be that there is a case to have it repaired and maintained. Herts County Council contacted the clerk to say an engineer will inspect the road this week.
14. To receive an update of the village sign project
A detailed sketch of the sign has been supplied and the councillors agreed it was fine. Cllr Waples is waiting for East Herts planning department to respond to planning queries, which will help to decide if it is worth paying the fee to submit a full planning application.
15. To set a budget for the Easter Egg Hunt to be held on Saturday 31st March
The clerk agreed to buy the chocolate eggs, bags and gifts for the hunt.
Resolved, proposed by Cllr Murdoch, seconded by Cllr Waples, that a budget of £200 be allocated for these purchases. Unanimously agreed.
16. To discuss the village hall committee’s request for a grant of £1000 towards new fire escape doors
The total price to replace all four doors is £4228 including VAT. The Stansted Airport Community Trust has pledged a grant of £3,000 towards the doors. The councillors discussed paying the other £1228 as the parish council can reclaim VAT, which means the outlay will then be £1023.33. Resolved, proposed by Cllr Wheatley, seconded by Cllr Walne, that the parish council pay £1228 towards the new fire doors. Unanimously agreed.
17. To discuss the fact that the Saturday community taxi service has been cancelled due to lack of custom
The taxi has been discontinued as only 3 or 4 people were using it each week.
18. To discuss Councillor Benton’s hand-over of the grant applications for the village hall playground
The clerk will arrange to collect the information.
19. To suggest agenda items for the Parish Council Meeting to be held Tuesday 3rd April 2018 at 7.15pm at the Village Hall
Playground fund raising. Village sign. Traffic calming. Annual meeting agendas. End of financial year paperwork. Insurance policy renewal. Patmore Heath road fault.

The chairman closed the meeting at 8.15 pm