Category: Minutes (Page 4 of 12)

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 6th April 2021 at 7.00 pm via zoom

Present: Councillors Jolly, Davis, and Klimowicz
In attendance: Mrs J Pettitt and 8 members of the public

The Chair opened the meeting at 7:05 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Clayden
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 2nd March 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
Residents of Patmore Heath asked who is responsible for the land either side of the access bridge that is in need of repair. They feel clearance of Patmore Heath contributed to the issue. The clerk said the land is currently leased to the Herts & Middlesex Wildlife Trust. Residents asked if there is a maintenance agreement that includes keeping the drainage ditch clear and the clerk agreed to make enquiries. The residents commented that they believe debris in the ditch, which runs under the access way, caused the water level to rise and that this caused one side to collapse. They have asked an engineer to carry out an inspection and provide a quote for repairs. The parish council asked the residents to forward a copy of the report and quote.
6. To consider planning applications
APPLICATION: 3/21/0768/LBC PROPOSAL: Traditional porch on west elevation. AT: The Beeches, Albury Lodge Estate, Albury
No comments
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/3/2021 £12,854.31
Payments: £0.00
Receipts: Bank interest £0.25
Balance at 6/4/2021 £12,854.56
8. To agree payments due
HAPTC subs £336.51, Office 365 annual subs £79.99, Hundred Parishes Society subs £10, clerk’s salary £937.30, clerk’s expenses £52.29, allotment mowing £195, litter picker 1 £130, litter picker 2 £130. Total: £1,871.09
Resolved, proposed Councillor Davis, seconded Councillor Klimowicz, that the payments due be paid. Unanimously agreed.
9. To review the accounts for year ending 31st March 2021 prior to completing the annual return
The accounts show an opening balance of £13,064.34, receipts totalling £9,905.29, payments totalling £11,685.56 and a closing balance of £11,286.07.
The Responsible Finance Officer will use these figures to complete the annual.
10. To receive the clerk’s report (for information only)
Questions from residents regarding an access way at Patmore Heath were received and forwarded to the councillors prior to the meeting.
11. To receive an update on the investigation into maintenance responsibilities of an access way at Patmore Heath
The chair asked the residents to respectfully remember that our parish councillors are unpaid volunteers who have spent many hours of their own time researching the answers to numerous questions and endeavouring to reach a fair solution to this issue.
The chair stated that the access way in question sits on common land owned by the parish council and serves as a means of access to 8 properties.
The parish council stated that as the funds it holds are public money, it must spend them in accordance with the needs of the wider community of Albury. As the access way does not serve the wider community, the parish council feels it cannot justify spending public money to maintain it.
In light of the residents’ points recorded at item 5 above, after the engineers report and quote has been received, a further update will be provided.
12. To report HMWT’s response regarding the clearance of a drainage ditch at Patmore Heath
The HMWT manager responsible for Patmore Heath has agreed to organise for the ditch to be cleared between the highway and the access way. The clerk will ask if the ditch can be regularly cleared to ensure no more blockages and floods occur.
13. To receive an update of playground grant applications and quotes for new fencing
A quote from a small local company came in at £4,500. They have pencilled the job in for late June. Albury PlaySpace has received a grant of £2,000 from Councillor Graham McAndrew. This leaves a shortfall of £2,500. Albury PlaySpace have asked if the Parish Council and Village Hall will pay this shortfall.
Resolved, proposed Councillor Davis, seconded Councillor Klimowicz, that the Parish Council will contribute £1,250 towards the new playground fence once installation is completed. Unanimously agreed.
14. To discuss traffic calming measures to slow traffic through the village
A resident took photos that show road markings at Clapgate require repainting. The clerk will contact Highways to see if this can be undertaken and to ask about other traffic calming measures.
15. To suggest agenda items for the Parish Council meeting to be held on Tuesday 6th April 2021
Bank signatories, traffic calming, access way maintenance and drainage ditch clearance at Patmore Heath

The Chair closed the meeting at 8:30 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 2nd March 2021 at 7.00 pm

Present: Councillors Jolly, Davis, and Klimowicz
In attendance: Mrs J Pettitt and 6 member of the public

The Chair opened the meeting at 7.10 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillors Clayden and Muller
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 2nd February 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
Questions from the public:
Are prescriptive access right s acquired after a length of time?
What constitutes a highway as opposed to an adopted or unadopted road?
Is the drainage ditch beneath the access way at Patmore Heath a separate responsibility from the access way?
Who is liable if a person has an accident on common land?
Is the access way a public footpath?
Many other questions arose and the councillors asked the members of the public to compile lists of all their questions relating to this subject and forward them to the clerk.
6. To consider planning applications
APPLICATION: 3/21/0197/HH PROPOSAL: Erection of outbuilding AT: Oakley Clapgate, Albury.
APPLICATION: 3/21/0507/HH PROPOSAL: Single storey side extension and two storey rear extension. AT: Penrose Cottage Patmore Heath Albury
No comments
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/2/2021 £12,854.31
Payments: £0.00
Receipts: £0.00
Balance at 2/3/2021 £12,854.31
8. To agree payments due
Contribution toward house martin nesting box at village hall £114.90
Resolved, proposed Councillor Davis, seconded Councillor Jolly that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
Communications from residents regarding a bridge over a culvert at Patmore Heath have been forwarded to the councillors.
10. To hear from and co-opt anyone interested in filling our parish councillor vacancies
Toby Walne, a previous parish councillor, has expressed an interest but is unable to join us tonight. He is happy to be co-opted in his absence.
Resolved, proposed Councillor Davis, seconded Councillor Jolly that the Toby Walne be co-opted to Albury Parish Council. Unanimously agreed.
11. To receive any update on the investigation into the ownership and maintenance responsibilities of a damaged bridge at Patmore Heath
The damaged bridge forms an access way across a natural drainage ditch to 8 properties at Patmore Heath. The parish council confirmed that the access way is under their ownership and is registered as common land. The parish council is awaiting confirmation of maintenance obligations of common land that is subject to an easement. The councillors agreed to respond to questions asked in relation to this matter in minute 6 and those forwarded afterward by email.
12. To receive an update of playground grant applications and quotes for new fencing
An application for a National Lottery grant is underway. Another fence quote is awaited. Councillor Graham McAndrew has pledged £2000 to Albury PlaySpace to put towards the new fencing.
13. To discuss traffic calming measures to slow traffic through the village
We are waiting for a meeting with highways to be rescheduled to discuss various speed issues in the local villages.
14. To discuss HMWTs concerns regarding verge parking at Patmore Heath
The chair is to arrange a site meeting with HMWT to inspect and discuss a resolution.
15. To suggest agenda items for the Parish Council meeting to be held on Tuesday 6th April 2021
Playground fence grant, bank signatories, agree village sign maintenance schedule, traffic calming, access way maintenance and drainage ditch clearance at Patmore Heath

The Chair closed the meeting at 8.10 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 2nd February 2021 at 7.00 pm

Present: Councillors Jolly, Davis, Klimowicz and Muller
In attendance: Mrs J Pettitt and 2 member of the public

The Chair opened the meeting at 7.05 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Clayden
2. To receive declarations of interest.
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 12th January 2021
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
To be addressed in specific agenda points.
5. To receive petitions, comments and questions from the public
Three members of the public joined the meeting to raise concerns about the condition of a bridge over a stream at Patmore Heath and to ask who owns it and what access rights exist. The Parish Council explained that they are investigating this and will share their finding.
6. To consider planning applications
None.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 12/1/2021 £14,247.18
Receipts: £0.00
Payments: agreed 12/1/2021 – £1,392.87
Balance at 2/2/2021 £12,854.31
Unpresented cheques + £130.00
Balance per bank statements £12,984.31
8. To agree payments due
None.
9. To receive the clerk’s report (for information only)
None
10. To hear from and co-opt anyone interested in filling our parish councillor vacancies
No one expressed interest.
11. To receive an update of the progress of playground fence grants
Councillor Jolly has begun an application for funding from National Lottery. Graham McAndrew has pledged an amount from the locality budget to be confirmed. Councillor Jolly and her family have kindly cleared the damaged and broken fencing.
12. To discuss traffic calming measures to slow traffic through the village
A resident has suggested the SLOW road markings should be repainted and that some stating 30MPH could be added. Both ideas will be put to the Highways department.
13. To complete the forms to add bank signatories
Postponed until a face-to-face meeting is possible. The clerk has been unable to get through to Barclays and they have not responded to online banking messages.
14. To discuss the resolution to the blocked culvert at Patmore Heath
Ringway kindly unblocked the culvert in order to carry out an investigation into the condition of the bridge across it which is subsiding and has a large hole through its surface.
The Parish Council has engaged a solicitor to establish whether the bridge is common land or is privately owned. This is necessary to determine if access rights are required to use it and who has maintenance responsibilities.
The bridge is part of an unmade, unadopted road.
15. To suggest agenda items for the Parish Council meeting to be held on Tuesday 2nd March 2021
Playground fence grant, bank signatories, agree village sign maintenance schedule, traffic calming, bridge, and culvert at Patmore Heath

The Chair closed the meeting at 7.55 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 3rd November 2020 at 7.15 pm

Present: Councillors Jolly, Davis, and Muller
In attendance: Mrs J Pettitt and 1 member of the public

The Chair opened the meeting at 7.10 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Clayden
2. To receive declarations of interest
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 3rd November 2020
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
None.
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications
None.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 3/11/20 £14,675.32
Receipts: Bank interest £0.25
Payments: agreed 3/11/2020 £428.39
Balance at 12/1/2021 £14,247.18
Unpresented cheques £174.00
Balance per bank statements £14,421.18
8. To agree payments due
Clerk Zoom meeting fee £14.39, Clerk salary £937.30, Litter picker 1 quarterly payment £130, Litter picker 2 quarterly payment £130, Community Heartbeat Trust VH Defib Annual Subs £151.20, Village Sign flowers £29.98 Total: £1,392.87
Resolved, proposed Councillor Davis, seconded Councillor Muller that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None
10. To agree the precept amount for 2021 – 2022
£8,000 as per previous financial year
Resolved, proposed Councillor Davis, seconded Councillor Muller that the precept should be set at £8,000. Unanimously agreed.
11. To hear from and co-opt anyone interested in filling our parish councillor vacancies
The 2 councillor vacancies were advertised and there were no requests for an election to fill either, therefore we can co-opt. Upwick resident Lucy Klimowicz attended to express an interest and the councillors invited her to join.
Resolved, proposed Councillor Davis, seconded Councillor Muller that the Lucy Klimowicz be co-opted. Unanimously agreed.
This leaves one councillor vacancy. If anyone is interested, please contact the clerk.

12. To review any quotes received for playground fence replacement
No more received as yet. The clerk and councillors are to approach local companies and East Herts Council and Herts County Council for grants as the fence is now falling down and urgently needs replacing.
13. To suggest agenda items for the Parish Council meeting to be held on Tuesday 2nd February 2021
Playground fence grant, bank signatories, agree village sign maintenance schedule, traffic calming.

The Chair closed the meeting at 7:45 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 3rd November 2020 at 7.15 pm

Present: Councillors Jolly, Kent, and Muller
In attendance: Mrs J Pettitt, Councillor Williamson, and 1 member of the public

The Vicechair opened the meeting at 7 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from councillors Clayden, Hoyes, and Davis
2. To receive declarations of interest
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 6th October 2020
Resolved, that these minutes be agreed as a true and accurate record of the proceedings They will be signed and passed to the clerk for filing.
4. To receive reports on actions agreed at the last council meeting
None.
5. To receive petitions, comments and questions from the public
None.
6. To consider planning applications
APPLICATION: 3/20/2034/FUL. PROPOSAL: Construction of 1 detached dwelling with 2 off-street car parking spaces. AT: Land adjacent to 2 Church Cottages, Church End, Albury
The parish council object to this application for these reasons: unacceptable change to a visual amenity, lack of parking space, appearance out of keeping with the adjacent Grade II listed cottages, and highway safety.
APPLICATION: 3/20/2008/FUL. PROPOSAL: Ground floor rear extension with roof lights. AT: Oxen End, Patmore Heath, Albury
No comments.
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 6/10/20 £15,882.62
Receipts: None
Payments: agreed 6/10/2020 £1,197.30
s/o 15/10/2020 Stansted Airport Trust £10.00
Balance at 3/11/2020 £14,675.32
Plus unpresented cheques £260.00
Balance per bank statements £14,935.32
8. To agree payments due
J Pettitt, Zoom meeting fee £14.39, External Auditor £240, Verge clearance £174 Total: £428.39
Resolved, proposed Councillor Kent, seconded Councillor Davis that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
None
10. To receive Councillor Kent’s resignation
Councillor Kent has resigned because he is moving house later this month. His contributions will be greatly missed. A vacancy will be advertised.

11. To discuss quotes received for website accessibility changes
None received yet. Clerk will check on the progress.
12. Review the Albury parish plan – discuss speed data and maintenance at the village sign
Postponed to January meeting.
13. To review any speed sign data received
Data shows that whilst the average speed at the camera by the Catherine Wheel is 25 MPH and 33 MPH at the camera south of the Clapgate junction, vehicles do travel at as much as 60 MPH at these points. The parish council are to investigate the criteria for having 20 MPH zones installed.
14. To review any quotes received for playground fence replacement
BG Landscapes £8766 to remove and replace playground fence and gate
£3800 to remove and replace village hall fence and gate
£13800 for new VH patio
Top Level Fencing £22,788 to remove playground fence and replace with galvanised
metal fence
£5,640 to remove and replace VH picket fence and gate
Further quotes are to be sought. Councillor Williamson suggested we contact Little Hadham parish council as new fencing has been installed at their play area recently.
15. To review donation request for House Martin boxes at the village hall
Postponed until January meeting
16. To suggest agenda items for the Parish Council meeting to be held on Tuesday 12th January 2021
Playground fence quotes, update bank signatories

The Vicechair closed the meeting at 8 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 6th October 2020 at 7.15 pm

Present: Councillors Davis, Jolly, and Kent
In attendance: Mrs J Pettitt and 1 member of the public

The Chair opened the meeting at 7.30 pm

1. To receive and accept apologies for absence.
Apologies were received and accepted from councillors Clayden, Hoyes, and Muller
2. To receive declarations of interest
None
3. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 1st September 2020
Resolved, that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
4. To receive reports on actions agreed at the last council meeting
None.
5. To receive petitions, comments and questions from the public
A member of the public raised the issue of speeding on the Albury Road at the Clapgate junction. Councillor Kent will chase Highways for data harvested from the radar speed signs which well show how many drivers exceed 30 MPH.
6. To consider planning applications
None received
7. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 1/9/20 £11,424.37
Receipts: 3/9/20 Bank interest £1.39
Wayleave £121.02
25/9/20 Litter Picking Grant £1,553.69
Precept £4,000.00
Payments: agreed 1/9/2020 £1,217.85
Balance at 6/10/2020 £15,882.62
8. To agree payments due
Clerk’s quarterly pay £937.30, Litter picker 1 quarterly pay £130, Litter picker 2 quarterly pay £130 Total: £1,197.30
Resolved, proposed Councillor Kent, seconded Councillor Davis that the payments due be paid. Unanimously agreed.
9. To receive the clerk’s report (for information only)
A visitor to Patmore Heath reported many plastic bags of dog waste are left on the heath.
10. To discuss necessary website accessibility changes required by the government and a quote to redesign the website in light of this
Website Content Accessibility Guidelines came into force for public sector bodies on 23rd September 2020. Our current website alburyvillage.co.uk is non-compliant and a statement has been added to the site to explain why. It is not possible to make this website complaint so a new one must be developed. The clerk is going to get quotes for removing the parish council information from alburyvillage.co.uk and placing it on a new, separate, compliant site.
11. Review the Parish Plan
The councillors reviewed the plan. It will be updated to reflect the website changes, to include speed camera data analysis and any plan that might help resolve the speeding issues in the village. Allotment Plot 1 needs flattening as it is becoming unmanageable. The new village sign site needs a regular maintenance schedule. The Parish Council are to liaise with the Albury 60 Plus group to see if any extra support is needed for anyone affected by COVID restrictions.
12. To receive an update of village hall maintenance
The painting inside and outside has been completed.
13. To receive an update on the next phase of the playground refurbishment
The fence around the playground needs replacing. Councillor Jolly will get quotes.
14. To consider a request from HMWT to donate towards the cost of House Martin boxes to put up at the village hall
The cost for the boxes is £235. The councillors suggested donating half the cost. Councillor Davis will discuss this with the HMWT at a meeting this week.
15. To suggest agenda items for the Parish Council meeting to be held on 3rd November 2020
Update bank signatories, playground fence quotes, village plan review, speed data review, village sign site maintenance

The Chair closed the meeting at 8.20 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 1st September 2020 at 7.15 pm

Present: Councillors Clayden, Davis and Muller
In attendance: Mrs J Pettitt

1. Chair and vice-chair for the year 2020/21 to sign Declaration of Acceptance of Office
Councillors Davis and Muller signed.

The Chair opened the meeting at 7.20 pm

2. To receive and accept apologies for absence.
Apologies were received and accepted from councillors Jolly, Kent and Hoyes.
3. To receive declarations of interest
None
4. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 7th July 2020
Resolved, that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
5. To receive reports on actions agreed at the last council meeting
None.
6. To receive petitions, comments and questions from the public
None
7. To consider planning applications
APPLICATION: 3/20/1579/FUL PROPOSAL: Outbuilding for the storage of vehicles. AT: High Hall Farm, Clapgate, Albury
No comments
8. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 7/7/20 £13,905.31
Receipts: 31/7/20 New Housing Bonus Grant £226.00
Payments: agreed 7/7/2020 £2,706.94
Balance at 1/9/2020 £11,424.37
Plus unpresented cheques £130.00
Balance per bank statements £11,554.37
9. To agree payments due
Clerks back pay £792.35, CHBT defibrillator (TCW) annual support £151.20, R Murdoch for village sign flowers £24, Playground inspections £55.30, Grasscutters & Co allotment mowing £195.00 Total: £1,217.85
Resolved, proposed Councillor Davis, seconded Councillor Muller, that the payments due be paid. Unanimously agreed.
10. To receive the clerk’s report (for information only)
None
11. Review the Parish Plan
No amendments to add since the last version.
12. To receive an update of village hall maintenance requirements
The decorators are booked and will commence in September. They will be asked to undertake a risk assessment and show they have liability insurance.
13. To receive an update on the next phase of the playground refurbishment
Postponed until the next meeting.
14. To suggest agenda items for the Parish Council meeting to be held on Tuesday 6th October 2020
Amend signatories, playground update, village plane review, maintenance at village sign

The Chair closed the meeting at 8 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 7th July 2020 at 7.15 pm via zoom

Present: Councillors Davis, Hoyes, Jolly, Kent, and Muller
In attendance: Mrs J Pettitt

1. To elect a chair for the year 2020/21 and sign Declaration of Acceptance of Office
Resolved, proposed Councillor Muller, seconded Councillor Hoyes, to elect Councillor Davis as chair. Unanimously agreed. Councillor Davis will sign the declaration of acceptance of office at the September meeting.
2. To elect a vice-chair for the year 2020/21 and sign Declaration of Acceptance of Office
Resolved, proposed Councillor Davis, seconded Councillor Kent, to elect Councillor Muller as vice-chair. Unanimously agreed. Councillor Muller will sign the declaration of acceptance of office at the September meeting.

The Chair opened the meeting at 7.20 pm

3. To receive and accept apologies for absence.
Apologies were received and accepted from Councillor Clayden
4. To receive declarations of interest
None
5. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 2nd June 2020
Resolved, that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
6. To receive reports on actions agreed at the last council meeting
Charles Newcomb would prefer not to have a memorial bench for his wife Ann. An alternative is to be suggested.
7. To receive petitions, comments and questions from the public
None
8. To consider planning applications
APPLICATION: 3/20/1198/HH PROPOSAL: Erection of a new glass house building.
AT: Penrose House Patmore Heath Albury Ware Hertfordshire
APPLICATION: 3/20/1178/HH PROPOSAL: Removal of porch roof and erection of timber frame greenhouse/garden room to south east of cottage.
AT: White Cottage Patmore Heath Albury Ware Hertfordshire
No comments for either application.
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 2/6/2020 £16,318.01
Receipts: Interest £2.69
Payments: agreed 2/6/2020 £2,415.39
Balance at 7/7/2020 £13,905.31
Plus unpresented cheques £1,675.23
£130.00
£130.00
Balance per bank statements £15,840.54
10. To agree the Annual Return for year end 31st March 2020
The internal audit has been completed by Magi Associates, and highlighted no issues
Resolved, proposed Councillor Muller, seconded Councillor Davis, that the Annual Return has been checked and can be signed off. Unanimously agreed.
The clerk/RFO will sign her part and deliver the return to the chair to sign. It will then be submitted to the external auditor.
11. To agree payments due
J Kent for Zoom meeting fee £14.39, Clerks salary £758.55, Litter picker 1 £130, Litter picker 2 £130, Internal Auditor £120, Atkins Arborists £1260, CHBT £120, A Cooper for verge clearance £174 Total: £2706.94
Resolved, proposed Councillor Davis, seconded Councillor Kent, that the payments due be paid. Unanimously agreed.
12. To receive the clerk’s report (for information only)
Residents have reported glass in the new crush concrete path at Patmore. The county council have asked the contractors responsible to remove it.
13. To receive an update of the request to lower the speed limit on the hill between the village hall and the school
A change from has been raised by Herts County Council and passed to the highways department for comment. Councillor Kent is to continue following up for progress.
14. Review and update of the Albury Parish Plan
Data from the radar speed signs has been harvested for analysis. Highways said there is no powers source available to enable interactive speed sign installation near the school. It was suggested that parents lobby the county council with regard to this. Potholes on the road outside the school have been repaired. There is still an issue with the drainage. Councillor Kent is to speak to County Councillor Graham McAndrew about the progress of a safer route to school. Reducing the 60MPH speed limit between the village hall and the top of the hill to 40MPH is on hold because of COVID-19
15. To receive an update of tree works and fence repairs at the village hall
Atkins Arborists have completed the tree works.
16. To receive an update of village hall maintenance requirements
A quote of £3,540 has been received which covers painting the main hall and the outside plus clearing the gutters. This breaks down to £2,100 labour and £1440 for materials and scaffolding. The village hall committee will investigate if this is good value by seeking other quotes.
17. To receive any playground update
Councillor Jolly carried out an informal assessment of the play area. Signs regarding safe use during COVID-19 are to be displayed.
Graham McAndrew joined the meeting at this point and agreed to ask East Herts Council for their advice.
18. To suggest agenda items for the Parish Council meeting to be held on Tuesday 1st September 2020
Playground improvements, village hall maintenance

The Chair closed the meeting at 8.30 pm

ALBURY PARISH COUNCIL MEETING
Minutes of the meeting held Tuesday 2nd June 2020 at 7 pm via zoom

Present: Councillors Kent, Jolly, Davis, and Hoyes
In attendance: Mrs J Pettitt

The Chair opened the meeting at 7.15 pm

1. To elect the chair for the year 2020 to 2021
Postponed
2. To elect the vicechair for the year 2020 to 2021
Postponed
3. To receive and accept apologies for absence.
Apologies were received and accepted from councillors Clayden and Muller
4. To receive declarations of interest
None
5. To confirm the minutes of the Albury Parish Council annual meeting held on Tuesday 3rd March 2020
Resolved, that these minutes be agreed as a true and accurate record of the proceedings and be duly signed by the chair. Unanimously agreed.
6. To receive reports on actions agreed at the last council meeting
To be reported in specific agenda points.
7. To receive petitions, comments and questions from the public
None
8. To consider planning applications
None
9. To receive bank statements, bank reconciliation and financial summary
These were received by the Council and found to be satisfactory.
Balance at 4/2/2020 £12,483.64
Receipts: Precept £4,000.00
VAT refund £1675.23
Payments: agreed 3/3/2020 £75.98
Clerk’s salary £758.55
Litter picker 1 £130.00
Litter picker 2 £130.00
CHBT subs £151.20
HAPTC subs £341.14
Office 354 subs £79.99
A Cooper for verge clearance £174.00
Balance at 3/3/2020 £16,318.09
Plus unpresented cheques £130.00
Balance per bank statements £16,448.01
10. To confirm East Herts Council can arrange playground inspection
Agreed. The clerk will confirm with EHC.
11. To discuss and agree Parish Council insurance renewal for either 1 or 3 years
Community First quoted £247.77 per year for a 3 year renewal and £260.80 for 1 year.
Resolved, proposed Councillor Kent, seconded Councillor Jolly, to accept the 3 year renewal quote. Unanimously agreed.

12. To agree payments due
J Kent for Zoom fee £14.39, D Muller Designs £478, insurance renewal £260.80, VAT refund donation to Albury Play Space £1675.23 Total: £2428.42
Resolved, proposed Councillor Davis, seconded Councillor Kent, that the payments due be paid. Unanimously agreed.
13. To receive the clerk’s report (for information only)
A resident asked via the village Facebook page if the parish council would consider funding a bench in memory of Ann Newcomb. The councillors think this is a good idea. The clerk will contact her family and friends to discuss this further.
14. To discuss COVID-19 community support currently in place and any further requirements
None.
15. To discuss pesticide restrictions to add to new allotment agreements
It was agreed not to add any.
16. To receive an update of tree works and fence repairs at the village hall
The quotes received for tree works were: £1290 from Peter Sykes & Sons and £1260 from Atkins Arborists. Atkins Arborists can begin the work w/c 15th June so it was agreed to accept their quote.
17. To receive an update of village hall maintenance requirements
Some painting work has been undertaken and the village hall committee are seeking quotes for painting of the main hall and the external walls.
18. To suggest agenda items for the Parish Council meeting to be held on Tuesday 7th July 2020
Election of chair and vice chair, fencing, hall maintenance

The Chair closed the meeting at 7.55 pm

Albury Parish Council was unable to meet in May 2020 because of COVID-19 restrictions