Category: Minutes (Page 9 of 12)

Meeting minutes 05.04.2016

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday 5th April 2016 19.15 hrs at the Village Hall

Present:  Cllr Clayden-Smith, Cllr Muller, Cllr Murdoch and Cllr Walne.
In attendance: Mrs J Pettitt (parish clerk), and 4 member(s) of the public (MOP).

The chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. Cllr Waples and Cllr Benton sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 1st  March 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public.
The chairman of the 60 plus group told APC she has collected more names for the community bus petition (see item 15). A resident explained that 6 dwarf apple trees have been planted on the common land in front of their property due to the existence of honey fungus within their garden (see item 18). An MOP asked for information regarding the defibrillator (See item 12) and the A120 Bypass (see item 10.)
6. To consider planning applications
3/16/0319/HH. 6 The Bourne, Albury. Two storey side (previously agreed under 3/15/0427/HH) and single storey rear extension. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 29/2/16 = £30,580.40
Income: Interest £3.15, BT Wayleave £91.12
Outgoings: As agreed 1/3/16  £12.00    
Balance at 31/3/16 = £30,662.67
8. To agree payments due
Clerk’s Salary £704.36, Litter Picking £104, Easter Hunt goods £228.26, Clerk’s Expenses £12.77, HAPTC Subscription £319.66, Community Heartbeat Trust £2478.00. Total £3,847.05
Resolved, proposed by Cllr Muller, seconded by Cllr Murdoch, that these payments be made. Unanimously agreed.
A Barclays mandate change form was completed to add Cllr Clayden-Smith and Cllr Murdoch as signatories. Resolved, proposed by Cllr Muller, seconded by Cllr Walne, that the bank mandate form be amended. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident has reported that they believe the Village Hall Car Park is being misused. APC will investigate this.
10. To discuss the A120 Little Hadham Bypass and the A120 team’s request that East Herts planning department delay its determination of the application
APC has been informed that a delay has been requested by the applicant whilst the presence of bats at parts of the site is investigated. Other than a brief email (sent after two enquiries), APC has had no formal letter of response to its comments letter submitted in January.
11. To discuss the village walks planned for 2nd May and receive an update of the application for support to develop an Albury Parish walks leaflet
The clerk agreed to invite people via an event on the village FaceBook.
The village hall committee has requested a fee of £30 to hire the hall for this event.
Resolved, proposed by Cllr Muller, seconded by Cllr Clayden-Smith, that this fee be paid. Unanimously agreed.
Resolved, proposed by Cllr Muller, seconded by Cllr Clayden-Smith, that a budget of £200 be allocated to purchase the food and drink for the cream tea. Unanimously agreed.
Cllr Murdoch has secured a grant to support the development of an Albury walks leaflet. He is to attend a meeting on 29th April to discuss this further.
12. To receive an update of the defibrillator installation
The defibrillator and steel case both have arrived and will be installed as soon as possible. Community Heartbeat Trust will commission it and hold a training event for residents, on a date to be arranged. APC also need a group of volunteers from the village to enlist for a Village Emergency Telephone System (VETS). They must be willing to respond in the event of a Cardiac Arrest in the village to bring the defibrillator from the village hall to the patient, allowing the person who called 999 to remain with the patient. The clerk agreed to ask if an advert for volunteers can be placed in the newsletter.
13. To receive an update of the Easter Egg Hunt held on Saturday 26th March 2016  
This was a great success; approximately 90 children participated. APC would like to thank Bella Clayden-Smith, Lexi Clayden-Smith and Harrison Walne for their much appreciated help throughout the day.
14. To receive an update of the village hall playground quotes
Postponed to a future agenda.
15. To receive an update of the bus survey
Cllr Walne has established who to submit the community bus petition to and agreed to forward the details to Mrs Webb.
16. To receive an update regarding the ‘Bus Stop Green’
Cllr Muller has re-opened negotiations via Savilles and is awaiting further details.
17. To discuss Albury historical photographs
Cllr Murdoch has some photographs which are to be reviewed for upload to the village website.
18. To discuss trees planted at Patmore Heath
The councillors agreed that the trees can remain. If APC receive any complaints from residents or HMWT, then the matter will re-addressed.
19. To suggest agenda items for the Annual Parish Council Meeting and Annual Meeting of the Parish to be held Tuesday 3rd May 2016 at 7.15pm at the Village Hall
Walks leaflet, A120 Bypass, defibrillator, playground, bus petition, Annual return/accounts

The chairman closed the meeting at 8.20 pm

Meeting minutes 01.03.2016

ALBURY PARISH COUNCIL (APC) MEETING

 

Minutes of a meeting held Tuesday 1^st March 2016 19.15 hrs at the Village Hall 

Present: Cllr Benton, Cllr Clayden-Smith, Cllr Walne and Cllr Waples.

In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

1. To receive and accept apologies for absence. Cllr Muller and Cllr Murdoch sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 2nd February 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public.
See point 14.
6. To consider planning applications
3/16/0209/LBC. Heath End Cottage, Patmore Heath, Albury. Repair work and renovation to the sole plate, external and internal walls, ceilings and floors. No comment.
3/16/0219/VAR. Heath End Cottage, Patmore Heath, Albury. Variation of Condition 2 (approved plans) of planning permission 3/15/2172/FUL: Change of use of paddock to residential curtilage and the erection of garage – All application drawings to indicate same size of garage. No comment.
3/16/0362/HH. 4 Mansfield Cottages, Clapgate, Albury. Proposed single storey side extension with balcony at first floor level involving demolition of single storey side extension. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/1/16, £30580.40
Income: £0.00
Outgoings: £0.00    
Balance at 29/2/16, £30580.40
8. To agree payments due. D Muller Design for Easter Egg Hunt Poster, £12.00
9. To consider quotes received.
The internal auditor, Magi Associates, has quoted the same price as last year, £125 +VAT.  Resolved, proposed by Cllr Walne, seconded by Cllr Clayden-Smith, that Magi Associates should undertake this year’s internal audit at a cost of £125+VAT. Unanimously agreed.
D Muller Design has estimated £50 for the transparency website changes. a few other necessary changes may arise so it was agreed that in total £100 be set aside.
Resolved, proposed by Cllr Waples, seconded by Cllr Walne, that D Muller Design should undertake the required website changes up to a total cost of £100. Unanimously agreed.
10. To receive the clerk’s report (for information only)
We have received notification of a consultation for an A120 Standon Bypass which will run until 28th March 2016. See www.hertsdirect.org/a120standon, call 0300 123 4040 or email A120standon@hertfordshire.gov.uk
11. To receive an update of the defibrillator purchase and installation
Cllr Clayden-Smith has received the defibrillator. There has been a delay in the production of the steel case. A quote for installation is pending.
12. To receive an update of the Easter Egg Hunt to be held on Saturday 26th March 2016  
This will be held at Patmore Heath from 11am till 1pm. The clerk will purchase 100 chocolate eggs. Posters will be placed around the village and at the school. Village children/grandchildren and Albury School children are welcome to join in this free event.
13. To receive an update of the village hall playground quotes
Playdale have quoted £60,000 for a substantial redesign with mostly new equipment. Two other companies are yet to visit and quote.
14. To receive an update of the bus survey
Mrs Webb, chair of the 60 Plus group, has gathered information indicating that at least 40 school aged children and approximately 30 people age 65+, are severely affected by the cancellation of the 5.30pm bus from Bishop’s Stortford. She agreed to forward her findings to APC, and Cllr Walne agreed to speak to the County Council to find out about a community bus service.
15. To receive an update regarding the ‘Bus Stop Green’
Postponed to future agenda.
16. To allocate specific responsibilities to councillors in line with new transparency legislation
Councillors discussed individual responsibilities. The details will be published under Albury Parish Council/Contacts on www.alburyvillage.co.uk once they have been formalised. Any queries should be directed to alburyparishclerk@hotmail.co.uk.
17. To discuss Albury historical photographs
Postponed to future agenda
18. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 5th April 2016 at 7.15pm at the Village Hall
Defibrillator, Bus Stop Green, Historical photos, Easter Egg Hunt, Community Bus, A120 bypass, May 2nd village walks, Annual Return, Annual meetings

Meeting minutes 02.02.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 2^nd February 2016 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Muller, Cllr Murdoch, and Cllr Waples.

In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Cllr Benton and Cllr Walne sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 12th January 2016. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public.
See point 14.
6. To consider planning applications
3/16/0093/HH. Heath End Cottage, Patmore Heath, Albury. Proposal: Two storey rear extension, pitched roof over link to garage and alterations to fenestration. (Amended scheme). No Comment.
3/16/0094/LBC. Heath End Cottage, Patmore Heath, Albury. Proposal: Two storey rear extension, pitched roof over link to garage and alterations to fenestration. Internal alterations to include removal of existing walls, creation of doorways and removal of existing ground floor bathroom and W.C.  (Amended scheme) No Comment.
3/16/0144/HH. 6 The Bourne, Albury. Proposal: Two storey side extension to replace existing single storey extension (amendment to Lpa ref 3/15/0427/HH) No Comment.
3/15/2549/LBC. Brooms Farm, Upwick Green, Albury. Proposal: Insertion of central double glazed doors and boarded shutters in North and South elevations. Internal alterations to allow new study, bedroom and bathroom. No Comment.
3/15/2548/HH Brooms Farm, Upwick Green, Albury. Proposal: Insertion of central double glazed doors and boarded shutters in North and South elevations. No Comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 5/1/16, £31748.76
Income: £0.00
Outgoings: those agreed 12/1/16, £1168.36
Balance at 31/1/16, £30580.40
8. To agree payments due. None
9. To receive the clerk’s report (for information only). None
10. To discuss the progress of the first defibrillator purchase and supporting fund raising for a second defibrillator
A defibrillator was ordered on 21/1/16 and is due to be delivered within 3 weeks. Payment of £2040 + VAT is due after installation. This includes a village emergency telephone system for the first year. £750 of this cost was raised at the Arts and Crafts Fair in October and APC will meet the rest of the cost. Cllr Murdoch has organised a local electrician to quote for the installation. Our insurers have confirmed the defibrillator will be covered until renewal and then will add £15 to the policy price for the following years cover. Resolved, proposed by Cllr Murdoch, seconded by Cllr Muller, that APC will pay up to a maximum of £500 for the installation. Unanimously agreed.
Cllr Murdoch’s wife is raising money to purchase a further defibrillator and the councillors agreed that APC will support this. A list of volunteers for the emergency phone system is to be collated.
11. To confirm the date and planning of the Easter Egg Hunt and agree a budget
An Easter Egg Hunt will be held on Saturday 26th March from 11am until 1 pm, at Patmore Heath. The clerk agreed to ask if an advert can be placed in the Albury Newsletter. It was agreed to ask David Muller if he can amend last year’s poster.
Resolved, proposed by Cllr Waples, seconded by Cllr Muller, that a maximum of £500 be set aside to fund the day.
12. To discuss the Albury 60 plus group  
Mrs Webb is to forward a copy of the 60 plus program.
13. To discuss options for the village hall playground
Cllr Benton is meeting with 3 companies who will prepare quotes. The village tuck shop has raised money to put towards the playground and if we can pool money with other village fund raising groups we can then apply for fund matching grants from large organisations such as National Lottery and Biffa.
14. To discuss a recent local bus survey organised by the 60 plus group
Mrs Webb has been conducting a survey and has had 24 responses so far from people who rely on a bus service. She will update us with further information when it is available
15. To receive an update of the Christmas Walks
As these were so successful more walks will be held on Monday 2nd May 2016 at 1pm. These will be followed by a cream tea at the village hall at 4pm. Cllr Murdoch has registered Albury’s interest in producing a leaflet of local walks, for which a grant of up to £1000 may be applied for. Cllr Murdoch is to ask the Countryside Access Officer for an update on footpaths in contention near Hixham Hall, as new ‘Private’ signs have been erected.
16. To discuss the outcome of APC managing the ‘Bus Stop Green’
An agreement has yet to be reached. Cllr Muller is to follow up on progress with the agent.
17. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 1st March 2016 at 7.15pm at the Village Hall
Playground, Village walks, Year end accounts and Audit, Easter Egg Hunt, Albury historical photos, Website and transparency, Bus service, Bus stop green, Footpaths, Defibrillator

The chairman closed the meeting at 8.30 pm

Meeting minutes 12.01.2016

ALBURY PARISH COUNCIL (APC) MEETING

Minutes of a meeting held Tuesday 12th January 2016 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 1 member of the public (MOP).

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Cllr Muller sent apologies.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 3rd November 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
The clerk has been liaising with the 60 Plus group to set a date for the buffet lunch. They will confirm a date after their meeting on 18th January.
The clerk emailed Martin Render and left a voicemail after a missed call but is yet to speak to him regarding the installation of a defibrillator. Cllr Murdoch agreed to follow up on this.
The clerk applied for transparency funding and APC have now received £662.45
Other actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
See item 11.
6. To consider planning applications below and any received between 7th and 12th January 2016
3/15/2519/HH. 7 Parsonage Lane, Albury. Widening of existing crossover and realignment of retaining wall. No Comment.
7. To agree to the planning consultant fee of £360 for the APC formal response to the A120 Little Hadham bypass planning application
A planning consultant prepared a formal response for Albury which was submitted before the deadline of 7th January 2016.
Resolved, proposed by Cllr Benton, seconded by Cllr Walne, that the fee of £360 be made. Unanimously agreed.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/10/15: £32031.21
Income:  Art club donation, £750.00; Transparency funding, £662.45; Interest, £3.15
Outgoings: those agreed 3/11/15, £1484.00; poppy wreath, £20.00; Christmas walks food £124.05; Pre- agreed allotment maintenance, £70.00
Balance at 5/1/16: £31748.76
9. To agree payments due
Clerks salary £704.36, Litter picking £104, Planning consultant fee £360, Total: £1362.41
Resolved, proposed by Cllr Benton, seconded by Cllr Clayden-Smith, that these payment be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
We received an offer of a defibrillator from the local fire brigade with possible funding from Cllr Graham McAndrew.
HAPTC notification of annual subscription fee for April 2016 – £319.66
Precept forms received for completion by 15th January.
11. To discuss a resident’s queries regarding the parish council’s finances and spending
In answer to a residents queries, the clerk confirmed that with regards to the Local Government Act 1972 section S137, APC may make spend a £3341 for purposes for which they have no specific statutory expenditure. This is calculated at £7.36 per elector of which Albury has 454. So far in this financial year APC has spent £1305 under S137.
12. To discuss and agree this year’s budget and precept
The clerk estimated the budget required for the next financial year to be £7,980. The council examined the budget sheet and it was agreed that the precept should be set at the same amount as for the last year.
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that the precept be set at £6,900. Unanimously agreed. The clerk filled in the precept form which was duly signed.
13. To discuss Grasscutters proposed allotment maintenance costs for this year of 6 cuts at £65/cut, totalling £390 for the year
All agreed that Grasscutters and Co are doing a splendid job and that the quote for the next year is reasonable. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that Grasscutters continue to mow the allotments at the price quoted. Unanimously agreed.
14. To discuss the quote for essential playground maintenance of £2000
The councillors discussed the quote and agreed that rather than spend this money on maintenance, it would be better to get some quotes for a full refurbishment. Cllr Benton agreed to look at some options.
15. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 2nd February 2016 at 7.15pm at the Village Hall
Defibrillator purchase, maintenance, further defibrillators
Playground refurbishment
60 Plus buffet lunch
Local bus survey
Update on the Christmas Walk
Easter Egg Hunt
Update on the bus stop green

The vice-chairman closed the meeting at 8:25 pm

Meeting minutes 03.11.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday 3rd November 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Muller (chairman), Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), and 4 members of the public (MOP).

The chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. Apologies were accepted from Cllr Murdoch and Cllr Clayden-Smith
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 6th October 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked who will lay a wreath at the memorial service on behalf of APC on Remembrance Sunday. The chairman said a parish councillor will be at the service to do so.
An MOP told APC about the lack of public transport service in the village. The chairman agreed to investigate other options.
An MOP asked for an update regarding HMWT’s management plan for Patmore Heath. The chairman informed him that APC and HMWT were to meet after this APC meeting to discuss the plan.
An MOP suggested a village defibrillator could be placed in the phone box at Clapgate as this is a central point in the village. APC agreed to consider this location.
6. To discuss the request for a donation towards the maintenance of the churchyard
The councillors discussed the fact that APC annually contribute £600 towards the costs of maintaining the churchyard. Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that £600 be donated towards churchyard maintenance. Unanimously agreed.
7. To consider planning applications below and any received between 30th September and 6th October 2015
3/15/2021/FUL. The Bothy, Albury Hall Park, Albury. Proposal: Change of     use of existing paddock to residential garden with proposed new entrance gates and driveway to consented house approved under LPA Ref : 3/14/1012/FP. NO COMMENT.
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/09/15 £33,091.66
Income: £0.00
Outgoings: as agreed 1/9/15 £1050.45, 15/10 Stansted Airport Trust SO £10.00          
Balance at 31/10/15 £32,031.21
9. To agree payments due
Skip hire £200, amendment to village signs £594, Art Show raffle prize £50, Website maintenance £40. Total: £884.00
Resolved, proposed by Cllr Benton, seconded by Cllr Muller, that these payment be made. Unanimously agreed.
10. To receive the clerk’s report (for information only)
The clerk had nothing specific to report.
11. To discuss village defibrillators and fund matching monies raised at the Arts & Crafts Show
The Albury Art and Craft Show donated £750 towards the purchase of a defibrillator.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that APC match this amount. Unanimously agreed.
It was decided that the best position for a defibrillator is at the village hall (with the village hall committee’s permission, which the clerk will seek).
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that a community defibrillator be purchased and sited at the village hall. Unanimously agreed.
The clerk is to contact Community Heartbeat Trust to provide and install a defibrillator.
12. To confirm the date of the Christmas walks, agree a budget for refreshments, and agree who is helping and in what capacity
The agreed date is Wednesday 30th December. The walks will commence from the village hall at 10.30am.  Refreshments will be served at the village hall from 12pm. There will be 3 or 4 routes, depending on the number of participants.
Resolved, proposed by Cllr Benton, seconded by Cllr Muller, that a budget of £500 be set aside for the refreshments. Unanimously agreed. The drinks will be purchased on a ‘sale or return’ basis.
13. To receive an update on the Albury Arts and Crafts Show
The Arts and Crafts show was a great success. £750 of the money raised has been donated to the parish council to put towards the purchase of a village defibrillator. The parish council would like to thank Pam Blevins, Brigitte Webster and everyone else involved in the organisation of the event. Thank you also to Cllr Muller, Cllr Waples, Pam Blevins, Brigitte Webster, Akasha Wellness and The Catherine Wheel for donating prizes for the raffle.
14. To discuss the arrangement of a coffee morning for the Albury 60 Plus group
The 60 plus group team have suggested that a buffet lunch at 12 noon might suit the group better. The clerk is to approach the Catherine Wheel for a quote. APC will publicise the event to hopefully encourage new members to join the group.
15. To discuss the possibility of APC contributing towards the cost of new fire doors at the village hall
The councillors agreed that they would consider match funding the amount raised by the village hall committee.
16. Discuss transparency funding application to cover the cost of website maintenance, new printer etc
The councillors agreed that the clerk should submit a funding application for these costs.
17. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 12th January 20156 at 7.15pm at the Village Hall
Defibrillator, village hall fire doors, precept

Meeting Minutes 06.10.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday 6th October 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk), Mrs P Blevin and 1 member of the public (MOP)

The vice-chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies were accepted from Cllr Muller.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Tuesday 1st September 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked if there were plans to remove the sheds at the rear of the village hall. The clerk agreed to forward this query to the village hall committee.
6. To consider planning applications below and any received between 30th September and 6th October 2015
3/15/1796/HH. Heathcote, Patmore Heath, Albury. Demolition of conservatory and erection of two storey rear and single storey rear and side extensions together with associated alterations. Alterations to ground floor fenestration. Two new windows on first floor side elevation. NO COMMENT.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/08/15, £30,544.45
Income:  EHC Precept £3,450.00, Interest £3.15
Outgoings:  as agreed 1/9/15 £905.94          
Balance at 30/9/15, £33,091.66
8.To agree payments due
Clerks salary £704.26, clerks expenses £14.19, litter picking £104.00, allotment mowing
£70, Domain name renewal £24.00, Art Show Roadside advert design £35, Printing of 3
roadside advertising boards £99. Total: £1,036.26
Resolved, proposed by Cllr Benton, seconded by Cllr Walne, that these payment be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident queried the ownership of dead trees along a footpath. The clerk has raised the issue with EHC via the fault reporting system.
10. To agree to hiring a skip for the allotments at a cost of £200
Resolved, proposed by Cllr Benton, seconded by Cllr Clayden-Smith, that a skip be hired for the allotment gardens @£200. Unanimously agreed.
11. To discuss repairs to/refurbishment of the playground
A local company are to prepare a quote subject to making a site visit within the next two weeks.
12. To discuss and set a date for the 2016 Easter Egg Hunt
A tentative date of Saturday 26th March was set.
13. To receive an update on the village sign refurbishment
The refurbishment work is scheduled for the current week. A further payment of £594 will be due on completion to cover the hire of a generator and labour costs.
Resolved, proposed by Cllr Benton, seconded by Cllr Walne, that this payment of £594 be made. Unanimously agreed.
14. To discuss further noticeboard quotes
The company refurbishing the village signs provided a quote which was more expensive than the Greenbarnes quote. Further quotes are to be sought.
15. To further discuss village defibrillators
These will be discussed again after the Arts and Crafts show, which is raising funds to put towards the purchase of a defibrillator.
16. To receive an update on Albury footpaths
The cutting program is complete for the year. Footpath 34 is much improved since being widened. Cllr Murdoch has asked Furneux Pelham Parish Council if they will support applying for a ROW at Hixham and is awaiting a response. The countryside access officer is considering placing notices at certain footpaths to remind horse riders that they should not use them.
17. To discuss the organisation of village Christmas walks followed by drinks and nibbles at the village hall
A tentative date of 29th December was set. The clerk agreed to check the availability of the village hall. Cllr Murdoch has devised 4 walks.
18. To receive an update of the Albury Arts and Crafts show to be held 24th/25th October
Pam Blevins told the councillors that all of the craft stall spaces have now been allocated and that she plans to put advertising signs out this coming weekend. The clerk and Cllr Clayden-Smith agreed to put the three new signs out.
19. To receive a broadband update
Cllr Clayden-Smith showed a list of the postcodes that will be covered by the first four phases. The clerk agreed to publish this on Facebook. OpenReach have yet to complete a survey for Albury.
20. To discuss APC’s possible involvement with the Albury 60 Plus group
Postponed to the next agenda.
21. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 3rd November 2015 at 7.15pm at the Village Hall
60 plus group, Patmore Heath management update and results of recent survey, River Ash Catchment

Meeting Minutes 01.09.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Tuesday September 1st 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton, Cllr Muller (chairman), Cllr Murdoch and Cllr Waples.
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP)
The chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies from Cllr Clayden-Smith and Cllr Walne were accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council meeting held on Thursday 9th July 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Arts/Crafts show flyers have been produced and distributed. More are available if required. Highways were contacted regarding large vehicles passing through the village. The police are aware. It is not possible to have a weight restriction because local businesses require access. Other actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked if APC can establish where the allotment boundaries lie. An MOP asked if the public have a right of way through the allotments. APC agreed to investigate both points. APC gave permission for an allotment tenant to burn allotment waste on a suitable day when smoke will not blow towards the nearby residences.
6. To consider planning applications below and any received between 26th August and 1st September 2015
3/15/1561/FUL. Heath End Cottage, Patmore Heath. Change of use of paddock land and erection of detached garage. No comment.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 30/6/15, £30,175.07
Income: UK power networks wayleave £29.90, EHC Litter picking grant £1,966.44.
Outgoings: as agreed 21/5/15: £1,626.96
Balance at 31/8/15, £30,544.45
8. To agree payments due: Football Goals £134.74, Allotment Clearance £70, Art Show flyers £39.40, Playground Inspection £49.80. Total: £293.94
Resolved, proposed by Cllr Benton, seconded by Cllr Muller, that these payment be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A resident sent in an email regarding large noisy lorries thundering through the village as early as 4am, which seems inappropriate, and asked if we can raise this with Highways. APC are to ask if it is possible to have a time restriction for such traffic put in place.
10. To discuss the playground inspection report
The clerk agreed to ask the inspection company if they can quote for the repairs suggested.
11. To discuss the new notice board to be installed at the Catherine Wheel
As Greenbarnes could not offer a discount, a notice board is yet to be ordered. Cllr Waples agreed to seek a quote from the company who are updating the Albury Village signposts.
12. To receive an update on Albury footpaths
Cllr Murdoch met the pathways officer in the village who recommended people continue to walk the path between Hixham and FP14. FP34 is finally being widened. Cllr Murdoch agreed to speak to the pathways officer regarding the installation of posts to restrict horses from entering certain footpaths where problems have been reported. Cllr Murdoch agreed to inspect the overgrown footpaths in Albury Hall Park. APC discussed the possibility of holding organised walks near to Christmas, followed by drinks and nibbles at the village hall. This will be discussed further at the next meeting.
13. To further discuss purchasing a village defibrillator
The Arts and Crafts show is going to raise funds to put towards the purchase of a defibrillator. At the next meeting APC will discuss the possibility of fund matching money raised. The clerk agreed to ask Furneux Pelham parish council how they raised funds to purchase their defibrillator.
14. To discuss the Albury Arts and Crafts Show to be held 24th and 25th October 2015 and agree to APC meeting the cost of producing advertising boards
APC received a quote of £35 to design a sign and £34.50 to produce it on A3 aluminium.
Resolved, proposed by Cllr Muller, seconded by Cllr Benton, that APC pay for the design of the sign and for three aluminium copies to be produced at a total cost of £137.90. Unanimously agreed.
15. To receive a broadband update including the possibility of ‘gap’ funding fibre to the cabinet (FTTC) for parts of Albury
The clerk read the following statement from Cllr Clayden-Smith: “We need to wait for the survey to be completed before we consider cabinets, as it only seems that properties directly connected to the exchange will initially receive broadband. Until we know why this is the case and understand how many properties any cabinets will be require, it’s a little early to discuss Gap Funding”. APC are to ask District Cllr McAndrew for a broadband status update for Albury.
16. To discuss providing a water supply for the allotments
After a short discussion, APC concluded that tenants should install their own water butts if required.
17. To discuss revamping the wooden ‘Albury’ signs
Cllr Waples secured a price of £225 plus VAT per sign to refurbish each with an engraved name plate. The installation cost will be £30 plus VAT per sign.
Resolved, proposed by Cllr Muller, seconded by Cllr Murdoch, that both signs be refurbished at a total cost of £612. Unanimously agreed.
18. To discuss APC’s possible involvement with the Albury 60 Plus group
Cllr Muller is to speak to the group to ascertain how APC can best help.
19. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 6th October 2015 at 7.15pm at the Village Hall
Playground – repairs/refurb, Easter Egg Hunt, Notice boards, Defibrillators, Christmas walks, Footpaths, Albury 60 plus.

Meeting Minutes 09.07.2015

ALBURY PARISH COUNCIL (APC) MEETING
Minutes of a meeting held Thursday 9th July 2015 at 19.15 hrs at the Village Hall

Present: Cllr Clayden-Smith, Cllr Muller (chairman), Cllr Murdoch and Cllr Waples.
In attendance: East Herts District Councillor Geoffrey Williamson, East Herts District Councillor Graham McAndrew, David Johnson of HMWT, Martin Render of Community Heartbeat Trust, Mrs J Pettitt (parish clerk), and 3 members of the public (MOP)

The chairman opened the meeting at 7.15 pm

1. To receive and accept apologies for absence. Apologies from Cllr Benton and Cllr Walne were accepted.
2. To receive declarations of interest. Cllr Muller declared an interest in item 1 of the planning applications.
3. To confirm the minutes of Albury Parish Council meeting held on 2nd June 2015. Resolved that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
Hanging baskets of flowers have been installed at the village hall. Highways are to investigate the protruding curb stones at Barncroft. Dog waste bags have been placed around the village.
Other actions to be discussed in specific agenda points.
5. To receive petitions, comments and questions from the public
An MOP asked for an update regarding the management of Patmore Heath. Cllr Muller replied that HMWT have now met with Natural England to discuss a plan and a report has been provided. This will be circulated once the parish councillors have reviewed it.
An MOP reported that increasingly larger lorries and farm vehicles are driving through the village and that as well as being unsuitable and dangerous on our narrow roads, many also break the speed limit. He asked if restrictions could be put in place. Cllr Muller said that APC would raise this with the highways department.
6. To receive information about the River Ash Catchment Partnership from David Johnson of HMWT
David confirmed that, at APC’s request, Albury is now a part of the River Ash Catchment Partnership. The aim of the partnership is to work together to improve the River Ash for people and wildlife. More information can be found at http://www.riverleacatchment.org.uk/index.php/river-ash-home.  Albury will receive an invite to the next meeting when a date is confirmed. David explained that volunteer groups can seek grants from various bodies, e.g. Affinity Water. APC are to set a date for him to make a site visit to the River Ash in Albury. Cllr McAndrew added that Much Hadham are organising a similar project so APC could liaise with them.
7. To receive information on community defibrillators from Martin Render of Community Heartbeat Trust (CHBT)
Martin explained how CHBT assist with all aspects of the installation, training and maintenance of a community defibrillator project. He said it is also a good idea to have a ‘good neighbour group’ for village emergencies where an emergency phone number is shared in the group. This number rings everyone in the group at once and stops ringing once one person answers. If that person can’t respond to the emergency they cut-off the call and then all the phones ring again for the rest of the group. Cllr Williamson suggested APC contact Little Hadham as they have a community defibrillator to ask their opinion. Martin said a good quality defibrillator installed in secure cabinet costs about £2,000.00. Replacement batteries cost £200 every 2 years. New paddles cost £50 every 2 years. The electricity for the cabinet costs £20 to £30 per year. APC will look into this further and discuss it again in September.
8. To consider planning applications.
3/15/1059/HH, 1 Albury Hall Cottages, Albury Hall Park.  Single story rear/side extension. No comment.
3/15/1226/HH, Auldebyre, Clapgate. Erection of carport garage block, conversion of garage to habitable accommodation, single story front extension. No comment.
3/15/1239/HH, Heath End Cottage, Patmore Heath. Rear extension, pitched roof to link, alterations to fenestrations. No comment.
3/15/1240/LBC Heath End Cottage, as above. No comment.
3/15/1126/HH, Hole Farm, Albury Hall Park. Replace barn roof with clay tiles. No comment.
3/15/1127/LBC Hole Farm, as above. No comment.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 31/05/15             £30,251.17
Income:  Bank interest                      £0.90
Outgoings:  as agreed 21/5/15                            £77.00          
Balance at 30/6/15              £30,175.07
The clerk presented the completed Annual Return.
Resolved, proposed by Cllr Muller, seconded by Cllr Clayden-Smith, that the Annual Return for the financial year ended 31 March 2015 be approved and accepted. Unanimously agreed.
10. To agree payments due
Clerks salary, £704.36. Litter picking, £104.00. HAPTC Councillor Training, £35.00
Arts and Crafts poster fee, £50.00. Hanging baskets, £59.96. Dog waste bags, £18.64
External audit fee, £120.00. Flower gift, £35.00
Total: £1,126.96
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that these payment be made. Unanimously agreed.
11. To receive the clerk’s report (for information only)
We have received feedback that the dog waste bags placed around the village may be degrading as they are exposed to the elements. No one is emptying the bin at the village hall playground. Reports have been received that dog waste is still an issue at the playground and Patmore Heath, and that residents are having to clear up after others.
12. To agree a figure for a grant to the Albury Over 60s
The Albury Over 60s club requested a grant towards trips and a Christmas meal.
Cllr Muller said this request had been received the previous month and the councillors had agreed to it via email.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that a grant of £500 be paid to the Albury Over 60s club. Unanimously agreed.
An MOP asked how to contact the Over 60s club. APC agreed to find out details of the club to circulate to residents.
13. To discuss providing the school with two new smaller goals in exchange for their larger ones being donated to the village
The councillors discussed the request and agreed to purchase the smaller goals and make the swap. The old school goals will be tried out on the land between the village hall and the playground.
Resolved, proposed by Cllr Muller, seconded by Cllr Murdoch, that APC purchase the goals at a cost of £134.74 to swap for the schools larger goals. Unanimously agreed.
14. To discuss new notice boards and review the quote received
The clerk obtained a quote from Greenbarns of £1589.87 including VAT per board.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that one new noticeboard be purchased to place at the Catherine Wheel. Unanimously agreed.
15. To discuss the allotments and agree to reissue the current allotment tenancy agreement
The clerk had circulated the agreement prior to the meeting.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that the current allotment agreements be reissued. Unanimously agreed.
16. To receive an update on the meeting date of  the next Albury Parochial Charities meeting
A date is to be agreed for a September meeting as a mutually convenient date in July could not be agreed.
17. To discuss Albury footpaths, particularly footpath 34, and a right of way by Hixham Hall
The Countryside Access Officer is chasing up the issue of the fencing alongside footpath 34. The vegetation along the path has now been cut back. She suggested that APC start a process for Right of Way (ROW) for a blind end between footpaths 14, 18 and 19 near Hixham Hall. APC must show that it is and has been a public footpath, used for over 20 years by local people.
Resolved, proposed by Cllr Muller, seconded by Cllr Waples, that APC apply for a ROW at the blind end of this footpath. Unanimously agreed. Cllr Murdoch is to continue liaising with the Countryside Access Officer.
18. To receive a broadband update
Connected Counties have stated that anybody directly connected to the exchange will eventually receive fibre broadband. They still need to carry out a secondary survey. Cllr McAndrew said he would also seek an update for Albury.
19. To review the quote for dog waste bins for future reference should dog fouling persist
Cllr Williamson obtained a quote on our behalf as follows: Per bin (installed), £416.05. Per bin, emptying once per week October to March and twice per week April to September, cleaning of bin and lubricating locks and hinges 4 times per year, £156.57. Cllr Clayden Smith found a discrete bag dispenser in the US $19.95 To be discussed further in September to see if the free dog waste bags placed around the village have any effect.
20. To suggest agenda items for the next Parish Council Meeting to be held Tuesday 1st September 2015 at 7.15pm at the Village Hall
Footpaths, Albury Village signs, Noticeboards, Water supply for allotments, defibrillators, Albury 60 Plus group

The chairman closed the meeting at 9:30 pm.

Meeting Minutes 02.06.2015

ALBURY PARISH COUNCIL (APC) MEETING
DRAFT Minutes of a meeting held Tuesday 2nd June 2015 at 19.15 hrs at the Village Hall

Present: Cllr Benton (vice-chairman), Cllr Clayden-Smith, Cllr Murdoch, Cllr Walne and Cllr Waples
In attendance: Mrs J Pettitt (parish clerk) and 3 members of the public (MOP)

The vice-chairman opened the meeting at 7.20 pm

1. To receive and accept apologies for absence. Apologies from Cllr Muller were accepted.
2. To receive declarations of interest. None.
3. To confirm the minutes of Albury Parish Council annual meeting held on 21st May 2015. Resolved that these Minutes be agreed as a true and accurate record of the proceedings and be duly signed by the vice-chairman. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
A letter was sent to allotment tenants regarding the availability of a skip.
Research into notice boards and flower baskets is ongoing.
Setting up a Trust to raise money to update the playground is ongoing.
Other items to be discussed in specific agenda points.
5. To receive petitions comments and questions from the public
An MOP asked if the curb stones at the junction into Barncroft can be made more visible, possibly with white lines. He said several people have damaged tyres there because of the way they protrude into the Albury Road. The clerk agreed to report this to highways.
An MOP asked if APC will contribute towards improvement of the playground. The clerk explained she and Cllr Benton are in the processing of setting up a Playground Trust group which will apply for grants from our Parish Council and other organisations.
An MOP showed APC details of the Public Works Loan Board which can be used to fund large projects and have low interest rates.
An MOP mentioned a car parked in an awkward position in Church End. Cllr Benton agreed to put a polite note on it after the meeting.
6. To consider planning applications.
None received.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 21/05/15, £30,688.26
Income: None                    
Outgoings:  as agreed 21/5/15, £437.09          
Balance at 31/05/15, £30,251.17
The clerk moved £20,000 from the Community Account with 0% interest to the Business Saver Account with 0.05% interest. Barclays can’t offer a higher interest rate. The clerk will see if any banks can offer parish councils a better rate.
8. To agree payments due
SLCC subscription: £77.00
Resolved, proposed by Cllr Benton, seconded by Cllr Waples, that this payment be made. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A request from the Albury Over 60s club for a grant has been passed to the councillors.
Complaints of people not picking up after their dogs have been received, and requests for bins to be provided. The Clerk will obtain quotes from EHC and also put polite notices on FaceBook and in the Newsletter, and place free dog waste bags around the village.
10. To receive an update of the investigation into improving the village broadband service
Connected Counties estimate that Albury will receive fibre broadband by March 2018 and possibly up to 9 months before this date (June 2017).
Albury does not meet the criteria for earlier instalment, which requires a minimum of 1000 residents (we have approximately 640).
BT are yet to carry out a feasibility study for the cost of installation.
11. To discuss purchasing a community defibrillator for Albury and establishing a group of volunteer Community First Responders
Cllr Murdoch clarified that it is not necessary to have Community First Responders to use defibrillators. To use one call 999 and they will give out the code to access your nearest one. A large group can be instructed on their use. A designated person must check each defibrillator each week and update a website accordingly.
The cost per defibrillator is £2,500 including the storage cabinet and installation.
Cllr Murdoch agreed to arrange a presentation by Community Heartbeat Trust for the next parish council meeting.
12. To Discuss the next DriveSafe campaign
The next campaign will be organised before the school breaks up for summer.
13. To suggest agenda items for the Parish Council Meeting to be held on Thursday 9th July 2015 at 7.15pm at the Village Hall
Defibrillators, River Ash, footpath 34, broadband, bank account, playground, grant for the Albury Over 60s club, PWBL, bins for dog waste.

 

Parish Meeting Minutes 21.05.2015

Minutes of The Annual Meeting of the Parish of Albury 21st May 2015

 

ALBURY ANNUAL PARISH MEETING

Minutes of a meeting held Thursday 21^st May 2015 at ­­­­­20:05 hrs at the Village Hall

 

Present: Cllr Benton, Cllr Muller (chairman), Cllr Waples

In attendance: Mrs J Pettitt (parish clerk) and 4 members of the public (MOP)

The chairman opened the meeting at 8.05 pm

1.To receive and accept apologies for absence. Cllr Walne sent apologies.

2.To receive the Albury Annual Report

The chairman read out the annual report (Appendix 1)

The clerk read out an annual and monthly update from the local police (Appendix 2)

 Cllr Benton read out an update from the headmaster of Albury Primary School (contact the clerk for details)

3.Question time.

None.

 

The chairman closed the meeting at 8.25 pm

 

Appendix 1.

The Parish Council would like to offer thanks to the following people

• Brigitte Webster, who recently retired from the Parish Council after 8 years service. Her input will be greatly missed. Brigitte will still be helping to organise the forthcoming Arts and Crafts Show and The Albury Antique Fairs both events raise funds for community projects

• Nuala Barrett, who resigned from the Parish Council earlier this year, for all her help during her year as a councillor

• Maggie Vicary for her constant efforts in keeping the village tidy

• Reg Crafter for his continual help with various village maintenance tasks

• Pam Blevins for always managing to squeeze our lengthy minutes into her Parish Newsletter

• Judy and Ray Murdoch for their much needed support of the DriveSafe campaign

• The current councillors for their continuing hard work and dedication

• Julie Cooper for providing us with a beautiful drawing of the Church to create a greeting card (These are on sale for £1 each)

Parish Council projects over the last year

• A revamp of the village website alburyvillage.org.uk

• Clearance and ongoing maintenance of the allotments (of which there are still 3 available if anyone is interested)

• Persistently chasing up the repair of the railings of the River Ash bridge which have now been completed

• Liaising with the Highways department and chasing for regular updates of pothole repairs

• Battling with the school to get the drains cleared to prevent flooding outside the school, a battle we think we have won

• Arrangement of the annual safety inspection of the playground

• Instigating to successful completion instalment of new pumps to ease flooding at Clapgate pumping station

• We feel we have much better communications with our residents, keeping them informed & updated via the website, the village notice boards, Facebook and the Albury newsletter

• Holding a DriveSafe campaign to encourage speed awareness in the village

• Continuing the relationship with HMWT to keep us informed of management plans of Patmore Heath

• Instigating repairs to fencing at Parsonage Lane pumping station

• Continuing support of St Mary’s church and Village Hall with annual grants

• Campaigning to keep the village free of dogs mess!

• Welcoming new families to the village with a card and a note containing Parish Council details

• Easter Egg Hunt.This was a huge success and we hope to arrange another one next year

• Arts and Crafts Show.The parish council are now assisting with the organisation of this show which will be held 24^th and 25^th October.

 Appendix 2.

 Annual Report from Amanda Higham PCSO

 April 2014 – 2 recorded crimes – theft 6^th, distraction burglary 10^th

May 2014 – no recorded crime

June 2014 – 2 recorded crimes – burglary 2^nd, garage break 14^th

July 2014 – 2 recorded crimes – theft 11^th,burglary 25th

August 2014 – no recorded crime

September 2014 – 1 recorded crime – vehicle damage 12^th

October 2014 – no recorded crime

November 2014 – no recorded crime

December 2014 – no recorded crime

January 2015 – no recorded crime

February 2014 – no recorded crime

March 2014 – 2 recorded crimes – damage 20^thand 28^th 

Current crime trends in the East Herts Rural area include theft from work vans (mainly transit types and theft of work tools), theft of home heating oil and shed breaks in the West of the area. 

We continue to ask people to be vigilant whilst out and about in their community and if they see something suspicious, vehicle or person, to ring 101 immediately to report.